Find out what a word means (or how it sounds) in Word 2013

Sick and tired or switching back and forward between your dictionary, thesaurus or encyclopedia when you are not quite sure what a word means when you are reading a document in Microsoft Word?  Maybe you are writing a document and you want to make sure what a word means before you publish your document?

Then the new Define tool in Word 2013 is a great tool that will help you be more accurate.

To use the Define tool:

  1. Select and highlight the word that you want to dive deeper on and get a definition of
  2. Go to the “Review” tab in the ribbon
  3. Look for the “Proofing” group on the left hand side of the ribbon
  4. Click on the “Define” button

On the right hand side of the screen you will see a new task pane appear.  This will show the definition of the word you were looking for from the Bing Dictionary.

As a bonus you can also hear how a word sounds like by clicking on the speaker beside the word in the task pane.  Perfect if you are going to talk to someone about your document in the future!

’til next time!

Change the case of a sentence in Word 2013

Ever wanted to change the text in your Word document to ALL CAPS or UPPERCASE… what about all lowercase?  Maybe sentence case?  Capitalize Each Word? oR sWITCH tHE cASE aLTOGETHER?

The good news is that you don’t need to retype that sentence, paragraph or (heaven forbid if you wrote a document in all caps) the entire document.  There is a quick and easy way to change the case of text in Word 2013.

  1. Highlight the text you want to change the case of
  2. On the “Home” tab, in the “Font” group, look for the button that looks like “Aa” (it should be a few buttons to the right of where you set the font and font size).  That is the “Change Case” button.  Click on the button
  3. Select the option you prefer from the menu that appears:
    Sentence case.
    Capitalize Each Word

And as soon as you click – the case has changed!

’till next time!

Add a black line across a page in Word

Ever wanted to add a simple black line across the page of your Word 2007, 2010 or 2013 document?  Maybe it is to break up some sections, maybe you simply like the look of it?  Either way, adding a line to your document is very easy

  1. Select the paragraph where you want the line to appear (note the line will appear at the end of the paragraph)
  2. On the Home tab, look for the “paragraph” group.  In that group there is a button which is usually in the bottom right hand corner called “borders”.  By default it will have the bottom border option available – simply click on that!

If you want to add lines in other places or directions relative to the paragraph, click on the little drop down arrow beside the “Borders” button.  If you want to remove the line, simply click on that paragraph again and then click on the borders button again – and watch it disappear!

’till next time!

How to print in Word 2013

So your masterpiece is complete and you want to print it to share with the world?  It is easy to print your document, poster or other Word 2013 creation.

  1. Click on the “File” menu
  2. Click on “Print”
  3. Take a look at the print preview and make sure it looks ok, and if it does…
  4. Click on the big “Print” button

’till next time!

Add a page number in Word 2013

So you want to add a page number to the footer of your document in Word 2013?  Simple!

  1. Click on the “Insert” tab in the ribbon
  2. Look for the “Header & Footer” group (about 2/3 of the way across the menu)
  3. Click on “Page Number”
  4. From the drop down menu, select where you want the page number to appear – either the top of page, bottom of page, page margins, or in the current position
  5. Then select your page number style (there are plenty to choose from – including plain ones which you would be used to from previous versions of Word)

If you search through the styles, if you just want a simple Page X of Y, you will find it there too.

’till next time!


Bullets in Word 2013

So you want to structure some text in Word 2013 in a nice easy way for your reader to… well… read.

Bullets are a great way of doing just that.  To use bullets simply

  1. Make sure you are on the “Home” tab
  2. Look for the “Paragraph” group
  3. Click on the top button on the left hand side, which looks like some bulleted text
  4. Start typing your bulleted list!

If you want to take some text and turn it into a bulleted list, simply select the text and then follow the process above!

’till next time!

Get rid of the annoying backwards P in Word

Don’t you hate it when you can see all those “backwards Ps” all throughout your Word document.  There are probably lots of other marks in your document too… like arrows, dots and more.

These are what we call paragraph marks and formatting symbols – or what others sometimes call “codes”.  You can show or hide these marks, symbols and codes really quickly.  All you need to do is:

  1. Make sure you are on the “Home” tab in the ribbon
  2. Look for the “Paragraph” group
  3. Click on the icon that looks like the “Backwards P”

Or next time you can use the shortcut key which is CTRL+SHIFT+8.

’till next time!

Find and Replace in Word 2013

If you need to replace a word that occurs once, twice, or a hundred times in your document with another word in Word 2013, you want to use the “Find and Replace” feature.

To do it there are two different options

  1. Use the shortcut key – “CTRL+H”.  This will open the Find and Replace dialog box, simply type in the word you want to replace in the “Find What” box, and the word you want to replace it with in the “Replace with” box.  Then click “Replace” or “Replace All”
  2. The other option is to use the ribbon menu.  Make sure you are on the “Home” tab, then look at the far right hand side of the menu.  Click on “Replace”, then follow the instructions above


’till next time!

How to undo in Word 2013

So… you have made a big mistake, and now you need to undo what you did in Word 2013? Here is how to do it:

  1. Look in the top left hand corner of the Word 2013 screen – above the File menu.  You will probably see a few small icons there.  Look for the arrow pointing backwards – that is the undo button.
  2. Click on it to undo what you just did
  3. If you want to undo a few steps, you can click on the little drop down arrow on the button, and you can undo the last 20 or so actions you have done

There you go – no need to panic!

’till next time!


Sort text alphabetically in Word 2013

So you have a list of words in Word 2010 or Word 2013 and you want to sort them alphabetically… but don’t know how?  Well it is a lot simpler than you think!

  1. Select your list – it could be a whole heap of lines, paragraphs, or bullet points
  2. Make sure you are on the “Home” tab in the ribbon
  3. Look for the “Paragraph” group
  4. Click on the button which has an “A” on top of a “Z” with a arrow pointing down.  This will open the “Sort text” dialog box
  5. If you want it in alphabetical order, just click OK, otherwise… click on “Descending”, then OK

There you have it – an alphabetically sorted list in Word!

’till next time!