Word 2007

Have you ever read a document that has a line like… “See more in section 5.1” or “Refer to figure 8”

Did you know in Word 2007 you can create these cross references, and automatically include a hyperlink which when clicked will take the reader directly to the content?

It looks a little complicated when you first take a look, but here is the easy way to create a cross reference in Word 2007

1) Make sure any content you are going to cross reference to exists in the first place.  If you have pictures which you will refer to as figures for example, make sure you are using captions – if not, you can’t cross reference to them

2) Click where you want the cross reference to be placed in your document

3) Click on the “Insert” tab of the ribbon

4) Look for the “Links group”

5) Click on “Cross-reference”

6) You will see two drop down boxes in the “Cross-reference” window.  In the first drop down box, select the type of thing in your document you want to cross reference to – for example if you want to link to a heading, select “Heading”, if you want to cross reference to a figure, select “Figure”

7) You will notice that in the big white box below, a list of all the different things you can cross reference to will now appear.  Select the item you want to cross reference to.  Note, if it doesn’t appear in the list, chances are you haven’t used the right caption, or used a heading style on the item

In the second drop down box, select how you want the cross reference described to take the reader of the document – do you just want the page number? or the heading text, or the caption, or the figure number?  Select your preferred option

9) When you are ready, click on “Insert”

‘till next time!
TNP

Do you have one of those new widescreen monitors, and would love to make the most of it!  Well with Word 2007 you can view two pages at a time side by side – making the most of your valuable screen real estate.

To view two pages at a time in Word 2007:

1) Click on the “View” tab of the ribbon

2) Look for the “Zoom” group – should be in the middle of the ribbon

3) Click on “Two Pages”

‘till next time!
TNP

Do you want to quickly insert a blank page into your Word 2007 document?  Instead of hitting enter 40 times, why don’t you use the Insert Blank Page button?

All you have to do is:

1) Make sure you are on the “Insert” tab of the ribbon

2) Look for the pages group – on the left hand side

3) Click on “Blank Page”

Now you will see a blank page appear in your document where your cursor was.  To add multiple blank pages, just keep clicking that “Blank Page” button!

‘till next time!
TNP

Are you bored of bullets that just look like… well… bullets?  Did you know you can change the look of the bullets in your bulleted lists in Word 2007?

To do so…

1) Make sure you are on the “Home” tab of the Ribbon”

2) Look for the “Paragraph” group

3) Click on the little arrow beside the “Bullet” button

4) Select a bullet design from the “Bullet Library”, or click on “Define New Bullet”

If you are defining a new bullet, you will see that you can select any symbol or picture that you want!  You could literally use a mug shot of yourself as a bullet if you really wanted to!

That could be too much fun!

‘till next time!
TNP

Word 2007 has some fairly powerful translation features that can help you quickly understand what a word is in a different language.

By using the “Translation ScreenTip” you can see the translation of most words simply by moving the mouse over them!

Translation ScreenTip works for the following languages:

• Arabic (Saudi Arabia)
• English (United States)
• French (France)
• Spanish (Spain, International Sort)

To turn on Translation ScreenTip:

1) Make sure you are on the “Review” tab of the ribbon

2) Look for the “Proofing” group

3) Click on “Translation ScreenTip”

4) Select the language you want to see the translation for, or click on “Turn Off Translation ScreenTip” to turn the translation off.

‘till next time!
TNP

Is there a section of text in your document (or your whole document!) that isn’t “English (United States)” or another language.  Well to make sure that your spelling and grammar checks in Word 2007 work well, you need to make sure that text is marked as the right language.

So how do you mark a section of text as a different language?

1) Select the text

2) Make sure you are on the “Review” tab of the ribbon

3) Look for the “Proofing” group”

4) Click “Set Language”

5) Select your preferred language

Now you can be confident that spell check is doing the right thing!

‘till next time!
TNP

Do you want to produce a document that uses a different paper size than Letter or A4?  What about Legal, A5, A3, Tabloid, Japanese Postcard or the dozens of other paper sizes available?

Well Word 2007 is very accommodating when it comes to paper size – and it is very easy to change.

1) Make sure you are on the “Page Layout” tab of the ribbon

2) Look for the “Page Setup” group

3) Click on “Size”

4) Select your preferred paper size

You can also create a custom paper size if you want – just select “More Paper Sizes…” and then “Custom”

Are you doing a school assignment, or a report for work, and have been told you need to use “Double Line Spacing”

In Word 2007, is is fairly simple to do just that.

1) Select the text in your document that you want to apply double line spacing to

2) Make sure you are on the “Home” tab in the ribbon

3) Look for the “Paragraph” group

4) Look for the button that has an up arrow and a down arrow, with lines beside them – that is the “Line Spacing” button.  Click on that, and select “2.0” – that is double line spacing.

To change back to the default spacing (1.15) or single line spacing (1.0), simply repeat the procedure above.

‘till next time!
TNP

You know there are just some times when you really need to make a point!  And using a double underline is a great way of making sure your readers know exactly what you mean!

Doing a normal, single underline in Word 2007 is easy… but what about a double underline?  Well it is just as easy.

1) Select the text you want to double underline

2) Make sure you are on the “Home” tab of the ribbon

3) Look for the “Font” group"

4) Click on the little down arrow beside the “Underline” button – that is the one that looks like a U with a underline below it

5) Select the underline that you would like to use.

‘till next time!
TNP

Do you want to quickly change some text from lowercase to uppercase, without having to retype it?

It is really simple in Word 2007!

1) Select the text you want to change to UPPERCASE

2) Make sure you are on the “Home” tab in the ribbon

3) Look for the “Font” group

4) Click on the “Change Case” button – which you will find directly below where you select the font size

5) From the menu that appears, click on “UPPERCASE”

Whilst you are there, check out some of the other case options you can have… like Sentence case, lowercase, Capitalize Each Word, and tOGGLE cASE.

‘till next time!
TNP