Add a black line across a page in Word

Ever wanted to add a simple black line across the page of your Word 2007, 2010 or 2013 document?  Maybe it is to break up some sections, maybe you simply like the look of it?  Either way, adding a line to your document is very easy

  1. Select the paragraph where you want the line to appear (note the line will appear at the end of the paragraph)
  2. On the Home tab, look for the “paragraph” group.  In that group there is a button which is usually in the bottom right hand corner called “borders”.  By default it will have the bottom border option available – simply click on that!

If you want to add lines in other places or directions relative to the paragraph, click on the little drop down arrow beside the “Borders” button.  If you want to remove the line, simply click on that paragraph again and then click on the borders button again – and watch it disappear!

’till next time!

Get rid of the annoying backwards P in Word

Don’t you hate it when you can see all those “backwards Ps” all throughout your Word document.  There are probably lots of other marks in your document too… like arrows, dots and more.

These are what we call paragraph marks and formatting symbols – or what others sometimes call “codes”.  You can show or hide these marks, symbols and codes really quickly.  All you need to do is:

  1. Make sure you are on the “Home” tab in the ribbon
  2. Look for the “Paragraph” group
  3. Click on the icon that looks like the “Backwards P”

Or next time you can use the shortcut key which is CTRL+SHIFT+8.

’till next time!

How to undo in Word 2013

So… you have made a big mistake, and now you need to undo what you did in Word 2013? Here is how to do it:

  1. Look in the top left hand corner of the Word 2013 screen – above the File menu.  You will probably see a few small icons there.  Look for the arrow pointing backwards – that is the undo button.
  2. Click on it to undo what you just did
  3. If you want to undo a few steps, you can click on the little drop down arrow on the button, and you can undo the last 20 or so actions you have done

There you go – no need to panic!

’till next time!


Sort text alphabetically in Word 2013

So you have a list of words in Word 2010 or Word 2013 and you want to sort them alphabetically… but don’t know how?  Well it is a lot simpler than you think!

  1. Select your list – it could be a whole heap of lines, paragraphs, or bullet points
  2. Make sure you are on the “Home” tab in the ribbon
  3. Look for the “Paragraph” group
  4. Click on the button which has an “A” on top of a “Z” with a arrow pointing down.  This will open the “Sort text” dialog box
  5. If you want it in alphabetical order, just click OK, otherwise… click on “Descending”, then OK

There you have it – an alphabetically sorted list in Word!

’till next time!

Change line spacing in Word 2013

So you want to space out (or shrink) the amount of space between your lines in Word 2013 (or Word 2010, because it is the same!).  Well here is how:

  1. Make sure you select the text you want to change the line spacing of (if you want to change it for the whole document, press CTRL+A to select everything)
  2. Make sure you are on the “Home” tab in the ribbon menu
  3. Look for the “Paragraph” group (its the third one along)
  4. On the bottom row you will see a button which has an up and a down arrow beside what looks like a paragraph.  If you hover your mouse over it, a little pop up will appear that says the button is “Line and Paragraph Spacing”.  Click on that button
  5. You will have a number of different options to choose from – 1.0 (Single line spacing), 1.15 (the default line spacing), 1.5 (one and a half line spacing), 2.0 (double line spacing), 2.5, and 3.0.
  6. If those options don’t suit you, click on “Line Spacing Options” to access fine grained control over your line spacing

’till next time!


Add a Quick Print button to Word 2010

Do you want to quickly print your Word 2010 document without having to navigate your way through the menu every time?

Well did you know you can add a “Quick Print” button to the “Quick Access Toolbar” in Word 2010?

For those who don’t know, the Quick Access Toolbar (or QAT) is the little icons which you can find in the top left hand corner of any Office 2010 application.

By default you will find Save, Undo and Redo – but you can add lots of other buttons, including Quick Print – which prints the current document with the default printer settings.

To add Quick Print to the Quick Access Toolbar in Word 2010

1) Click on the little downward pointing arrow above the Home or Insert tab in Word 2010

2) From the menu that pops up, click on “Quick Print”

Now you will see a little printer icon with a tick on it – that is your quick print button.  Any time you want to print using the default printer settings – all you need to do is press that button.

So fast and so simple!!!

‘till next time!

Turn on the Ruler in Word 2010

Have you noticed that when you first install Word 2010, that the ruler is not turned on?

You know what I am talking about – the ruler in which you can change your tabs, indents and other important paragraph layout options.

Well it is really easy to turn the ruler back on.  To do so you can try two different ways:

1) Click on the “View” tab in the Ribbon, and then check the “Ruler” option… or

2) At the top of the scroll bar on the right hand side of your Word screen, there is a little button that looks like a little ruler.  Click on that.

Simple – now you ruler is back on!

‘till next time!

What is the annoying Yellow Bar in Word, Excel or PowerPoint?

If you have been using Microsoft Office 2007 or 2010 for a while, you might have come across what most people call the “Annoying Yellow Bar”

If you don’t know what I am talking about – open up a word document that someone has send you via email – or a spread sheet that you might find on a website.  Chances are when you open that Word, Excel or PowerPoint file, you will see the “Annoying Yellow Bar” – and you will not be able to edit, print, or save your document.

Well it may be annoying, but it is actually really important.  The yellow bar shows you that Word, Excel or PowerPoint is running in what we call “Protected Mode”.  Any time you open a file that isn’t on your computer, or from somewhere that you can’t trust (like the internet), the document will be opened in protected mode, to (as the name suggests) protect your computer from harm.

It opens up the document so you can take a look at it, and then if you are sure it is what you are looking for, and you trust that it will not do any harm, you can then click on the “Enable Editing” button, which sits on the yellow protected view bar.

Now there are ways to stop Protected View from happening, but trust me, it is worth putting up with because if you accidently open a document that causes damage to your computer, it is a LOT more annoying!

‘till next time!

Quickly Create Business Cards using Word

Do you need to create some simple business cards?  Well it isn’t all that hard using Microsoft Word, and some of the templates available at

In fact, one of the Microsoft team have put together a great video showing you exactly how easy it is.

Watch the video by Doug Thomas over at the Office Casual Blog – and you too can create a simple business card in just 90 seconds!

WOW – that is quick!

‘till next time!

Office 2010 Tips and Tricks–the Screen Saver!

Are you deploying Office 2010 in your organisation and looking for a great (ie FREE!) way to increase the adoption of Office 2010?  Or maybe you are a home user just interested in learning more about Word, Outlook or Excel?

Either way – Microsoft have a great training tool available which can help you or  your people get more out of Office 2010.  It is the Office 2010 Getting Started Screensaver.

Now you need to be running Windows 7 to use it, but if you are, it is one of the better ways I have seen to learn more about Office.

Click here to download the screensaver today.  Thanks to Ian Palangio from Microsoft Australia for pointing it out!

‘till next time!