Posts Tagged ‘Formatting’

Do you prefer to use commas when you write long numbers?  Those commas are called “Thousands Separators”, and you can quickly add them to the cells in your Excel 2007 spreadsheet.

To turn on the thousands separator:

1) Select the cells you want to apply the commas to

2) Make sure you are on the “Home” tab of the ribbon

3) Look for the “Number” group – in the middle of the ribbon

4) Click on the button that looks like a comma!

‘till next time!
TNP

Have you ever noticed whenever you reply to an email the font colour isn’t black, but a dark blue?

Well like most things in Outlook 2007, if you want you are able to change the default reply font color.

To do so:

1) Click on “Tools”

2) Click on “Options”

3) Click on the “Mail Format” tab

4) Click on “Stationery and Fonts” – about half way down the “Options” dialog box

5) About half way down the “Signatures and Stationery” dialog box that appears, you will find  a section called “Replying or forwarding messages”.  Click on the “Font” button directly below that, and then select the font colour you would like to use. 

6) Click “OK” three times to close all the boxes.

You can also change your default reply font and size using this technique

‘till next time!
TNP

Is there a section of text in your document (or your whole document!) that isn’t “English (United States)” or another language.  Well to make sure that your spelling and grammar checks in Word 2007 work well, you need to make sure that text is marked as the right language.

So how do you mark a section of text as a different language?

1) Select the text

2) Make sure you are on the “Review” tab of the ribbon

3) Look for the “Proofing” group”

4) Click “Set Language”

5) Select your preferred language

Now you can be confident that spell check is doing the right thing!

‘till next time!
TNP

Do you want to produce a document that uses a different paper size than Letter or A4?  What about Legal, A5, A3, Tabloid, Japanese Postcard or the dozens of other paper sizes available?

Well Word 2007 is very accommodating when it comes to paper size – and it is very easy to change.

1) Make sure you are on the “Page Layout” tab of the ribbon

2) Look for the “Page Setup” group

3) Click on “Size”

4) Select your preferred paper size

You can also create a custom paper size if you want – just select “More Paper Sizes…” and then “Custom”

You know there are just some times when you really need to make a point!  And using a double underline is a great way of making sure your readers know exactly what you mean!

Doing a normal, single underline in Word 2007 is easy… but what about a double underline?  Well it is just as easy.

1) Select the text you want to double underline

2) Make sure you are on the “Home” tab of the ribbon

3) Look for the “Font” group"

4) Click on the little down arrow beside the “Underline” button – that is the one that looks like a U with a underline below it

5) Select the underline that you would like to use.

‘till next time!
TNP

Do you want to quickly change some text from lowercase to uppercase, without having to retype it?

It is really simple in Word 2007!

1) Select the text you want to change to UPPERCASE

2) Make sure you are on the “Home” tab in the ribbon

3) Look for the “Font” group

4) Click on the “Change Case” button – which you will find directly below where you select the font size

5) From the menu that appears, click on “UPPERCASE”

Whilst you are there, check out some of the other case options you can have… like Sentence case, lowercase, Capitalize Each Word, and tOGGLE cASE.

‘till next time!
TNP

Did you start creating a presentation in PowerPoint 2007, only to realise after you perfected 67 different slides that you really should have used Arial instead of Verdana?

Well there is a very quick way to replace one font with another in PowerPoint 2007.  Here is how:

1) Make sure you are on the “Home” tab of the ribbon

2) Look for the “Editing” group – which you will find on the right hand side of the ribbon

3) Click on the little arrow beside “Replace”

4) Click on “Replace Fonts…”

From the box that appears, simply select the font you want to replace, with the new font, and click “Replace”

‘till next time!
TNP

Did you know in Word you can automatically select all the text in a document that shares the same formatting?

For example, you can select all text that is Arial, 12pt.  Very handy if you are not using styles, yet want to apply a formatting change across select blocks of text.

To select text with similar formatting in Word 2007:

1) Select some of the text you want to select

2) Make sure you are on the home tab of the ribbon

3) Look for the “Editing” group on the right hand side of the ribbon

4) Click on “Select”

5) Click on “Select Text with Similar Formatting”

‘till next time!
TNP