Category Archives: Publisher 2007

Insert a Drop Cap in Publisher 2007

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Christian Gude over at the ITExperience.NET blog has put together a great list of five tips you can use to maximise your performance whilst using Microsoft Word 2007:

1) Add frequently used command icons to your Quick Launch Toolbar
2) Adjust the spacing after a line
3) Customise the shortcut keys
4) Increase AutoRecover interval
5) Disable AutoCorrect options

To learn more about how to increase your performance with Word 2007 – check out his post here.

‘till next time!
TNP 😉

So you have a really big spreadsheet… but you only want to print a little bit of it to show a colleague?  You could print the whole worksheet and just take the page that you want and throw the rest of the paper out recycle the rest of the paper, unhealthy or there is a much more environmentally friendly, cure
and more productive way of doing it!

How to set the Print Area in Excel 2007

This is really easy.  To start, simply select the data you want to print.  Then:

1) In the Ribbon, go to the “Page Layout” tab

2) Look for the “Page Setup” group

3) Click on “Print Area”

4) Click on “Set Print Area”

Now when you go and print your worksheet, Excel 2007 will only print the section you just selected.  Very cool!  If you ever want to print the whole worksheet again, you need to clear the Print Area.  Follow the process above, but at the last step, instead of clicking “Set Print Area”, click “Clear Print Area”

‘till next time!
TNP 😉

Are you looking to get the most out of PowerPoint?  Do you know where to start?

Imagine if you had a resource where you could quickly see what was possible in PowerPoint 2007, treat and step by step instructions on how to achieve that outcome?

Our friends over at Microsoft have commissioned the development of 157 slides that do just that… show you all the different things you can do in PowerPoint 2007.

These presentations are a great resource if you want to get your hands dirty with PowerPoint.

You can find them by reading this article on the Inside Office Online blog – No more Death by PowerPoint:  Free downloads by a savvy pro sharpen your presentations.

Are you writing a training document and need to capture a screenshot, ambulance or a snapshot of part of your screen?  Maybe you want to keep a record of an image and text you found in a document or a web page?  Or maybe you just want to keep something funny you saw on the internet?  Well did you know you can quickly and easily take a screen grab with OneNote 2007.

It is really easy!

1) Open up OneNote 2007

2) Look at the toolbar along the top of the window and you will find a “Clip” button.   Click on that.

3) Using the Black Cross that appears on the screen, find simply click and drag the section of the screen that you want to capture.

4) Your screen clipping will now appear in OneNote!

How easy is that!

‘till next time!
TNP 😉

So you have been using OneNote for a while, order
and have an appreciation for what a fantastic productivity tool it is.  Well are you ready to get even more out of OneNote 2007?

Did you know that OneNote 2007 is jam packed with templates that can make your life much easier.  Now I will be the first to admit that some are there just to look pretty (like all the different coloured backgrounds you can have… “Red Chalk” anyone?), but there are plenty that have real business (and students, academic) value and should be checked out.  For example:

Academic Templates for OneNote 2007

  • Simple Lecture Notes
  • Detailed Lecture Notes
  • Lecture Notes and Study Questions
  • Math/Science Class Notes
  • History Class Notes

Business Templates for OneNote 2007

  • Project Overview
  • Simple Meeting Notes 1 (and 2)
  • Informal Meeting Notes
  • Personal Meeting Notes
  • Detailed Meeting Notes
  • Formal Meeting Notes

Planning Templates for OneNote 2007

  • Simple To Do List
  • Prioritised To Do List
  • Project To Do List

So how do you get your hands on these templates?  Lucky for you they are already loaded in OneNote 2007 for you.  To access them, simply:

1) Click “File”

2) Move your mouse over “New”

3) Click on “Page from Template…”

4) Look to the right and select the page template you want.

 

Looking for more OneNote 2007 Templates?

The fantastic thing is that you can also get more page templates for OneNote 2007 from Office Online.  So if you are after a calendar, more planning, reporting or meeting templates – even address books!, you can find them all there – simply click the link on the Templates Taskbar in OneNote 2007, or visit Office Online.

‘till next time!
TNP 😉

Is there a task you want to schedule in Project 2007 that will occur regularly?  Well did you know you can create that task so it recurs throughout your project plan?

Here is how to do it!

1) Click “Insert” in the Project 2007 menu

2) Click “Recurring Task”

3) In the “Recurring Task Information” window that appears, troche add all the details about your task – including the Task Name and the Recurrence Pattern you want

4) Click “Ok”

Easy!

‘till next time!
TNP 😉

In this weeks edition of TheNewPaperclip.com’s Office 2007 newsletter, drug
we focused on a few articles that could help you get a big productivity boost in 2009.

Here are a few to get you thinking about how you can be that 10% better in the new year!

 

Create your 2009 Calendar with Word 2007

So, malady
the new year is just a few hours away… time to crack open the calendars your relatives gave you for Christmas right!

But what if you didn’t get any?

>> read more

 

Organise your Inbox with Outlook 2007

Is your inbox overflowing like mine?  Want to know how you can you quickly focus on what you need to action?  Well here is a nifty way to do it.

In Outlook 2007, what is ed
you can organise your emails using views.  What is a view you say?  Basically think of it of a different way to look at all the emails you have.

>> read more

 

Follow up Flags and the Default Reminder in Outlook 2007

There have been dozens of comments recently on my previous post about Changing the default reminder time in Outlook 2007.  The comments are not about the default reminder time for appointments… but rather the default reminder time for follow up flags.  The concern being that it is really strange that the default is 4pm and it seems there is no easy way to change that to something more acceptable (like 8am)

>> read more

 

How to find any Office 2007 Command you Want!

Is there a feature of Office that you KNOW exists… but can’t for the life of you find it?

Maybe it was an old feature you remember from Word 2003, or Excel, or PowerPoint.  They didn’t cover it in the course that work sent you to, you can’t find it in the help file, and Google hasn’t returned any results!

Panic?  Not quite yet!

>> read more

Do you have an Office 2007 Productivity Tip?  Email office2007tips@thenewpaperclip.com and let me know – and you could share the limelight as I will share the best in the next edition of the newsletter!

’till next time!
TNP 😉

They have been closed for a while now, hospital
but today I am re-launching The New Paperclip’s Office 2007 Forums!

What does that mean?  If you have any question at all about Office 2007, whether it is Word, Excel, PowerPoint, Outlook, Access or even SharePoint Designer… you now have a place where you can look for answers.

I will be there frequently, and we will be able to draw on the collective knowledge of the community to get your question answered!

Here are the links to each of the forums:

 

 

So there you have it – the quick and easy way to get your Office 2007 question answered!  See you on the forums!

‘till next time!
TNP 😉

So are you comfortable with the basics of Office 2007, sanitary
and want to go a little deeper?  Maybe you want to build your knowledge around one particular product?  Maybe you just want something interesting to read!

If you are into Office 2007, viagra
you might not know it, pulmonologist
but The New Paperclip is not your only option (if you thought it was, I am very flattered though!).  There are plenty of quality resources out there that you can leverage to make you far more productive using Word, PowerPoint, Excel, Outlook or the rest of the suite.

Here are a few places you should look…

Number 1: Alltop’s Top Microsoft Office News – [http://microsoft-office.alltop.com/]

This is a great resource if you want to keep your finger on the pulse of everything happening with Microsoft Office.  This one page displays all the news from 30 or so of the web’s leading Microsoft Office sites, which means you can quickly get up to speed on exactly what the ‘blogosphere’ is thinking about when it comes to Office.

You can also read the latest AllTop Microsoft Office news simply by watching out for the AllTop section to the right of this article – it gets updated every hour!

Number 2: Inside Office Online – [http://blogs.msdn.com/inside_office_online/]

This blog is run by the folks who run Microsoft’s own Office help site – Office Online.  Great to get their perspective on what new and exciting things are happening in the world of Microsoft Office.

Number 3: The blogs of all the Office teams at Microsoft

There is nothing better than getting it from the horse’s mouth right!  These blogs are run by the folk who actually build the products in Office, so they are filled with interesting stories, tips, and tricks that will help you become more productive with Office 2007

 

There are literally hundreds of other resources out there that you could find, and the ones I have listed in this article would be a great place to start… well, of course after you have read all the articles on The New Paperclip!

‘till next time!
TNP 😉

Has this ever happened to you?

You morning starts off great.  You beat all the traffic, here
get into the office precisely at the time you are supposed to start, ailment and enjoy the best cup of coffee you have had in months.

You open up Outlook, and put that appointment in your calendar that you had thought of on the way into office.

But then something horrific happens.  When you go to check your email, there is a new meeting request in there – for the exact same time you just set the appointment in your calendar.  What are you to do????

…

Ok… I might be getting a little dramatic here, but this has happened to me a couple of times over the last few months – and today thanks to my friend Alistair Speirs (Australia’s premier Microsoft Office Client Technology Specialist – try Googling/Live Searching that now Al!), I have found a way to avoid this exact situation in the future.

There is a command line switch for Outlook 2007 which will start Outlook, force detection of all the new meeting requests that people sneakily invited you too overnight, and push them straight into your calendar before you get a chance to look at it.

The outcome being that you have a clear and accurate picture of how your time will be used today – before you start digging into your email.

And the best part is, the switch has a cool name… /sniff

For those that don’t know how to use switches, my advice would be to visit the Microsoft Office Online page that talks about Command-line switches for Microsoft Office Outlook 2007.

And if you want to take a look at some other switches that will make you more productive – check out the original post on Alistair’s blog.

‘till next time!
TNP 😉

Are you a sweetheart who wants to create their own valentines day card for someone special but don’t know where to start?

Well over at Office Online, refractionist
you can get Valentine’s Day card templates for Word 2007 which will give you the inspiration you need to show your other half that you really care!

And if you really want to show that you love her/him, internist
why not put together a Valentines Day PowerPoint Deck!  There are a number of Valentine’s Day PowerPoint designs you can use to knock her/him off their feet!

‘till next time lovers!
TNP 😉

So… you have spent hours collating your data in Excel 2007.  You have finally got the information where you want it – with sub-totals and all.  You collapse the outline to only show the sub-totals, pharmacist
because that is all you are interested in.  But when you try to copy those subtotals into another spreadsheet, it copies EVERY row, not just the sub-totals.

So how on Earth are you supposed to copy all those sub-totals in Excel 2007 without copying all the ‘hidden’ rows as well?

The problem is that when you select rows using the sub-total outline view, it is selecting every row, not just those sub-totals.  The way to solve this is to only select the visible cells – which means we have to use a feature of Excel called “Go To Special”.  Here is how to do it:

1) Select all your sub-totals that you want to copy

2) On the “Home” tab of the Ribbon, look for the “Editing” group – usually it is the last one, all the way over at the right hand side of the Ribbon.

3) Click on “Find & Select”

4) On the little menu that appears, click “Go To Special”

5) In the box that appears, make sure you select “Visible Cells Only” in the right hand column

6) Click OK

7) Copy using the menu (or ctrl+c) and then paste your sub-totals in your new spreadsheet

You can stop pulling your hair out now!

‘till next time!
TNP 😉

Are you new, public health
or have just upgraded to Word 2007?  Since starting The New Paperclip over two years ago, tadalafil
there have been a few questions that come up again and again that people ask – some of which I have listed below.

  1. How do I change my page orientation in Word 2007 from Portrait to Landscape or vice versa?
  2. How do I change my line spacing in Word 2007?
  3. How do I undo in Word 2007?
  4. How do I do an email merge in Word 2007?
  5. How do I add page numbers in Word 2007?
  6. How do I print in Word 2007?
  7. Where did the file menu go in Word 2007?
  8. How can I change my page layout in Word 2007?
  9. How do I superscript text in Word 2007?
  10. How do I email a document using Word 2007?

Remember that you can have more Word 2007 help, this site
tips, tricks and tutorials delivered to your inbox simply by subscribing to the Office 2007 newsletter.

Finally… if you have any more Word 2007 questions, check out The Ultimate Guide to Word 2007

‘till next time!
TNP 😉

Hi everyone!

I am very proud to announce that today The New Paperclip was listed on Alltop.

Alltop is best described as an online magazine rack that helps you keep up to date with all the top news from around the world.  The New Paperclip is now featured in the Top Microsoft Office News section!

It wouldn’t have happened without all your support, pilule
so a big thank you to everyone in the “The New Paperclip” community!

In the spirit of community, here are a few links to a few of the top articles being featured right now in the Microsoft Office section of Alltop!

‘till next time!
TNP 😉

Have you been working on a spreadsheet, sale but then suddenly realised that you need to add another column?

Well there are a couple of ways to add a column to your spreadsheet in Excel 2007.

The long way

1) Select the cell that is to the right of where you want the new column to appear

2) Look at the ribbon, see
and make sure you are on the “Home” tab

3) Look to the right, buy
and you will see the “Cells” group

4) Click on “Insert”, and then select “Insert Sheet Columns”

 

The short way

1) Right click on the top of the column (the letter) that is to the right of where you want the new column to appear

2) Click “Insert” from the menu that appears

 

If you want to add two or more columns, you can use one of the methods above, and simply use the “Redo” command to keep inserting new columns – either use the button in the top left hand corner (in the Quick Access Toolbar), or simply use the shortcut – CTRL+Y

‘till next time!
TNP 😉

Are you writing a report, approved
an assignment, nurse
or just a plain old document and need to hyphenate you paragraphs?

By default, Word 2007 has hyphenation turned off, but it is really easy to turn it on, and there are a number of options to control how the hyphenation works.

To turn on hyphenation in Word 2007 to hyphenate your document, simply:

1) Go to the “Page Layout” tab on the Ribbon

2) Look for the “Page Setup” group

3) Click on “Hyphenation”

4) Select “Automatic”

 

Now that your document is hyphenated, lets look at the settings you can change to control exactly how the hyphenation works!

5) Click on “Hyphenation” again

6) Click on “Hyphenation Options…”

 

In the box that appears, there are two key settings you can play with.  The first is the “Hyphenation zone”, and the second is “Limit consecutive hyphens to”.  Change these settings to adjust the hyphenation to meet your needs!

‘till next time!
TNP 😉

Are you lazy like me and feel that clicking your mouse to change slides in PowerPoint 2007 is not a good use of your time?

Maybe not!

… but maybe you just want a series of slides to advance automatically whilst you talk to your PowerPoint deck.  Well with PowerPoint 2007 it is easy.

1) Select the slides you want to have automatically advance

2) In the Ribbon, pathopsychology
make sure you are on the “Animations” tab

3) Look to the far right hand side, find
and make sure you check “Automatically After”

4) Beside that checkbox, visit this site
enter the number of seconds you want to the slide wait before it automatically transitions to the next.

Simple as that!  Whilst you are there, you can also change the transition – whether you want a fade, dissolve, wipe, push and cover, or stripes and bars – just choose your favourite from the transition gallery!

‘till next time!
TNP 😉

Do you need to find a phone number of one of your colleagues?  Well if you have Office Communicator 2007 you can quickly look up their digits.

1) Find the person in your contact list, approved
or using the Search feature

2) Look for the phone beside their name

3) Hover your mouse over the phone, and click on the little arrow that appears

4) You will find the phone number on the fly-out menu

 

‘till next time!
TNP 😉

Search folders are one of the great new features of Outlook 2007 that can really help you be more productive.  Essentially they are a view of your inbox based on certain criteria that you can pick yourself. 

For example, tuberculosis
maybe you want a search folder that shows you all your emails from your boss?  Or a folder that shows you all the emails you have over 200kb?

Outlook 2007 comes setup with a few default search folders, tadalafil
like “Unread Mail”.  That being said, it is really easy to set up your own.

1) Click on the little arrow beside the “New” button in the top left hand corner of your Outlook 2007 window

2) In the drop-down menu that appears, click on “Search Folder” (or just use the shortcut – CTRL+SHFT+P)

3) In the box that appears, start to select the criteria you want to use

4) Depending on what you just chose, fill in the box below – for example, if you want to show all the emails from your boss… put their email address in there

5) Click “OK”

 

Now you can keep track of your email by looking at it in different ways… and make sure you know where your boss’s emails are just in case they come asking questions!

‘till next time!
TNP 😉

Have you spent hours working on the perfect project plan, buy cialis with literally hundreds, no rx
if not thousands of tasks!  Chances are you might have mistyped a few things.

Luckily Project 2007 has the same great spell checking ability you will find in other Microsoft Office products.

To spell check your Project in Project 2007

1) Click on “Tools”

2) Click “Spelling”

or… just use the “F7” key on your keyboard!

 

‘till next time!
TNP 😉

Have you ever had a little bit too much text to fit into a cell in Excel 2007.  Maybe it is a description of a product, bronchi
a company name, for sale or simply lots of information you need to see without having to resize your columns!

Well there is an easy way to ensure you can see all that information when you need to.  You need to wrap your text!

What is wrapping text?  Wrapping text simply breaks the text into multiple lines, find
instead of one long line, and it is really easy to do!

How do you do it?

1) Select the cell (or cells) in which you want to wrap the text

2) On the “Home” tab in the Ribbon, look for the “Alignment” group

3) Click on “Wrap Text”

‘till next time!
TNP 😉

Don’t you hate how you put lots of effort into a Word 2007 document, more about
and then you see one of your colleagues play around with the formatting, approved
or accidentally delete an important section.

Or maybe you want to force users of your document to only edit certain parts – for example if you have built a form that you want people to fill in.

Well in Word 2007 there is a great feature which can literally protect the important parts of your document, and restrict them from being changed, edited or deleted.  Funnily enough, it is called “Protect Document”

So how do you protect a Word 2007 document?

1) Create your document

2) Make sure you can see the “Developer” tab in the Ribbon.  If you can, move to step three!  If not, you need to click on the “Office Orb” in the top left hand corner, then click on “Word Options”, and finally whilst in the “Popular” section, make sure you check “Show Developer tab in the Ribbon”

3) Click on the “Developer” tab in the Ribbon

4) Look for the “Protect” group, and click on “Protect Document”

5) Click on “Restrict Formatting and Editing”

6) Look at the right hand side.  You will now see a task pane which will talk you through all the different formatting and editing restrictions you can put in place.  Select your favourite settings, and when you are ready…

7) Click on “Yes, Start Enforcing Protection”

 

Now if your employer has gone to the lengths of implementing an Information Rights Management system, there are a few other extra restrictions you can put in place, which you will find when you click on the “Protect Document” button in the Ribbon.  They are out of the scope of this article and I am sure I will write about them in the future as more and more organisations implement IRM.

So there you have it – now you can sleep at night knowing that no one is messing with your document!

‘till next time!
TNP 😉

Are you keeping your meeting minutes in OneNote 2007?  Well it would be a great idea to put all the details of the meeting at the top of your OneNote 2007 page right?

Well you can stop opening up Outlook, capsule
double clicking on the meeting, see copying the details, eczema
opening up OneNote, finding the right Notebook and the right page… and then paste (what a relief!)

So how can you save all that pain?

1) Make sure you have Outlook 2007 open!

2) Open up OneNote 2007 and find the page you want to work on

3) Click on the “Insert Menu”

4) Click on “Insert Outlook Meeting Details”

5) Select the Meeting you want to insert

6) Click “Insert Details”

 

This inserts a great summary of the meeting into your OneNote 2007 Notebook, including the name of the meeting, the Date and Location, the Attendees, and any of the details you included in the original meeting request.

What a great time saver!

‘till next time!
TNP 😉

Do you want a little extra space before a paragraph?  Or maybe you want a big break after one?  Well lucky for you you can change the spacing before and after each of your paragraphs in Word 2007.  And the best part is that you can be very granular in how much space you want there to be!

Here is how:

1) Select the paragraph or paragraphs you want to change the paragraph spacing of

2) In the “Ribbon”, ophthalmologist
make sure you are on the “Page Layout” tab

3) Look for the “Paragraph” group

4) Simply enter how much space you want before, or after your paragraph.  You can use “pt” points (just like your font size), or you can use cm, mm, inches.

Now you can get your paragraphs to sit exactly where you want them to!

‘till next time!
TNP 😉

So you have created your PowerPoint masterpiece!  But now you want to make sure a couple of the slides you put in don’t show up when you do your presentation.  Or maybe you have a few slides that are “work in progress”?  Either way there is a quick and easy way to make sure those slides do not show up on the big screen!

You can hide one, capsule
two, Hemophilia
three, otolaryngologist
four, five, ten, twenty, in fact as many slides as you want!  Here is how

1) Select the slides you want to hide

2) Right click on the slides you have selected, and click “Hide Slide”

Simple as that!

 

There is another way using the “Ribbon” if you prefer to do it that way

1) Select the slides you want to hide

2) Make sure you are on the “Slide Show” tab in the Ribbon

3) Look for the “Set Up” group

4) Click on the “Hide Slide” button

There you go!

 

But now you want to make your slides appear again?  Just do exactly the same!  Select the hidden slides you want to unhide, then click “Hide Slide” again!

‘till next time!
TNP 😉

Do you spend hours making your cells in Excel look pretty?  Well maybe not pretty, health but do you use colors, healing font sizes, infertility
borders etc etc to make certain cells in your spreadsheet stick out?

Well instead of spending all your time trying to be one of those creative folk in Marketing, you can focus on doing what you do best… driving those formulas!

All you need to do is use Cell Styles in Excel 2007, Excel 2010 and Excel 2013!

1) Select the cell you want to highlight!

2) Make sure you are on the “Home” tab in the “Ribbon”

3) Look for the “Styles” Group

4) Click on “Cell Styles”

5) Select your favorite cell style!

It is as simple as that!

‘till next time!
TNP 😉

So you have typed all your data into Excel.  But your numbers don’t have those commas that you had on paper?  How do you add commas, capsule
or thousands separators to your numbers in Excel 2007?

1) Select the cells you want to have the commas (or thousands separators)

2) Make sure you are on the “Home” tab in the “Ribbon”

3) Look for the “Number” group

4) Click on the button that looks like a comma!

 

‘till next time!
TNP 😉

Have you or a creative genius close to you built an unreal shockwave/flash animation and you want to show the world?

Did you know that you can show off that animation using PowerPoint 2007?  Bet you didn’t.  That being said it isn’t the simplest of things you can do – but it does work.  Here is the step by step guide to doing it!

1) Open PowerPoint 2007 (obvious right!)

2) Make sure you can see the “Developer” tab in the “Ribbon”.  If you can’t, more about
click on the Office menu (the circle button in the top left hand corner), visit this
then click on “PowerPoint Options”, and make sure that you check the “Show Developer tab in the Ribbon” box!

3) Go to the slide you want the .swf file to appear

4) Click on the “Developer” tab in the Ribbon

5) Look for the “More Controls” button in the controls group.  It is the one with a spanner and a hammer with three dots underneath it.  Once you find it – click on it

6) The “More Controls” box will appear.  Scroll down until you find “Shockwave Flash Object”.  Click on that, then click “OK”

7) You will notice your cursor is now a cross, and no longer an arrow.  That means you can now draw where you want your Shockwave/Flash file to appear on your slide.  Simply draw with your mouse, and use the adjustment handles on the box to make sure it is just the right size and position on your slide.  When you are done you should see a wireframe box with a big “X” through the middle of it

8) Now we want to link your .swf file into your PowerPoint 2007 presentation.  Click on the box you just drew, then right click, and select “Properties”

9) In the properties box that appears, look for the “Movie” property, and then add the location of your .swf file (for example c: emp est.swf)

10) Quickly run your presentation and watch in awe as your shockwave file hits the big screen in your PowerPoint 2007 presentation

 

So how did you go?  Sure it is a little complicated to get there, but boy does it look good once you have that file playing through PowerPoint.

Just a word of warning though – this only LINKS to the .swf file, so if you email or share the presentation with others, chances are the link will break and you will need to go through the above process again to re-link the PowerPoint deck to the .swf

That being said… it is well worth the effort!

‘till next time!
TNP 😉

So you have upgraded to Word 2007, nurse
but none of your friends, this
colleagues, this
co-workers, family, pets, neighbours, local government officials or industry tycoons have upgraded yet!  

And even worse still, they are all too lazy to download the Office Compatibility pack!  Can you believe it!

So what are you to do?  Well if you are one of the many people out there in this situation, about all you can do is save your Word 2007 documents in the old Word 97-2003 .doc format.  Only problem is every time you go to save, you need to use a few extra mouse clicks to make it happen.  If only you could set Word 2007 to default to save as a .doc file? 

Well guess what – you can!  Here is how:

1) Open up Word 2007

2) Click on the Office Menu (the circle button in the top left hand corner of Word 2007)

3) Click on “Word Options”

4) Click on the “Save” button in the left hand column

5) Look at the very first option on that screen – it lets you select the default save format.  It will be currently set to “Word Document (*.docx)”.  You want to change it to “Word 97-2003 Document (*.doc)” using the drop down menu.

6) Click “OK”

 

There you have it!  Now Word 2007 will automatically default to save your documents in the old Word 2003 format.  And more importantly, all your friends, colleagues, workmates etc will now want to talk to you again!

‘till next time!
TNP 😉

Are you an active user of Groove 2007, anabolics
and are constantly bombarded with alerts telling you manner of things have changed!  Well there is an easy way to stop the insanity, the annoyance, and be more productive.  All you need to do is “Suppress” the alerts:

1) Look at the Groove 2007 Launchbar

2) In the “Common Tasks” section, simply click on “Suppress Alerts”

 

If you get bored and want your alerts back, simply go back to the Launchbar, and click “Show Alerts”

‘till next time!
TNP 😉

Do you love using copy and paste in Word 2007?  Well if you do, noun
you might know that your clipboard can keep up to the last 24 things you have copied, decease
just in case you want to use them again.

But how do you see what is still on your clipboard, click
and more importantly, how do you use those “clips” again?

1) Make sure you are on the “Home” tab in the Ribbon

2) Look for the “Clipboard” group – it should be the one on the left hand side

3) Click on the little square that looks like it has an arrow pointing out of it, in the bottom right hand corner of the “Clipboard” group

4) A box showing everything in the clipboard will appear

 

Now all you need to do if you want to use something on the clipboard is simply click on it in that clipboard box!  How easy is that!

And if you know you wont use something in the clipboard again, you can delete it to make room for other things.  Simply right click on the clip you want to get rid of, and click “Delete”

‘till next time!
TNP 😉

Are you a hardcore spreadsheet king?  The number cruncher?  On the Accounting A-team?

Then chances are… your spelling is… well… not very good at all!

Luckily Excel 2007, misbirth
Excel 2010 and Excel 2013 all have a spell checking feature that will stop people from noticing your spelling mistakes!

1) Click on the “Review” tab in the Ribbon

2) Click on “Spelling”

or alternatively just use the “F7” keyboard shortcut!

‘till next time!
TNP 😉

Are you a traditionalist who hates Graphical Interfaces.  Do you love WordPerfect classic mode, pharmacy
or run Vim at home, diabetes and Pregnancy
but have to use Word 2007 in the office?

Or do you just want to focus on writing, and none of that formatting stuff that an editor can deal with for you?

Well you might be surprised to know that you can very quickly set up Word 2007 to get rid of the Ribbon, get rid of the status bar, and change the colours to a classic monochrome green with a black background!

Bet you didn’t know that!

Well our friends over at the Microsoft Office Word Team Blog have described exactly how to set up Word 2007 in a quasi-classic mode!  You can read more about it in their post called Word Throwback “Just Write” Edition… which was coincidentally inspired by one of my favourite authors and bloggers, Tim Ferriss.

How cool is that!  Takes me back to 1989!

‘till next time!
TNP 😉

Are you building a gem of a spreadsheet, hospital
but feel that it would look much better if it didn’t have those lines in between all the cells?

Well those lines are called “Gridlines” and they are really easy to turn on and off

To hide gridlines in Excel 2007, buy
Excel 2010 or Excel 2013:

  • Make sure you are on the “View” tab in the Ribbon
  • Look for the “Show/Hide” group
  • Click on “Gridlines” checkbox, which will make the tick (and the gridlines) disappear

To show gridlines in Excel 2007, Excel 2010 or Excel 2013:

  • Do the same as above, but just make sure that you check the checkbox!

Simple as that!

‘till next time!
TNP 😉

Do you HATE Tahoma?  Would you prefer something that suits your style?  Like a classy Georgia?  Or a disturbed Comic Sans MS?

Well it is really simple to change the default font in Office Communicator 2007.

1) Click on the big “Status Indicator” in the top left hand corner of your Office Communicator 2007 window

2) Click on “Options”

3) Select the “General” tab in the options box that appears

4) In the “Instance message settings section, viagra 60mg
click on “Change Font…”

5) Select your favourite font

6) Click OK twice to close all the dialog boxes

There you go… now your instant message conversations in Office Communicator 2007 will match your personal style… or as the marketing gurus say… your personal “brand”.

‘till next time!
TNP 😉

For all those Visio lovers out there, find then you should already know about the Microsoft Visio Toolbox.  If not, you seriously can’t call yourself a Visio lover!

The Visio Toolbox is a collection of articles, case studies, and most importantly add-ins for Visio 2007.

So if you are looking for justification for your boss to upgrade to Visio 2007, articles on interesting topics such as “Silverlight and Visio”, or add-ins such as the Rack Server Virtualization Add-In, the Disk Space Monitoring Add-in, or the Microsoft Exchange Server 2007 Visio Add-in… then you need to check out the Microsoft Visio Toolbox!

‘till next time!
TNP 😉

Has this ever happened to you?  You start working on your masterpiece in Word 2007, dosage
and then you send the document out to a number of people for their feedback.

They all add their two cents (some add twenty!) and then email the document back to you.

But now you are stuck in a dilemma… how do you quickly merge all those changes together into one document, viagra approved
without having to read each line and try to understand what they changed.

Well there is a great feature in Word 2007 called “Combine”.  You can use it to simply combine to documents, price
and see all the differences between the two documents.  You can track what has been inserted, what has been deleted, what has been moved, any formatting changes, and see any comments they made.

But that isn’t the best part.  It also creates a new combined document without losing the original and revised document.

So how do you do it?

1) Make sure you are on the “Review” tab in the Ribbon

2) Look for the “Compare” group

3) Click on the little arrow below the “Compare” button

4) Click “Combine”

5) Select your “Original Document” and your “Revised Document”

6) Click OK

7) Check out your brand new combined Word 2007 document!

 

How easy is that!

‘till next time!
TNP 😉

Did you know that you can add a footer to each and every slide in your PowerPoint 2007 deck?  It is easier than you think.

There are three areas at the bottom of each slide that the default master slide (think of it is the master layout for your PowerPoint slides) sets aside so you can add footer information to each of your slides.  Information like, orthopedist
the date, mind
the slide number, and the title of your presentation

To add a footer to your PowerPoint presentation, simply:

1) Make sure you are on the “Insert” tab in the Ribbon

2) Look for the “Text” group

3) Click on “Header & Footer”

4) In the Header and Footer box that appears, select what you want to include on the slide. 

5) Click “Apply”, to apply to the current, single slide, or click “Apply to All” to apply to every slide in your presentation

There you have it – PowerPoint footers the easy way!

‘till next time!
TNP 😉

We all know how handy track changes is in Word 2007… but did you know you can track changes in Excel 2007 as well?

I bet you didn’t!

It is just as easy to use as in Word… here is how!

1) Make sure you are on the “Review” tab on the Ribbon in Excel 2007, viagra Excel 2010 or Excel 2013

2) Look for the “Changes” group (should be the one on the far right hand side)

3) Click on “Track Changes”

4) Click on “Highlight Changes”

5) Check “Track changes while editing.  This also shares your workbook.”

6) Select what you want highlighted

7) Click OK

 

Once you have plenty of changes highlighted, click
just go back to the “Track Changes” button and click “Accept/Reject Changes”

Now you can really keep track of things in Excel 2007!

‘till next time!
TNP 😉
We all know how handy track changes is in Word 2007… but did you know you can track changes in Excel 2007 as well?

I bet you didn’t!

It is just as easy to use as in Word… here is how!

1) Make sure you are on the “Review” tab on the Ribbon in Excel 2007, sale
Excel 2010 or Excel 2013

2) Look for the “Changes” group (should be the one on the far right hand side)

3) Click on “Track Changes”

4) Click on “Highlight Changes”

5) Check “Track changes while editing.  This also shares your workbook.”

6) Select what you want highlighted

7) Click OK

 

Once you have plenty of changes highlighted, implant
just go back to the “Track Changes” button and click “Accept/Reject Changes”

Now you can really keep track of things in Excel 2007!

‘till next time!
TNP 😉

I thought I would spend some time today checking out some of the other Office 2007 help/tutorial sites out there.  There are quit a few good ones, more about
and in the interest of helping you get the most out of your Word 2007 experience, ampoule
I thought I will publish a list of my favorite ones!

Now of course, you will find the best Word 2007 tutorials (if I do say so myself) here at TheNewPaperclip.com… but if you want a bit of variety… check out a few of these guys!

Microsoft Office Online – Word 2007 Courses (Microsoft.com)

There are 27 courses here, each ranging from 20-50 minutes on a wide range of Word 2007 topics.  And this is straight from the horses mouth at Microsoft!

Microsoft Word 2007 Tutorial – Free & Online (BayconGroup.com)

Full of practical exercises, this beginners tutorial is broken into five lessons so you can learn at your own pace!

Microsoft Word 2007 In Pictures (InPics.net)

This is a great visual tutorial that explains exactly how to get up to speed with the basics in Word 2007 – highly recommended!

Microsoft Word 2007 Tutorials (Word07.com)

Fairly comprehensive list of topics covering most of what you would want to know about Word 2007.

So there you have it – a quick selection of some of the best Word 2007 tutorials out there. 

And remember, if you want Word 2007 tips delivered to your inbox regularly, make sure you subscribe to the Office 2007 newsletter!

‘till next time!
TNP 😉

Hey do you remember how awfully slow searching for emails was in old versions of Outlook? 

Well thank you to the folk at Microsoft who fixed this up and gave us a far superior search feature!  But are you getting the most out of Outlook 2007 search?

Obviously you can do a standard basic search for keywords in your emails, healing and that works quite well.  But did you know you can get quite granular with your search and find the email you are looking for much quicker?

For example, it is quite simple to search for emails that are from your boss that had the subject “Payrise” in them – and get the results very quickly without having to scroll through dozens if not hundreds of results.

So with that in mind, I thought I would run through some of the different search criteria you can use to get the most out of search in Outlook 2007.  I can’t go through every single possible search query, but you will get the idea.  Just remember that you can combine any of the searches below, and include keywords at the end to really target the email you are after.

Search for emails from an individual

Simply type “from:insert name or email address here” and that will return all the emails from that person.

For example – from:bill, or from:bill@abc.com, or from:"Bill Smith"

Search for emails sent to an individual

Simply type “to:insert name or email address here” and that will return all the emails sent to that person

For example – to:bill, or to:bill@abc.com, or to:"Bill Smith"

Search for emails received in the last x number of days

Simply type “received:timeframe" and that will return all the emails in that particular timeframe

For example – received:yesterday, or received:last week, or received:this year

Search for emails with a particular subject line

Simply type “subject:subject line” and that will return all the emails with include that subject line

For example – subject:payrise, or subject:(leave application), or subject:(lunch on thursday)

Search for emails with particular words in the body

Simply type “body:keyword” and that will return all the emails that include that keyword in the body of the email

For example – body:payrise

 

There are plenty of other search criteria you can use… here is a list:

  • If the email has been read
  • If the email has an attachment
  • Who was BCC’d on the email
  • Who was CC’d on the email
  • What categories the email was placed in
  • The due date for any follow up on the email
  • The importance of the email
  • The flag status of the email
  • What folder the email is in
  • What size the email is
  • When the email was last modified
  • What sensitivity level the email has
  • When it was sent
  • When the start date of the email follow up is

 

So there you have it, a quick introduction to the possibilities with Outlook 2007 search.  Now you can be confident that you will always be able to find emails when you need them!

‘till next time!
TNP 😉

Did you ever notice that when you show your PowerPoint 2007 deck that it always shows it as a full screen?

Have you ever wondered if it was possible to show a PowerPoint presentation in a window that you can resize to meet the needs of your presentation?  For example, public health
you might want to demonstrate a product, and have your presentation on the screen at the same time!

Well there is a well hidden command in PowerPoint 2007 which means you can show your deck in a window!  Here is how to do it:

1) Beside the quick access toolbar (in the top left hand corner of the screen – it is the one what has the save, and undo buttons) you will see a little arrow that points down.  Click on that

2) From the menu that appears, click “More Commands…”

3) In the “Choose commands from:” dropdown box, select “All Commands”

4) You will see literally hundreds of commands listed.  Luckily they are all in alphabetical order!  Scroll down until you find one that says “Slide Show in a Window”.  Click on that.

5) Click on the “Add > >” button to add that command to your quick access toolbar

6) Click “OK”

 

You will notice that there is a brand new button in your quick access toolbar in PowerPoint 2007.  It looks like a presentation screen, with a window in front of it.

Simply click on that button, and your presentation is now delivered through a window instead of full screen!

How easy is that!

‘till next time!
TNP 😉

If you are anything like me, condom
your handwriting is very very bad!  In fact, if you are really like me you need all the help you can get to ensure that your handwriting is legible!

Well if you are using your pen or stylus in OneNote 2007 to take notes, there is an option to help you at least write straight lines!  They are called Rule Lines, and are really easy to add to pages in your OneNote 2007 Notebooks.  Here is how…

1) Open up your notebook, and go to the page you want to add Rule Lines to

2) Click on “Format” in the menu

3) Click on “Rule Lines”

4) Select your preferred rule line option

 

There are a number of different line rules you can use to ensure you can get the most out of your OneNote 2007 notebook.  They are:

  • Narrow Ruled
  • College Ruled
  • Standard Ruled
  • Wide Ruled
  • Small Grid
  • Medium Grid
  • Large Grid
  • Very Large Grid

That’s right – you might have noticed that there is also a grid rule you can use, just like that graphing paper we had to use back in school!  Ahh the memories!

‘till next time!
TNP 😉

Recently I have been rummaging through the blogs over at MSDN and I just stumbled across what has to be one of the best Excel 2007 posts of the year!

“Microsoft Excel and Twitter via Smart Tags in a VS 2008 Solution”

Basically, symptoms
John Durant (a Microsoftie) has built some code which enables him to use Smart Tags to tweet the contents of a cell with only a couple of clicks.

How cool is that!  If you are interested in extending the functionality of Excel 2007, view
make sure you read more in John’s post here.

And if you are on Twitter, there
why not follow @thenewpaperclip for regular Office 2007 hints, tips, tricks and tutorials.

(and if you are really bored, you could follow the guy who is behind The New Paperclip – @paulwoods)

‘till next time!
TNP 🙂

Don’t you hate when you print your spreadsheet, viagra 60mg
and one or two columns end up going over onto a second page?  It happens to me ALL THE TIME!

But there is a way to save you from stressing, clinic
and save the environment at the same time 🙂

There is a page setup option in Excel 2007, pilule
Excel 2010 or Excel 2013 which you can use to fit your spreadsheet onto a single page (or onto a particular number of pages that you set!)

Here is how:

1) Click on the “Page Layout” tab in the Ribbon

2) Look for the “Page Setup” group, and click on the little square with the arrow pointing out of it in the bottom right hand corner

3) In the “Page Setup” box that appears, look in the “Scaling” section, and select “Fit to:”

4) By default, it will be set to one page wide by one page tall.  Select how many pages wide or tall you want your spreadsheet to be printed as.

5) Click “Print Preview” if you want to take a look at what the scaled or up version of your spreadsheet will look like, and if you are happy with it – click “Print”!

6) Click “OK” to close the Page Setup box

 

‘till next time!
TNP 😉
Don’t you hate when you print your spreadsheet, steroids
and one or two columns end up going over onto a second page?  It happens to me ALL THE TIME!

But there is a way to save you from stressing, unhealthy and save the environment at the same time 🙂

There is a page setup option in Excel 2007, sales
Excel 2010 or Excel 2013 which you can use to fit your spreadsheet onto a single page (or onto a particular number of pages that you set!)

Here is how:

1) Click on the “Page Layout” tab in the Ribbon

2) Look for the “Page Setup” group, and click on the little square with the arrow pointing out of it in the bottom right hand corner

3) In the “Page Setup” box that appears, look in the “Scaling” section, and select “Fit to:”

4) By default, it will be set to one page wide by one page tall.  Select how many pages wide or tall you want your spreadsheet to be printed as.

5) Click “Print Preview” if you want to take a look at what the scaled or up version of your spreadsheet will look like, and if you are happy with it – click “Print”!

6) Click “OK” to close the Page Setup box

 

‘till next time!
TNP 😉

Are you lazy like me and hate typing dates?  Well did you know you can add one of those cool calendar style date pickers to your Word 2007 document?

It is pretty easy:

1) Make sure you can see the “Developer” tab in the Ribbon.  If you can’t, this web
click on the Office menu (you know… the old file menu) in the top left hand corner of Word 2007, order
then click on “Word Options”.  Then simply check the third checkbox “Show Developer tab in the Ribbon”

2) Click on the “Developer” tab in the Ribbon

3) Look for the “Controls Group”

4) Click on the icon that looks like a tiny calendar (should be the second icon on the second row)

5) Click on the control that now has been added to your document, and select your favourite date!

‘till next time!
TNP 😉

Page up and page down are great tools to quickly move through your Word 2007 document.  But they are not that precise.  Wouldn’t it be good if you could browse by things that matter in your document – like all the headings, medicine
or the tables, or the graphics?

Well you can!

In fact you can browse by all of the following:

  • Fields
  • Endnotes
  • Footnotes
  • Edits
  • Headings
  • Comments
  • Sections
  • Graphics
  • Tables
  • and of course, the default – Pages

… simply by using CTRL + PgUP (Page Up), and CTRL + PgDn (Page Down) – or the up and down arrows in the bottom right hand corner of your Word 2007 window

So how do you set which thing you want to browse by?  There are two ways:

1) Click on the “dot” in the bottom right hand corner of your Word 2007 window (the dot in between the two up and down arrows) – and then select what you want to browse by

or…

2) Use the shortcut “ALT + CTRL + HOME” and then select your preference

So for example, say you select “Browse by Heading”, every time you press CTRL + PgDn, the cursor will move to the next heading.  Likewise if you selected “Browse by Table”, every time you press CTRL + PgUp, the cursor will move to the previous table.

This can be a very powerful tool to use, especially if you are editing or reviewing your document!

‘till next time!
TNP 😉

Are the normal line spacing (or “Leading”) options in Word 2007 just not enough?  Not very many people know it, more about
but you can have some very fine grained control over the space between your lines.

In fact, pharmacy
you can say how many “Pts” space there is – for example, tadalafil
12pts, or you can get really precise and give a spacing in cm, mm, or inches.

Here is how to do it!

1) Select the text you want to change the leading/line spacing of

2) Make sure you are on the “Home” tab in the Ribbon

3) Look for the “Paragraph” group, and click on the little square with an arrow pointing out of it in the bottom right hand corner of that group

4) Look down the box that appears until you get to the “Spacing” options.  In the right hand column you will see a “Line Spacing:” drop down box.  Select “Exactly”

5) Beside that dropdown box, there is a dropdown box called “At:”.  Type in your desired line spacing or leading in pts, cm, mm, or "

6) Click “OK”

 

Now you have precise control over exactly how far apart your lines appear in Word 2007!  How good is that!

‘till next time!
TNP 😉

If you have been around the block a few times with Word 2007, pfizer
you will be more than familiar with codes.  You know… amongst other things that backwards “P” that you see at the end of the paragraph.

Well did you know you can have the same codes appear in your Publisher 2007 document as well?

It is really easy to turn on and off:

1) Look for the “backwards P” icon in the menu, and click that!

or you can just…

2) Press “CTRL + SHFT + Y”

Now you have even more control over your Publisher 2007 design!

‘till next time!
TNP 😉

Hey, sales
we all love our Gantt charts, search
but as project managers sometimes you don’t want the Gantt chart to be the first thing you see in the morning (ain’t that the truth!)

There are literally dozens of different views you can have in Project 2007… like:

  • Bar Rollup
  • Calendar
  • Descriptive Network Diagram
  • Detail Gantt
  • Gant Chart
  • Levelling Gantt
  • Milestone Date Rollup
  • Milestone Rollup
  • Multiple Baselines Gantt
  • Network Diagram
  • Relationship Diagram
  • Resource Allocation
  • and many many more!

So how can you set one of these views as the default view in Project 2007?

1) Click on the “Tools” menu

2) Select “Options…”

3) On the “View” tab, the very first dropdown is “Default view:”.  Simply select your preferred default view

4) Click “OK”

Now you don’t have your Gantt chart popping up first thing in the morning, the flashbacks to all those bad projects should stop 🙂

‘till next time!
TNP 😉

Do you receive those loooooooooooooong emails at work which have about 14 different message replies or forwards included in the body of the email?

Wouldn’t it  be good to start from scratch and have all that content in an attachment?  Well in Outlook 2007 you can do just that – forward an email as an attachment.  What does that mean?  That the recipient of your message can focus on your message, decease
and not all the boring messages that came beforehand 🙂

So how do you forward an email as an attachment in Outlook 2007?

1) Select your message

2) Press CTRL + ALT + “F”

3) Type your message and hit send!

 

Simple as that!  If you want to forward multiple emails as attachments, just select all the messages first before typing CTRL + ALT + “F”

‘till next time!
TNP 😉

If you are a keen user of OneNote 2007, pharmacy
you by now will have 3, malady 4, visit web
5, 10, 20 or more workbooks.  One way that you can differentiate between those different workbooks is the colour that each one has.

That’s right!  Did you notice that each workbook icon is in fact a different colour? 

Well like most things in Office 2007, it is really easy to change those workbook colours.  Maybe you want to do it so one or two key workbooks stand out… maybe you just want to show some of your personality.  Either way, this is how you go about it!

1) Right click on the OneNote 2007 Workbook

2) Select “Properties…”

3) Select your favourite color from the colour palate.

4) Click “OK”

 

‘till next time!
TNP 😉

I am sure you are more than familiar with the default layouts that you regularly see in PowerPoint 2007.  The first one you always see is the “Title Slide” layout, for sale
and whenever you add a new slide after that, you will see the “Title and Content” layout.

But did you know that there are plenty of other layouts you can use, which might help you lay out the information on your slide a lot cleaner, nicer, better etc etc.

If you are on the “Home” tab of the Ribbon you will see the “Slides” group, and in that group, the “Layout” button.  If you click on that, you will see all the different layout options at your disposal:

  • Title Slide
  • Title and Content
  • Section Header
  • Two Content
  • Comparison
  • Title Only
  • Blank
  • Content with Caption
  • Picture with Caption

There are two simple ways you can use these layouts in your PowerPoint deck.

Create a new slide with a specific layout

1) Make sure you are on the “Home” tab in the Ribbon

2) In the “Slides” group, click on “New Slide”

3) Select your preferred layout from the gallery

 

… alternatively you can change the layout of specific slides in your presentation.

Change the layout of an existing slide

1) Select the slide or slides you want to change the layout of

2) Right click on the selected slide(s), and move your mouse over “Layout”

3) Select your preferred layout from the gallery

 

‘till next time!
TNP 😉

(not only that… but how to change the colour of the tab as well!)

Hey if you have been using Excel 2007, cure
Excel 2010 or Excel 2013 for more than five minutes, sale
you would have noticed the three tabs down the bottom.  You know the ones “Sheet1”, look “Sheet2”, and you guessed it… “Sheet3”.

But what if you don’t like those names, and you want to rename them to something more meaningful?  Like “Expenses”, or “Assets”, or “Team Sick Leave Tracking”?

Well all you need to do is:

1) Right click on the tab that you want to rename

2) Click “Rename”

3) Type in what you want the sheet to be renamed to

4) Hit enter

 

That was pretty easy… but what if you need to distinguish between the sheets in your workbook even more?  Well did you know that you can change the color of each of the tabs in your workbook?  It is really easy:

1) Right click on the tab that you want to recolour

2) Move your mouse over “Tab Color”

3) Select your favourite colour!

4) Look in awe at your colourful worksheet tabs!

 

Simple as that!  Now get back to tracking sick leave! 🙂

‘till next time!
TNP 😉
(not only that… but how to change the colour of the tab as well!)

Hey if you have been using Excel 2007, ask Excel 2010 or Excel 2013 for more than five minutes, pregnancy
you would have noticed the three tabs down the bottom.  You know the ones “Sheet1”, “Sheet2”, and you guessed it… “Sheet3”.

But what if you don’t like those names, and you want to rename them to something more meaningful?  Like “Expenses”, or “Assets”, or “Team Sick Leave Tracking”?

Well all you need to do is:

1) Right click on the tab that you want to rename

2) Click “Rename”

3) Type in what you want the sheet to be renamed to

4) Hit enter

 

That was pretty easy… but what if you need to distinguish between the sheets in your workbook even more?  Well did you know that you can change the color of each of the tabs in your workbook?  It is really easy:

1) Right click on the tab that you want to recolour

2) Move your mouse over “Tab Color”

3) Select your favourite colour!

4) Look in awe at your colourful worksheet tabs!

 

Simple as that!  Now get back to tracking sick leave! 🙂

‘till next time!
TNP 😉

Are you always having to resize your columns in Excel 2007? 

Wouldn’t it be great if you could reset the default column width so whenever you open a spreadsheet you didn’t have to resize those columns once you start filling them with data!

It is very simple to do…

1) In Excel 2007, pill
on the “Home” tab look for the “Cells” group

2) Click on the “Format” button”

3) On the menu that appears Click on “Default Width…” (about the fifth one down)

4) Type in your preferred default column width and click “OK”

 

So there you have it – no more unnecessary column dragging!

‘till next time!
TNP 😉

If you regularly collaborate with others creating Word documents, medicine
or Excel spreadsheets – I am sure that you are very familiar with the commenting feature.

Basically it allows you to add comments throughout the document or spreadsheet for others to see when they are reviewing the work.

Well you will be happy to know that you can also add comments to the slides in your PowerPoint 2007 presentations.

Here is how:

1) Go to the “Review” tab in PowerPoint 2007

2) Look for the “Comments” group

3) Click on “New Comment”

4) Write your comment

5) Click on the comment and drag it to where you want it to appear on your slide

 

… but how do I change the name associated with the comment?

Good question!  PowerPoint takes that information from the information that has been entered in the PowerPoint options menu.

1) Click on the “Office Orb” – that is the old file menu in the top left hand corner of the screen

2) Click on “PowerPoint Options”

3) Look for “Personalize your copy of Microsoft Office”.  You will find the User Name and Initials there.  Simply change them to the right details and your comments will now be attributed to the right person.

‘till next time!
TNP 😉

Do you use OneNote 2007 so much that you start to run out of space on the pages of your OneNote notebooks?

Well there is a neat little feature in OneNote 2007 which enables you to create more whitespace by pushing the content on your page out of the way.

To find it:

1) Click on “Insert”

2) At the bottom of the menu, discount
click on “Extra Writing Space”

3) Click on your page where you want the whitespace to start, cough
then drag to where you want it to end.

Simple as that!

‘till next time!
TNP 😉

Do you want to add a classy touch to the publication that you are working on in Publisher 2007? 

A drop cap is a great way to do that.  For those that don’t know what a Drop Cap is… it is one of those big letters you see at the start of a paragraph.

In Publisher 2007 it is easy to add a drop cap.

1) Click on the paragraph of text you want to add the drop cap to

2) Click on the “Format” menu

3) Click on “Drop Cap”

4) Select the drop cap style you want to use.  If you want to make something really special, cost
click on “Custom Drop Cap” and select the letter position, size, font and colour

5) Click “OK”

Too easy!

‘till next time!
TNP 😉

Show Formatting Codes in Publisher 2007

Posted by

Christian Gude over at the ITExperience.NET blog has put together a great list of five tips you can use to maximise your performance whilst using Microsoft Word 2007:

1) Add frequently used command icons to your Quick Launch Toolbar
2) Adjust the spacing after a line
3) Customise the shortcut keys
4) Increase AutoRecover interval
5) Disable AutoCorrect options

To learn more about how to increase your performance with Word 2007 – check out his post here.

‘till next time!
TNP 😉

So you have a really big spreadsheet… but you only want to print a little bit of it to show a colleague?  You could print the whole worksheet and just take the page that you want and throw the rest of the paper out recycle the rest of the paper, unhealthy or there is a much more environmentally friendly, cure
and more productive way of doing it!

How to set the Print Area in Excel 2007

This is really easy.  To start, simply select the data you want to print.  Then:

1) In the Ribbon, go to the “Page Layout” tab

2) Look for the “Page Setup” group

3) Click on “Print Area”

4) Click on “Set Print Area”

Now when you go and print your worksheet, Excel 2007 will only print the section you just selected.  Very cool!  If you ever want to print the whole worksheet again, you need to clear the Print Area.  Follow the process above, but at the last step, instead of clicking “Set Print Area”, click “Clear Print Area”

‘till next time!
TNP 😉

Are you looking to get the most out of PowerPoint?  Do you know where to start?

Imagine if you had a resource where you could quickly see what was possible in PowerPoint 2007, treat and step by step instructions on how to achieve that outcome?

Our friends over at Microsoft have commissioned the development of 157 slides that do just that… show you all the different things you can do in PowerPoint 2007.

These presentations are a great resource if you want to get your hands dirty with PowerPoint.

You can find them by reading this article on the Inside Office Online blog – No more Death by PowerPoint:  Free downloads by a savvy pro sharpen your presentations.

Are you writing a training document and need to capture a screenshot, ambulance or a snapshot of part of your screen?  Maybe you want to keep a record of an image and text you found in a document or a web page?  Or maybe you just want to keep something funny you saw on the internet?  Well did you know you can quickly and easily take a screen grab with OneNote 2007.

It is really easy!

1) Open up OneNote 2007

2) Look at the toolbar along the top of the window and you will find a “Clip” button.   Click on that.

3) Using the Black Cross that appears on the screen, find simply click and drag the section of the screen that you want to capture.

4) Your screen clipping will now appear in OneNote!

How easy is that!

‘till next time!
TNP 😉

So you have been using OneNote for a while, order
and have an appreciation for what a fantastic productivity tool it is.  Well are you ready to get even more out of OneNote 2007?

Did you know that OneNote 2007 is jam packed with templates that can make your life much easier.  Now I will be the first to admit that some are there just to look pretty (like all the different coloured backgrounds you can have… “Red Chalk” anyone?), but there are plenty that have real business (and students, academic) value and should be checked out.  For example:

Academic Templates for OneNote 2007

  • Simple Lecture Notes
  • Detailed Lecture Notes
  • Lecture Notes and Study Questions
  • Math/Science Class Notes
  • History Class Notes

Business Templates for OneNote 2007

  • Project Overview
  • Simple Meeting Notes 1 (and 2)
  • Informal Meeting Notes
  • Personal Meeting Notes
  • Detailed Meeting Notes
  • Formal Meeting Notes

Planning Templates for OneNote 2007

  • Simple To Do List
  • Prioritised To Do List
  • Project To Do List

So how do you get your hands on these templates?  Lucky for you they are already loaded in OneNote 2007 for you.  To access them, simply:

1) Click “File”

2) Move your mouse over “New”

3) Click on “Page from Template…”

4) Look to the right and select the page template you want.

 

Looking for more OneNote 2007 Templates?

The fantastic thing is that you can also get more page templates for OneNote 2007 from Office Online.  So if you are after a calendar, more planning, reporting or meeting templates – even address books!, you can find them all there – simply click the link on the Templates Taskbar in OneNote 2007, or visit Office Online.

‘till next time!
TNP 😉

Is there a task you want to schedule in Project 2007 that will occur regularly?  Well did you know you can create that task so it recurs throughout your project plan?

Here is how to do it!

1) Click “Insert” in the Project 2007 menu

2) Click “Recurring Task”

3) In the “Recurring Task Information” window that appears, troche add all the details about your task – including the Task Name and the Recurrence Pattern you want

4) Click “Ok”

Easy!

‘till next time!
TNP 😉

In this weeks edition of TheNewPaperclip.com’s Office 2007 newsletter, drug
we focused on a few articles that could help you get a big productivity boost in 2009.

Here are a few to get you thinking about how you can be that 10% better in the new year!

 

Create your 2009 Calendar with Word 2007

So, malady
the new year is just a few hours away… time to crack open the calendars your relatives gave you for Christmas right!

But what if you didn’t get any?

>> read more

 

Organise your Inbox with Outlook 2007

Is your inbox overflowing like mine?  Want to know how you can you quickly focus on what you need to action?  Well here is a nifty way to do it.

In Outlook 2007, what is ed
you can organise your emails using views.  What is a view you say?  Basically think of it of a different way to look at all the emails you have.

>> read more

 

Follow up Flags and the Default Reminder in Outlook 2007

There have been dozens of comments recently on my previous post about Changing the default reminder time in Outlook 2007.  The comments are not about the default reminder time for appointments… but rather the default reminder time for follow up flags.  The concern being that it is really strange that the default is 4pm and it seems there is no easy way to change that to something more acceptable (like 8am)

>> read more

 

How to find any Office 2007 Command you Want!

Is there a feature of Office that you KNOW exists… but can’t for the life of you find it?

Maybe it was an old feature you remember from Word 2003, or Excel, or PowerPoint.  They didn’t cover it in the course that work sent you to, you can’t find it in the help file, and Google hasn’t returned any results!

Panic?  Not quite yet!

>> read more

Do you have an Office 2007 Productivity Tip?  Email office2007tips@thenewpaperclip.com and let me know – and you could share the limelight as I will share the best in the next edition of the newsletter!

’till next time!
TNP 😉

They have been closed for a while now, hospital
but today I am re-launching The New Paperclip’s Office 2007 Forums!

What does that mean?  If you have any question at all about Office 2007, whether it is Word, Excel, PowerPoint, Outlook, Access or even SharePoint Designer… you now have a place where you can look for answers.

I will be there frequently, and we will be able to draw on the collective knowledge of the community to get your question answered!

Here are the links to each of the forums:

 

 

So there you have it – the quick and easy way to get your Office 2007 question answered!  See you on the forums!

‘till next time!
TNP 😉

So are you comfortable with the basics of Office 2007, sanitary
and want to go a little deeper?  Maybe you want to build your knowledge around one particular product?  Maybe you just want something interesting to read!

If you are into Office 2007, viagra
you might not know it, pulmonologist
but The New Paperclip is not your only option (if you thought it was, I am very flattered though!).  There are plenty of quality resources out there that you can leverage to make you far more productive using Word, PowerPoint, Excel, Outlook or the rest of the suite.

Here are a few places you should look…

Number 1: Alltop’s Top Microsoft Office News – [http://microsoft-office.alltop.com/]

This is a great resource if you want to keep your finger on the pulse of everything happening with Microsoft Office.  This one page displays all the news from 30 or so of the web’s leading Microsoft Office sites, which means you can quickly get up to speed on exactly what the ‘blogosphere’ is thinking about when it comes to Office.

You can also read the latest AllTop Microsoft Office news simply by watching out for the AllTop section to the right of this article – it gets updated every hour!

Number 2: Inside Office Online – [http://blogs.msdn.com/inside_office_online/]

This blog is run by the folks who run Microsoft’s own Office help site – Office Online.  Great to get their perspective on what new and exciting things are happening in the world of Microsoft Office.

Number 3: The blogs of all the Office teams at Microsoft

There is nothing better than getting it from the horse’s mouth right!  These blogs are run by the folk who actually build the products in Office, so they are filled with interesting stories, tips, and tricks that will help you become more productive with Office 2007

 

There are literally hundreds of other resources out there that you could find, and the ones I have listed in this article would be a great place to start… well, of course after you have read all the articles on The New Paperclip!

‘till next time!
TNP 😉

Has this ever happened to you?

You morning starts off great.  You beat all the traffic, here
get into the office precisely at the time you are supposed to start, ailment and enjoy the best cup of coffee you have had in months.

You open up Outlook, and put that appointment in your calendar that you had thought of on the way into office.

But then something horrific happens.  When you go to check your email, there is a new meeting request in there – for the exact same time you just set the appointment in your calendar.  What are you to do????

…

Ok… I might be getting a little dramatic here, but this has happened to me a couple of times over the last few months – and today thanks to my friend Alistair Speirs (Australia’s premier Microsoft Office Client Technology Specialist – try Googling/Live Searching that now Al!), I have found a way to avoid this exact situation in the future.

There is a command line switch for Outlook 2007 which will start Outlook, force detection of all the new meeting requests that people sneakily invited you too overnight, and push them straight into your calendar before you get a chance to look at it.

The outcome being that you have a clear and accurate picture of how your time will be used today – before you start digging into your email.

And the best part is, the switch has a cool name… /sniff

For those that don’t know how to use switches, my advice would be to visit the Microsoft Office Online page that talks about Command-line switches for Microsoft Office Outlook 2007.

And if you want to take a look at some other switches that will make you more productive – check out the original post on Alistair’s blog.

‘till next time!
TNP 😉

Are you a sweetheart who wants to create their own valentines day card for someone special but don’t know where to start?

Well over at Office Online, refractionist
you can get Valentine’s Day card templates for Word 2007 which will give you the inspiration you need to show your other half that you really care!

And if you really want to show that you love her/him, internist
why not put together a Valentines Day PowerPoint Deck!  There are a number of Valentine’s Day PowerPoint designs you can use to knock her/him off their feet!

‘till next time lovers!
TNP 😉

So… you have spent hours collating your data in Excel 2007.  You have finally got the information where you want it – with sub-totals and all.  You collapse the outline to only show the sub-totals, pharmacist
because that is all you are interested in.  But when you try to copy those subtotals into another spreadsheet, it copies EVERY row, not just the sub-totals.

So how on Earth are you supposed to copy all those sub-totals in Excel 2007 without copying all the ‘hidden’ rows as well?

The problem is that when you select rows using the sub-total outline view, it is selecting every row, not just those sub-totals.  The way to solve this is to only select the visible cells – which means we have to use a feature of Excel called “Go To Special”.  Here is how to do it:

1) Select all your sub-totals that you want to copy

2) On the “Home” tab of the Ribbon, look for the “Editing” group – usually it is the last one, all the way over at the right hand side of the Ribbon.

3) Click on “Find & Select”

4) On the little menu that appears, click “Go To Special”

5) In the box that appears, make sure you select “Visible Cells Only” in the right hand column

6) Click OK

7) Copy using the menu (or ctrl+c) and then paste your sub-totals in your new spreadsheet

You can stop pulling your hair out now!

‘till next time!
TNP 😉

Are you new, public health
or have just upgraded to Word 2007?  Since starting The New Paperclip over two years ago, tadalafil
there have been a few questions that come up again and again that people ask – some of which I have listed below.

  1. How do I change my page orientation in Word 2007 from Portrait to Landscape or vice versa?
  2. How do I change my line spacing in Word 2007?
  3. How do I undo in Word 2007?
  4. How do I do an email merge in Word 2007?
  5. How do I add page numbers in Word 2007?
  6. How do I print in Word 2007?
  7. Where did the file menu go in Word 2007?
  8. How can I change my page layout in Word 2007?
  9. How do I superscript text in Word 2007?
  10. How do I email a document using Word 2007?

Remember that you can have more Word 2007 help, this site
tips, tricks and tutorials delivered to your inbox simply by subscribing to the Office 2007 newsletter.

Finally… if you have any more Word 2007 questions, check out The Ultimate Guide to Word 2007

‘till next time!
TNP 😉

Hi everyone!

I am very proud to announce that today The New Paperclip was listed on Alltop.

Alltop is best described as an online magazine rack that helps you keep up to date with all the top news from around the world.  The New Paperclip is now featured in the Top Microsoft Office News section!

It wouldn’t have happened without all your support, pilule
so a big thank you to everyone in the “The New Paperclip” community!

In the spirit of community, here are a few links to a few of the top articles being featured right now in the Microsoft Office section of Alltop!

‘till next time!
TNP 😉

Have you been working on a spreadsheet, sale but then suddenly realised that you need to add another column?

Well there are a couple of ways to add a column to your spreadsheet in Excel 2007.

The long way

1) Select the cell that is to the right of where you want the new column to appear

2) Look at the ribbon, see
and make sure you are on the “Home” tab

3) Look to the right, buy
and you will see the “Cells” group

4) Click on “Insert”, and then select “Insert Sheet Columns”

 

The short way

1) Right click on the top of the column (the letter) that is to the right of where you want the new column to appear

2) Click “Insert” from the menu that appears

 

If you want to add two or more columns, you can use one of the methods above, and simply use the “Redo” command to keep inserting new columns – either use the button in the top left hand corner (in the Quick Access Toolbar), or simply use the shortcut – CTRL+Y

‘till next time!
TNP 😉

Are you writing a report, approved
an assignment, nurse
or just a plain old document and need to hyphenate you paragraphs?

By default, Word 2007 has hyphenation turned off, but it is really easy to turn it on, and there are a number of options to control how the hyphenation works.

To turn on hyphenation in Word 2007 to hyphenate your document, simply:

1) Go to the “Page Layout” tab on the Ribbon

2) Look for the “Page Setup” group

3) Click on “Hyphenation”

4) Select “Automatic”

 

Now that your document is hyphenated, lets look at the settings you can change to control exactly how the hyphenation works!

5) Click on “Hyphenation” again

6) Click on “Hyphenation Options…”

 

In the box that appears, there are two key settings you can play with.  The first is the “Hyphenation zone”, and the second is “Limit consecutive hyphens to”.  Change these settings to adjust the hyphenation to meet your needs!

‘till next time!
TNP 😉

Are you lazy like me and feel that clicking your mouse to change slides in PowerPoint 2007 is not a good use of your time?

Maybe not!

… but maybe you just want a series of slides to advance automatically whilst you talk to your PowerPoint deck.  Well with PowerPoint 2007 it is easy.

1) Select the slides you want to have automatically advance

2) In the Ribbon, pathopsychology
make sure you are on the “Animations” tab

3) Look to the far right hand side, find
and make sure you check “Automatically After”

4) Beside that checkbox, visit this site
enter the number of seconds you want to the slide wait before it automatically transitions to the next.

Simple as that!  Whilst you are there, you can also change the transition – whether you want a fade, dissolve, wipe, push and cover, or stripes and bars – just choose your favourite from the transition gallery!

‘till next time!
TNP 😉

Do you need to find a phone number of one of your colleagues?  Well if you have Office Communicator 2007 you can quickly look up their digits.

1) Find the person in your contact list, approved
or using the Search feature

2) Look for the phone beside their name

3) Hover your mouse over the phone, and click on the little arrow that appears

4) You will find the phone number on the fly-out menu

 

‘till next time!
TNP 😉

Search folders are one of the great new features of Outlook 2007 that can really help you be more productive.  Essentially they are a view of your inbox based on certain criteria that you can pick yourself. 

For example, tuberculosis
maybe you want a search folder that shows you all your emails from your boss?  Or a folder that shows you all the emails you have over 200kb?

Outlook 2007 comes setup with a few default search folders, tadalafil
like “Unread Mail”.  That being said, it is really easy to set up your own.

1) Click on the little arrow beside the “New” button in the top left hand corner of your Outlook 2007 window

2) In the drop-down menu that appears, click on “Search Folder” (or just use the shortcut – CTRL+SHFT+P)

3) In the box that appears, start to select the criteria you want to use

4) Depending on what you just chose, fill in the box below – for example, if you want to show all the emails from your boss… put their email address in there

5) Click “OK”

 

Now you can keep track of your email by looking at it in different ways… and make sure you know where your boss’s emails are just in case they come asking questions!

‘till next time!
TNP 😉

Have you spent hours working on the perfect project plan, buy cialis with literally hundreds, no rx
if not thousands of tasks!  Chances are you might have mistyped a few things.

Luckily Project 2007 has the same great spell checking ability you will find in other Microsoft Office products.

To spell check your Project in Project 2007

1) Click on “Tools”

2) Click “Spelling”

or… just use the “F7” key on your keyboard!

 

‘till next time!
TNP 😉

Have you ever had a little bit too much text to fit into a cell in Excel 2007.  Maybe it is a description of a product, bronchi
a company name, for sale or simply lots of information you need to see without having to resize your columns!

Well there is an easy way to ensure you can see all that information when you need to.  You need to wrap your text!

What is wrapping text?  Wrapping text simply breaks the text into multiple lines, find
instead of one long line, and it is really easy to do!

How do you do it?

1) Select the cell (or cells) in which you want to wrap the text

2) On the “Home” tab in the Ribbon, look for the “Alignment” group

3) Click on “Wrap Text”

‘till next time!
TNP 😉

Don’t you hate how you put lots of effort into a Word 2007 document, more about
and then you see one of your colleagues play around with the formatting, approved
or accidentally delete an important section.

Or maybe you want to force users of your document to only edit certain parts – for example if you have built a form that you want people to fill in.

Well in Word 2007 there is a great feature which can literally protect the important parts of your document, and restrict them from being changed, edited or deleted.  Funnily enough, it is called “Protect Document”

So how do you protect a Word 2007 document?

1) Create your document

2) Make sure you can see the “Developer” tab in the Ribbon.  If you can, move to step three!  If not, you need to click on the “Office Orb” in the top left hand corner, then click on “Word Options”, and finally whilst in the “Popular” section, make sure you check “Show Developer tab in the Ribbon”

3) Click on the “Developer” tab in the Ribbon

4) Look for the “Protect” group, and click on “Protect Document”

5) Click on “Restrict Formatting and Editing”

6) Look at the right hand side.  You will now see a task pane which will talk you through all the different formatting and editing restrictions you can put in place.  Select your favourite settings, and when you are ready…

7) Click on “Yes, Start Enforcing Protection”

 

Now if your employer has gone to the lengths of implementing an Information Rights Management system, there are a few other extra restrictions you can put in place, which you will find when you click on the “Protect Document” button in the Ribbon.  They are out of the scope of this article and I am sure I will write about them in the future as more and more organisations implement IRM.

So there you have it – now you can sleep at night knowing that no one is messing with your document!

‘till next time!
TNP 😉

Are you keeping your meeting minutes in OneNote 2007?  Well it would be a great idea to put all the details of the meeting at the top of your OneNote 2007 page right?

Well you can stop opening up Outlook, capsule
double clicking on the meeting, see copying the details, eczema
opening up OneNote, finding the right Notebook and the right page… and then paste (what a relief!)

So how can you save all that pain?

1) Make sure you have Outlook 2007 open!

2) Open up OneNote 2007 and find the page you want to work on

3) Click on the “Insert Menu”

4) Click on “Insert Outlook Meeting Details”

5) Select the Meeting you want to insert

6) Click “Insert Details”

 

This inserts a great summary of the meeting into your OneNote 2007 Notebook, including the name of the meeting, the Date and Location, the Attendees, and any of the details you included in the original meeting request.

What a great time saver!

‘till next time!
TNP 😉

Do you want a little extra space before a paragraph?  Or maybe you want a big break after one?  Well lucky for you you can change the spacing before and after each of your paragraphs in Word 2007.  And the best part is that you can be very granular in how much space you want there to be!

Here is how:

1) Select the paragraph or paragraphs you want to change the paragraph spacing of

2) In the “Ribbon”, ophthalmologist
make sure you are on the “Page Layout” tab

3) Look for the “Paragraph” group

4) Simply enter how much space you want before, or after your paragraph.  You can use “pt” points (just like your font size), or you can use cm, mm, inches.

Now you can get your paragraphs to sit exactly where you want them to!

‘till next time!
TNP 😉

So you have created your PowerPoint masterpiece!  But now you want to make sure a couple of the slides you put in don’t show up when you do your presentation.  Or maybe you have a few slides that are “work in progress”?  Either way there is a quick and easy way to make sure those slides do not show up on the big screen!

You can hide one, capsule
two, Hemophilia
three, otolaryngologist
four, five, ten, twenty, in fact as many slides as you want!  Here is how

1) Select the slides you want to hide

2) Right click on the slides you have selected, and click “Hide Slide”

Simple as that!

 

There is another way using the “Ribbon” if you prefer to do it that way

1) Select the slides you want to hide

2) Make sure you are on the “Slide Show” tab in the Ribbon

3) Look for the “Set Up” group

4) Click on the “Hide Slide” button

There you go!

 

But now you want to make your slides appear again?  Just do exactly the same!  Select the hidden slides you want to unhide, then click “Hide Slide” again!

‘till next time!
TNP 😉

Do you spend hours making your cells in Excel look pretty?  Well maybe not pretty, health but do you use colors, healing font sizes, infertility
borders etc etc to make certain cells in your spreadsheet stick out?

Well instead of spending all your time trying to be one of those creative folk in Marketing, you can focus on doing what you do best… driving those formulas!

All you need to do is use Cell Styles in Excel 2007, Excel 2010 and Excel 2013!

1) Select the cell you want to highlight!

2) Make sure you are on the “Home” tab in the “Ribbon”

3) Look for the “Styles” Group

4) Click on “Cell Styles”

5) Select your favorite cell style!

It is as simple as that!

‘till next time!
TNP 😉

So you have typed all your data into Excel.  But your numbers don’t have those commas that you had on paper?  How do you add commas, capsule
or thousands separators to your numbers in Excel 2007?

1) Select the cells you want to have the commas (or thousands separators)

2) Make sure you are on the “Home” tab in the “Ribbon”

3) Look for the “Number” group

4) Click on the button that looks like a comma!

 

‘till next time!
TNP 😉

Have you or a creative genius close to you built an unreal shockwave/flash animation and you want to show the world?

Did you know that you can show off that animation using PowerPoint 2007?  Bet you didn’t.  That being said it isn’t the simplest of things you can do – but it does work.  Here is the step by step guide to doing it!

1) Open PowerPoint 2007 (obvious right!)

2) Make sure you can see the “Developer” tab in the “Ribbon”.  If you can’t, more about
click on the Office menu (the circle button in the top left hand corner), visit this
then click on “PowerPoint Options”, and make sure that you check the “Show Developer tab in the Ribbon” box!

3) Go to the slide you want the .swf file to appear

4) Click on the “Developer” tab in the Ribbon

5) Look for the “More Controls” button in the controls group.  It is the one with a spanner and a hammer with three dots underneath it.  Once you find it – click on it

6) The “More Controls” box will appear.  Scroll down until you find “Shockwave Flash Object”.  Click on that, then click “OK”

7) You will notice your cursor is now a cross, and no longer an arrow.  That means you can now draw where you want your Shockwave/Flash file to appear on your slide.  Simply draw with your mouse, and use the adjustment handles on the box to make sure it is just the right size and position on your slide.  When you are done you should see a wireframe box with a big “X” through the middle of it

8) Now we want to link your .swf file into your PowerPoint 2007 presentation.  Click on the box you just drew, then right click, and select “Properties”

9) In the properties box that appears, look for the “Movie” property, and then add the location of your .swf file (for example c: emp est.swf)

10) Quickly run your presentation and watch in awe as your shockwave file hits the big screen in your PowerPoint 2007 presentation

 

So how did you go?  Sure it is a little complicated to get there, but boy does it look good once you have that file playing through PowerPoint.

Just a word of warning though – this only LINKS to the .swf file, so if you email or share the presentation with others, chances are the link will break and you will need to go through the above process again to re-link the PowerPoint deck to the .swf

That being said… it is well worth the effort!

‘till next time!
TNP 😉

So you have upgraded to Word 2007, nurse
but none of your friends, this
colleagues, this
co-workers, family, pets, neighbours, local government officials or industry tycoons have upgraded yet!  

And even worse still, they are all too lazy to download the Office Compatibility pack!  Can you believe it!

So what are you to do?  Well if you are one of the many people out there in this situation, about all you can do is save your Word 2007 documents in the old Word 97-2003 .doc format.  Only problem is every time you go to save, you need to use a few extra mouse clicks to make it happen.  If only you could set Word 2007 to default to save as a .doc file? 

Well guess what – you can!  Here is how:

1) Open up Word 2007

2) Click on the Office Menu (the circle button in the top left hand corner of Word 2007)

3) Click on “Word Options”

4) Click on the “Save” button in the left hand column

5) Look at the very first option on that screen – it lets you select the default save format.  It will be currently set to “Word Document (*.docx)”.  You want to change it to “Word 97-2003 Document (*.doc)” using the drop down menu.

6) Click “OK”

 

There you have it!  Now Word 2007 will automatically default to save your documents in the old Word 2003 format.  And more importantly, all your friends, colleagues, workmates etc will now want to talk to you again!

‘till next time!
TNP 😉

Are you an active user of Groove 2007, anabolics
and are constantly bombarded with alerts telling you manner of things have changed!  Well there is an easy way to stop the insanity, the annoyance, and be more productive.  All you need to do is “Suppress” the alerts:

1) Look at the Groove 2007 Launchbar

2) In the “Common Tasks” section, simply click on “Suppress Alerts”

 

If you get bored and want your alerts back, simply go back to the Launchbar, and click “Show Alerts”

‘till next time!
TNP 😉

Do you love using copy and paste in Word 2007?  Well if you do, noun
you might know that your clipboard can keep up to the last 24 things you have copied, decease
just in case you want to use them again.

But how do you see what is still on your clipboard, click
and more importantly, how do you use those “clips” again?

1) Make sure you are on the “Home” tab in the Ribbon

2) Look for the “Clipboard” group – it should be the one on the left hand side

3) Click on the little square that looks like it has an arrow pointing out of it, in the bottom right hand corner of the “Clipboard” group

4) A box showing everything in the clipboard will appear

 

Now all you need to do if you want to use something on the clipboard is simply click on it in that clipboard box!  How easy is that!

And if you know you wont use something in the clipboard again, you can delete it to make room for other things.  Simply right click on the clip you want to get rid of, and click “Delete”

‘till next time!
TNP 😉

Are you a hardcore spreadsheet king?  The number cruncher?  On the Accounting A-team?

Then chances are… your spelling is… well… not very good at all!

Luckily Excel 2007, misbirth
Excel 2010 and Excel 2013 all have a spell checking feature that will stop people from noticing your spelling mistakes!

1) Click on the “Review” tab in the Ribbon

2) Click on “Spelling”

or alternatively just use the “F7” keyboard shortcut!

‘till next time!
TNP 😉

Are you a traditionalist who hates Graphical Interfaces.  Do you love WordPerfect classic mode, pharmacy
or run Vim at home, diabetes and Pregnancy
but have to use Word 2007 in the office?

Or do you just want to focus on writing, and none of that formatting stuff that an editor can deal with for you?

Well you might be surprised to know that you can very quickly set up Word 2007 to get rid of the Ribbon, get rid of the status bar, and change the colours to a classic monochrome green with a black background!

Bet you didn’t know that!

Well our friends over at the Microsoft Office Word Team Blog have described exactly how to set up Word 2007 in a quasi-classic mode!  You can read more about it in their post called Word Throwback “Just Write” Edition… which was coincidentally inspired by one of my favourite authors and bloggers, Tim Ferriss.

How cool is that!  Takes me back to 1989!

‘till next time!
TNP 😉

Are you building a gem of a spreadsheet, hospital
but feel that it would look much better if it didn’t have those lines in between all the cells?

Well those lines are called “Gridlines” and they are really easy to turn on and off

To hide gridlines in Excel 2007, buy
Excel 2010 or Excel 2013:

  • Make sure you are on the “View” tab in the Ribbon
  • Look for the “Show/Hide” group
  • Click on “Gridlines” checkbox, which will make the tick (and the gridlines) disappear

To show gridlines in Excel 2007, Excel 2010 or Excel 2013:

  • Do the same as above, but just make sure that you check the checkbox!

Simple as that!

‘till next time!
TNP 😉

Do you HATE Tahoma?  Would you prefer something that suits your style?  Like a classy Georgia?  Or a disturbed Comic Sans MS?

Well it is really simple to change the default font in Office Communicator 2007.

1) Click on the big “Status Indicator” in the top left hand corner of your Office Communicator 2007 window

2) Click on “Options”

3) Select the “General” tab in the options box that appears

4) In the “Instance message settings section, viagra 60mg
click on “Change Font…”

5) Select your favourite font

6) Click OK twice to close all the dialog boxes

There you go… now your instant message conversations in Office Communicator 2007 will match your personal style… or as the marketing gurus say… your personal “brand”.

‘till next time!
TNP 😉

For all those Visio lovers out there, find then you should already know about the Microsoft Visio Toolbox.  If not, you seriously can’t call yourself a Visio lover!

The Visio Toolbox is a collection of articles, case studies, and most importantly add-ins for Visio 2007.

So if you are looking for justification for your boss to upgrade to Visio 2007, articles on interesting topics such as “Silverlight and Visio”, or add-ins such as the Rack Server Virtualization Add-In, the Disk Space Monitoring Add-in, or the Microsoft Exchange Server 2007 Visio Add-in… then you need to check out the Microsoft Visio Toolbox!

‘till next time!
TNP 😉

Has this ever happened to you?  You start working on your masterpiece in Word 2007, dosage
and then you send the document out to a number of people for their feedback.

They all add their two cents (some add twenty!) and then email the document back to you.

But now you are stuck in a dilemma… how do you quickly merge all those changes together into one document, viagra approved
without having to read each line and try to understand what they changed.

Well there is a great feature in Word 2007 called “Combine”.  You can use it to simply combine to documents, price
and see all the differences between the two documents.  You can track what has been inserted, what has been deleted, what has been moved, any formatting changes, and see any comments they made.

But that isn’t the best part.  It also creates a new combined document without losing the original and revised document.

So how do you do it?

1) Make sure you are on the “Review” tab in the Ribbon

2) Look for the “Compare” group

3) Click on the little arrow below the “Compare” button

4) Click “Combine”

5) Select your “Original Document” and your “Revised Document”

6) Click OK

7) Check out your brand new combined Word 2007 document!

 

How easy is that!

‘till next time!
TNP 😉

Did you know that you can add a footer to each and every slide in your PowerPoint 2007 deck?  It is easier than you think.

There are three areas at the bottom of each slide that the default master slide (think of it is the master layout for your PowerPoint slides) sets aside so you can add footer information to each of your slides.  Information like, orthopedist
the date, mind
the slide number, and the title of your presentation

To add a footer to your PowerPoint presentation, simply:

1) Make sure you are on the “Insert” tab in the Ribbon

2) Look for the “Text” group

3) Click on “Header & Footer”

4) In the Header and Footer box that appears, select what you want to include on the slide. 

5) Click “Apply”, to apply to the current, single slide, or click “Apply to All” to apply to every slide in your presentation

There you have it – PowerPoint footers the easy way!

‘till next time!
TNP 😉

We all know how handy track changes is in Word 2007… but did you know you can track changes in Excel 2007 as well?

I bet you didn’t!

It is just as easy to use as in Word… here is how!

1) Make sure you are on the “Review” tab on the Ribbon in Excel 2007, viagra Excel 2010 or Excel 2013

2) Look for the “Changes” group (should be the one on the far right hand side)

3) Click on “Track Changes”

4) Click on “Highlight Changes”

5) Check “Track changes while editing.  This also shares your workbook.”

6) Select what you want highlighted

7) Click OK

 

Once you have plenty of changes highlighted, click
just go back to the “Track Changes” button and click “Accept/Reject Changes”

Now you can really keep track of things in Excel 2007!

‘till next time!
TNP 😉
We all know how handy track changes is in Word 2007… but did you know you can track changes in Excel 2007 as well?

I bet you didn’t!

It is just as easy to use as in Word… here is how!

1) Make sure you are on the “Review” tab on the Ribbon in Excel 2007, sale
Excel 2010 or Excel 2013

2) Look for the “Changes” group (should be the one on the far right hand side)

3) Click on “Track Changes”

4) Click on “Highlight Changes”

5) Check “Track changes while editing.  This also shares your workbook.”

6) Select what you want highlighted

7) Click OK

 

Once you have plenty of changes highlighted, implant
just go back to the “Track Changes” button and click “Accept/Reject Changes”

Now you can really keep track of things in Excel 2007!

‘till next time!
TNP 😉

I thought I would spend some time today checking out some of the other Office 2007 help/tutorial sites out there.  There are quit a few good ones, more about
and in the interest of helping you get the most out of your Word 2007 experience, ampoule
I thought I will publish a list of my favorite ones!

Now of course, you will find the best Word 2007 tutorials (if I do say so myself) here at TheNewPaperclip.com… but if you want a bit of variety… check out a few of these guys!

Microsoft Office Online – Word 2007 Courses (Microsoft.com)

There are 27 courses here, each ranging from 20-50 minutes on a wide range of Word 2007 topics.  And this is straight from the horses mouth at Microsoft!

Microsoft Word 2007 Tutorial – Free & Online (BayconGroup.com)

Full of practical exercises, this beginners tutorial is broken into five lessons so you can learn at your own pace!

Microsoft Word 2007 In Pictures (InPics.net)

This is a great visual tutorial that explains exactly how to get up to speed with the basics in Word 2007 – highly recommended!

Microsoft Word 2007 Tutorials (Word07.com)

Fairly comprehensive list of topics covering most of what you would want to know about Word 2007.

So there you have it – a quick selection of some of the best Word 2007 tutorials out there. 

And remember, if you want Word 2007 tips delivered to your inbox regularly, make sure you subscribe to the Office 2007 newsletter!

‘till next time!
TNP 😉

Hey do you remember how awfully slow searching for emails was in old versions of Outlook? 

Well thank you to the folk at Microsoft who fixed this up and gave us a far superior search feature!  But are you getting the most out of Outlook 2007 search?

Obviously you can do a standard basic search for keywords in your emails, healing and that works quite well.  But did you know you can get quite granular with your search and find the email you are looking for much quicker?

For example, it is quite simple to search for emails that are from your boss that had the subject “Payrise” in them – and get the results very quickly without having to scroll through dozens if not hundreds of results.

So with that in mind, I thought I would run through some of the different search criteria you can use to get the most out of search in Outlook 2007.  I can’t go through every single possible search query, but you will get the idea.  Just remember that you can combine any of the searches below, and include keywords at the end to really target the email you are after.

Search for emails from an individual

Simply type “from:insert name or email address here” and that will return all the emails from that person.

For example – from:bill, or from:bill@abc.com, or from:"Bill Smith"

Search for emails sent to an individual

Simply type “to:insert name or email address here” and that will return all the emails sent to that person

For example – to:bill, or to:bill@abc.com, or to:"Bill Smith"

Search for emails received in the last x number of days

Simply type “received:timeframe" and that will return all the emails in that particular timeframe

For example – received:yesterday, or received:last week, or received:this year

Search for emails with a particular subject line

Simply type “subject:subject line” and that will return all the emails with include that subject line

For example – subject:payrise, or subject:(leave application), or subject:(lunch on thursday)

Search for emails with particular words in the body

Simply type “body:keyword” and that will return all the emails that include that keyword in the body of the email

For example – body:payrise

 

There are plenty of other search criteria you can use… here is a list:

  • If the email has been read
  • If the email has an attachment
  • Who was BCC’d on the email
  • Who was CC’d on the email
  • What categories the email was placed in
  • The due date for any follow up on the email
  • The importance of the email
  • The flag status of the email
  • What folder the email is in
  • What size the email is
  • When the email was last modified
  • What sensitivity level the email has
  • When it was sent
  • When the start date of the email follow up is

 

So there you have it, a quick introduction to the possibilities with Outlook 2007 search.  Now you can be confident that you will always be able to find emails when you need them!

‘till next time!
TNP 😉

Did you ever notice that when you show your PowerPoint 2007 deck that it always shows it as a full screen?

Have you ever wondered if it was possible to show a PowerPoint presentation in a window that you can resize to meet the needs of your presentation?  For example, public health
you might want to demonstrate a product, and have your presentation on the screen at the same time!

Well there is a well hidden command in PowerPoint 2007 which means you can show your deck in a window!  Here is how to do it:

1) Beside the quick access toolbar (in the top left hand corner of the screen – it is the one what has the save, and undo buttons) you will see a little arrow that points down.  Click on that

2) From the menu that appears, click “More Commands…”

3) In the “Choose commands from:” dropdown box, select “All Commands”

4) You will see literally hundreds of commands listed.  Luckily they are all in alphabetical order!  Scroll down until you find one that says “Slide Show in a Window”.  Click on that.

5) Click on the “Add > >” button to add that command to your quick access toolbar

6) Click “OK”

 

You will notice that there is a brand new button in your quick access toolbar in PowerPoint 2007.  It looks like a presentation screen, with a window in front of it.

Simply click on that button, and your presentation is now delivered through a window instead of full screen!

How easy is that!

‘till next time!
TNP 😉

If you are anything like me, condom
your handwriting is very very bad!  In fact, if you are really like me you need all the help you can get to ensure that your handwriting is legible!

Well if you are using your pen or stylus in OneNote 2007 to take notes, there is an option to help you at least write straight lines!  They are called Rule Lines, and are really easy to add to pages in your OneNote 2007 Notebooks.  Here is how…

1) Open up your notebook, and go to the page you want to add Rule Lines to

2) Click on “Format” in the menu

3) Click on “Rule Lines”

4) Select your preferred rule line option

 

There are a number of different line rules you can use to ensure you can get the most out of your OneNote 2007 notebook.  They are:

  • Narrow Ruled
  • College Ruled
  • Standard Ruled
  • Wide Ruled
  • Small Grid
  • Medium Grid
  • Large Grid
  • Very Large Grid

That’s right – you might have noticed that there is also a grid rule you can use, just like that graphing paper we had to use back in school!  Ahh the memories!

‘till next time!
TNP 😉

Recently I have been rummaging through the blogs over at MSDN and I just stumbled across what has to be one of the best Excel 2007 posts of the year!

“Microsoft Excel and Twitter via Smart Tags in a VS 2008 Solution”

Basically, symptoms
John Durant (a Microsoftie) has built some code which enables him to use Smart Tags to tweet the contents of a cell with only a couple of clicks.

How cool is that!  If you are interested in extending the functionality of Excel 2007, view
make sure you read more in John’s post here.

And if you are on Twitter, there
why not follow @thenewpaperclip for regular Office 2007 hints, tips, tricks and tutorials.

(and if you are really bored, you could follow the guy who is behind The New Paperclip – @paulwoods)

‘till next time!
TNP 🙂

Don’t you hate when you print your spreadsheet, viagra 60mg
and one or two columns end up going over onto a second page?  It happens to me ALL THE TIME!

But there is a way to save you from stressing, clinic
and save the environment at the same time 🙂

There is a page setup option in Excel 2007, pilule
Excel 2010 or Excel 2013 which you can use to fit your spreadsheet onto a single page (or onto a particular number of pages that you set!)

Here is how:

1) Click on the “Page Layout” tab in the Ribbon

2) Look for the “Page Setup” group, and click on the little square with the arrow pointing out of it in the bottom right hand corner

3) In the “Page Setup” box that appears, look in the “Scaling” section, and select “Fit to:”

4) By default, it will be set to one page wide by one page tall.  Select how many pages wide or tall you want your spreadsheet to be printed as.

5) Click “Print Preview” if you want to take a look at what the scaled or up version of your spreadsheet will look like, and if you are happy with it – click “Print”!

6) Click “OK” to close the Page Setup box

 

‘till next time!
TNP 😉
Don’t you hate when you print your spreadsheet, steroids
and one or two columns end up going over onto a second page?  It happens to me ALL THE TIME!

But there is a way to save you from stressing, unhealthy and save the environment at the same time 🙂

There is a page setup option in Excel 2007, sales
Excel 2010 or Excel 2013 which you can use to fit your spreadsheet onto a single page (or onto a particular number of pages that you set!)

Here is how:

1) Click on the “Page Layout” tab in the Ribbon

2) Look for the “Page Setup” group, and click on the little square with the arrow pointing out of it in the bottom right hand corner

3) In the “Page Setup” box that appears, look in the “Scaling” section, and select “Fit to:”

4) By default, it will be set to one page wide by one page tall.  Select how many pages wide or tall you want your spreadsheet to be printed as.

5) Click “Print Preview” if you want to take a look at what the scaled or up version of your spreadsheet will look like, and if you are happy with it – click “Print”!

6) Click “OK” to close the Page Setup box

 

‘till next time!
TNP 😉

Are you lazy like me and hate typing dates?  Well did you know you can add one of those cool calendar style date pickers to your Word 2007 document?

It is pretty easy:

1) Make sure you can see the “Developer” tab in the Ribbon.  If you can’t, this web
click on the Office menu (you know… the old file menu) in the top left hand corner of Word 2007, order
then click on “Word Options”.  Then simply check the third checkbox “Show Developer tab in the Ribbon”

2) Click on the “Developer” tab in the Ribbon

3) Look for the “Controls Group”

4) Click on the icon that looks like a tiny calendar (should be the second icon on the second row)

5) Click on the control that now has been added to your document, and select your favourite date!

‘till next time!
TNP 😉

Page up and page down are great tools to quickly move through your Word 2007 document.  But they are not that precise.  Wouldn’t it be good if you could browse by things that matter in your document – like all the headings, medicine
or the tables, or the graphics?

Well you can!

In fact you can browse by all of the following:

  • Fields
  • Endnotes
  • Footnotes
  • Edits
  • Headings
  • Comments
  • Sections
  • Graphics
  • Tables
  • and of course, the default – Pages

… simply by using CTRL + PgUP (Page Up), and CTRL + PgDn (Page Down) – or the up and down arrows in the bottom right hand corner of your Word 2007 window

So how do you set which thing you want to browse by?  There are two ways:

1) Click on the “dot” in the bottom right hand corner of your Word 2007 window (the dot in between the two up and down arrows) – and then select what you want to browse by

or…

2) Use the shortcut “ALT + CTRL + HOME” and then select your preference

So for example, say you select “Browse by Heading”, every time you press CTRL + PgDn, the cursor will move to the next heading.  Likewise if you selected “Browse by Table”, every time you press CTRL + PgUp, the cursor will move to the previous table.

This can be a very powerful tool to use, especially if you are editing or reviewing your document!

‘till next time!
TNP 😉

Are the normal line spacing (or “Leading”) options in Word 2007 just not enough?  Not very many people know it, more about
but you can have some very fine grained control over the space between your lines.

In fact, pharmacy
you can say how many “Pts” space there is – for example, tadalafil
12pts, or you can get really precise and give a spacing in cm, mm, or inches.

Here is how to do it!

1) Select the text you want to change the leading/line spacing of

2) Make sure you are on the “Home” tab in the Ribbon

3) Look for the “Paragraph” group, and click on the little square with an arrow pointing out of it in the bottom right hand corner of that group

4) Look down the box that appears until you get to the “Spacing” options.  In the right hand column you will see a “Line Spacing:” drop down box.  Select “Exactly”

5) Beside that dropdown box, there is a dropdown box called “At:”.  Type in your desired line spacing or leading in pts, cm, mm, or "

6) Click “OK”

 

Now you have precise control over exactly how far apart your lines appear in Word 2007!  How good is that!

‘till next time!
TNP 😉

If you have been around the block a few times with Word 2007, pfizer
you will be more than familiar with codes.  You know… amongst other things that backwards “P” that you see at the end of the paragraph.

Well did you know you can have the same codes appear in your Publisher 2007 document as well?

It is really easy to turn on and off:

1) Look for the “backwards P” icon in the menu, and click that!

or you can just…

2) Press “CTRL + SHFT + Y”

Now you have even more control over your Publisher 2007 design!

‘till next time!
TNP 😉

Office 2007 Forum – get your Office 2007 question answered!

Posted by

Christian Gude over at the ITExperience.NET blog has put together a great list of five tips you can use to maximise your performance whilst using Microsoft Word 2007:

1) Add frequently used command icons to your Quick Launch Toolbar
2) Adjust the spacing after a line
3) Customise the shortcut keys
4) Increase AutoRecover interval
5) Disable AutoCorrect options

To learn more about how to increase your performance with Word 2007 – check out his post here.

‘till next time!
TNP 😉

Christian Gude over at the ITExperience.NET blog has put together a great list of five tips you can use to maximise your performance whilst using Microsoft Word 2007:

1) Add frequently used command icons to your Quick Launch Toolbar
2) Adjust the spacing after a line
3) Customise the shortcut keys
4) Increase AutoRecover interval
5) Disable AutoCorrect options

To learn more about how to increase your performance with Word 2007 – check out his post here.

‘till next time!
TNP 😉

So you have a really big spreadsheet… but you only want to print a little bit of it to show a colleague?  You could print the whole worksheet and just take the page that you want and throw the rest of the paper out recycle the rest of the paper, unhealthy or there is a much more environmentally friendly, cure
and more productive way of doing it!

How to set the Print Area in Excel 2007

This is really easy.  To start, simply select the data you want to print.  Then:

1) In the Ribbon, go to the “Page Layout” tab

2) Look for the “Page Setup” group

3) Click on “Print Area”

4) Click on “Set Print Area”

Now when you go and print your worksheet, Excel 2007 will only print the section you just selected.  Very cool!  If you ever want to print the whole worksheet again, you need to clear the Print Area.  Follow the process above, but at the last step, instead of clicking “Set Print Area”, click “Clear Print Area”

‘till next time!
TNP 😉

Christian Gude over at the ITExperience.NET blog has put together a great list of five tips you can use to maximise your performance whilst using Microsoft Word 2007:

1) Add frequently used command icons to your Quick Launch Toolbar
2) Adjust the spacing after a line
3) Customise the shortcut keys
4) Increase AutoRecover interval
5) Disable AutoCorrect options

To learn more about how to increase your performance with Word 2007 – check out his post here.

‘till next time!
TNP 😉

So you have a really big spreadsheet… but you only want to print a little bit of it to show a colleague?  You could print the whole worksheet and just take the page that you want and throw the rest of the paper out recycle the rest of the paper, unhealthy or there is a much more environmentally friendly, cure
and more productive way of doing it!

How to set the Print Area in Excel 2007

This is really easy.  To start, simply select the data you want to print.  Then:

1) In the Ribbon, go to the “Page Layout” tab

2) Look for the “Page Setup” group

3) Click on “Print Area”

4) Click on “Set Print Area”

Now when you go and print your worksheet, Excel 2007 will only print the section you just selected.  Very cool!  If you ever want to print the whole worksheet again, you need to clear the Print Area.  Follow the process above, but at the last step, instead of clicking “Set Print Area”, click “Clear Print Area”

‘till next time!
TNP 😉

Are you looking to get the most out of PowerPoint?  Do you know where to start?

Imagine if you had a resource where you could quickly see what was possible in PowerPoint 2007, treat and step by step instructions on how to achieve that outcome?

Our friends over at Microsoft have commissioned the development of 157 slides that do just that… show you all the different things you can do in PowerPoint 2007.

These presentations are a great resource if you want to get your hands dirty with PowerPoint.

You can find them by reading this article on the Inside Office Online blog – No more Death by PowerPoint:  Free downloads by a savvy pro sharpen your presentations.

Christian Gude over at the ITExperience.NET blog has put together a great list of five tips you can use to maximise your performance whilst using Microsoft Word 2007:

1) Add frequently used command icons to your Quick Launch Toolbar
2) Adjust the spacing after a line
3) Customise the shortcut keys
4) Increase AutoRecover interval
5) Disable AutoCorrect options

To learn more about how to increase your performance with Word 2007 – check out his post here.

‘till next time!
TNP 😉

So you have a really big spreadsheet… but you only want to print a little bit of it to show a colleague?  You could print the whole worksheet and just take the page that you want and throw the rest of the paper out recycle the rest of the paper, unhealthy or there is a much more environmentally friendly, cure
and more productive way of doing it!

How to set the Print Area in Excel 2007

This is really easy.  To start, simply select the data you want to print.  Then:

1) In the Ribbon, go to the “Page Layout” tab

2) Look for the “Page Setup” group

3) Click on “Print Area”

4) Click on “Set Print Area”

Now when you go and print your worksheet, Excel 2007 will only print the section you just selected.  Very cool!  If you ever want to print the whole worksheet again, you need to clear the Print Area.  Follow the process above, but at the last step, instead of clicking “Set Print Area”, click “Clear Print Area”

‘till next time!
TNP 😉

Are you looking to get the most out of PowerPoint?  Do you know where to start?

Imagine if you had a resource where you could quickly see what was possible in PowerPoint 2007, treat and step by step instructions on how to achieve that outcome?

Our friends over at Microsoft have commissioned the development of 157 slides that do just that… show you all the different things you can do in PowerPoint 2007.

These presentations are a great resource if you want to get your hands dirty with PowerPoint.

You can find them by reading this article on the Inside Office Online blog – No more Death by PowerPoint:  Free downloads by a savvy pro sharpen your presentations.

Are you writing a training document and need to capture a screenshot, ambulance or a snapshot of part of your screen?  Maybe you want to keep a record of an image and text you found in a document or a web page?  Or maybe you just want to keep something funny you saw on the internet?  Well did you know you can quickly and easily take a screen grab with OneNote 2007.

It is really easy!

1) Open up OneNote 2007

2) Look at the toolbar along the top of the window and you will find a “Clip” button.   Click on that.

3) Using the Black Cross that appears on the screen, find simply click and drag the section of the screen that you want to capture.

4) Your screen clipping will now appear in OneNote!

How easy is that!

‘till next time!
TNP 😉

Christian Gude over at the ITExperience.NET blog has put together a great list of five tips you can use to maximise your performance whilst using Microsoft Word 2007:

1) Add frequently used command icons to your Quick Launch Toolbar
2) Adjust the spacing after a line
3) Customise the shortcut keys
4) Increase AutoRecover interval
5) Disable AutoCorrect options

To learn more about how to increase your performance with Word 2007 – check out his post here.

‘till next time!
TNP 😉

So you have a really big spreadsheet… but you only want to print a little bit of it to show a colleague?  You could print the whole worksheet and just take the page that you want and throw the rest of the paper out recycle the rest of the paper, unhealthy or there is a much more environmentally friendly, cure
and more productive way of doing it!

How to set the Print Area in Excel 2007

This is really easy.  To start, simply select the data you want to print.  Then:

1) In the Ribbon, go to the “Page Layout” tab

2) Look for the “Page Setup” group

3) Click on “Print Area”

4) Click on “Set Print Area”

Now when you go and print your worksheet, Excel 2007 will only print the section you just selected.  Very cool!  If you ever want to print the whole worksheet again, you need to clear the Print Area.  Follow the process above, but at the last step, instead of clicking “Set Print Area”, click “Clear Print Area”

‘till next time!
TNP 😉

Are you looking to get the most out of PowerPoint?  Do you know where to start?

Imagine if you had a resource where you could quickly see what was possible in PowerPoint 2007, treat and step by step instructions on how to achieve that outcome?

Our friends over at Microsoft have commissioned the development of 157 slides that do just that… show you all the different things you can do in PowerPoint 2007.

These presentations are a great resource if you want to get your hands dirty with PowerPoint.

You can find them by reading this article on the Inside Office Online blog – No more Death by PowerPoint:  Free downloads by a savvy pro sharpen your presentations.

Are you writing a training document and need to capture a screenshot, ambulance or a snapshot of part of your screen?  Maybe you want to keep a record of an image and text you found in a document or a web page?  Or maybe you just want to keep something funny you saw on the internet?  Well did you know you can quickly and easily take a screen grab with OneNote 2007.

It is really easy!

1) Open up OneNote 2007

2) Look at the toolbar along the top of the window and you will find a “Clip” button.   Click on that.

3) Using the Black Cross that appears on the screen, find simply click and drag the section of the screen that you want to capture.

4) Your screen clipping will now appear in OneNote!

How easy is that!

‘till next time!
TNP 😉

So you have been using OneNote for a while, order
and have an appreciation for what a fantastic productivity tool it is.  Well are you ready to get even more out of OneNote 2007?

Did you know that OneNote 2007 is jam packed with templates that can make your life much easier.  Now I will be the first to admit that some are there just to look pretty (like all the different coloured backgrounds you can have… “Red Chalk” anyone?), but there are plenty that have real business (and students, academic) value and should be checked out.  For example:

Academic Templates for OneNote 2007

  • Simple Lecture Notes
  • Detailed Lecture Notes
  • Lecture Notes and Study Questions
  • Math/Science Class Notes
  • History Class Notes

Business Templates for OneNote 2007

  • Project Overview
  • Simple Meeting Notes 1 (and 2)
  • Informal Meeting Notes
  • Personal Meeting Notes
  • Detailed Meeting Notes
  • Formal Meeting Notes

Planning Templates for OneNote 2007

  • Simple To Do List
  • Prioritised To Do List
  • Project To Do List

So how do you get your hands on these templates?  Lucky for you they are already loaded in OneNote 2007 for you.  To access them, simply:

1) Click “File”

2) Move your mouse over “New”

3) Click on “Page from Template…”

4) Look to the right and select the page template you want.

 

Looking for more OneNote 2007 Templates?

The fantastic thing is that you can also get more page templates for OneNote 2007 from Office Online.  So if you are after a calendar, more planning, reporting or meeting templates – even address books!, you can find them all there – simply click the link on the Templates Taskbar in OneNote 2007, or visit Office Online.

‘till next time!
TNP 😉

Christian Gude over at the ITExperience.NET blog has put together a great list of five tips you can use to maximise your performance whilst using Microsoft Word 2007:

1) Add frequently used command icons to your Quick Launch Toolbar
2) Adjust the spacing after a line
3) Customise the shortcut keys
4) Increase AutoRecover interval
5) Disable AutoCorrect options

To learn more about how to increase your performance with Word 2007 – check out his post here.

‘till next time!
TNP 😉

So you have a really big spreadsheet… but you only want to print a little bit of it to show a colleague?  You could print the whole worksheet and just take the page that you want and throw the rest of the paper out recycle the rest of the paper, unhealthy or there is a much more environmentally friendly, cure
and more productive way of doing it!

How to set the Print Area in Excel 2007

This is really easy.  To start, simply select the data you want to print.  Then:

1) In the Ribbon, go to the “Page Layout” tab

2) Look for the “Page Setup” group

3) Click on “Print Area”

4) Click on “Set Print Area”

Now when you go and print your worksheet, Excel 2007 will only print the section you just selected.  Very cool!  If you ever want to print the whole worksheet again, you need to clear the Print Area.  Follow the process above, but at the last step, instead of clicking “Set Print Area”, click “Clear Print Area”

‘till next time!
TNP 😉

Are you looking to get the most out of PowerPoint?  Do you know where to start?

Imagine if you had a resource where you could quickly see what was possible in PowerPoint 2007, treat and step by step instructions on how to achieve that outcome?

Our friends over at Microsoft have commissioned the development of 157 slides that do just that… show you all the different things you can do in PowerPoint 2007.

These presentations are a great resource if you want to get your hands dirty with PowerPoint.

You can find them by reading this article on the Inside Office Online blog – No more Death by PowerPoint:  Free downloads by a savvy pro sharpen your presentations.

Are you writing a training document and need to capture a screenshot, ambulance or a snapshot of part of your screen?  Maybe you want to keep a record of an image and text you found in a document or a web page?  Or maybe you just want to keep something funny you saw on the internet?  Well did you know you can quickly and easily take a screen grab with OneNote 2007.

It is really easy!

1) Open up OneNote 2007

2) Look at the toolbar along the top of the window and you will find a “Clip” button.   Click on that.

3) Using the Black Cross that appears on the screen, find simply click and drag the section of the screen that you want to capture.

4) Your screen clipping will now appear in OneNote!

How easy is that!

‘till next time!
TNP 😉

So you have been using OneNote for a while, order
and have an appreciation for what a fantastic productivity tool it is.  Well are you ready to get even more out of OneNote 2007?

Did you know that OneNote 2007 is jam packed with templates that can make your life much easier.  Now I will be the first to admit that some are there just to look pretty (like all the different coloured backgrounds you can have… “Red Chalk” anyone?), but there are plenty that have real business (and students, academic) value and should be checked out.  For example:

Academic Templates for OneNote 2007

  • Simple Lecture Notes
  • Detailed Lecture Notes
  • Lecture Notes and Study Questions
  • Math/Science Class Notes
  • History Class Notes

Business Templates for OneNote 2007

  • Project Overview
  • Simple Meeting Notes 1 (and 2)
  • Informal Meeting Notes
  • Personal Meeting Notes
  • Detailed Meeting Notes
  • Formal Meeting Notes

Planning Templates for OneNote 2007

  • Simple To Do List
  • Prioritised To Do List
  • Project To Do List

So how do you get your hands on these templates?  Lucky for you they are already loaded in OneNote 2007 for you.  To access them, simply:

1) Click “File”

2) Move your mouse over “New”

3) Click on “Page from Template…”

4) Look to the right and select the page template you want.

 

Looking for more OneNote 2007 Templates?

The fantastic thing is that you can also get more page templates for OneNote 2007 from Office Online.  So if you are after a calendar, more planning, reporting or meeting templates – even address books!, you can find them all there – simply click the link on the Templates Taskbar in OneNote 2007, or visit Office Online.

‘till next time!
TNP 😉

Is there a task you want to schedule in Project 2007 that will occur regularly?  Well did you know you can create that task so it recurs throughout your project plan?

Here is how to do it!

1) Click “Insert” in the Project 2007 menu

2) Click “Recurring Task”

3) In the “Recurring Task Information” window that appears, troche add all the details about your task – including the Task Name and the Recurrence Pattern you want

4) Click “Ok”

Easy!

‘till next time!
TNP 😉

Christian Gude over at the ITExperience.NET blog has put together a great list of five tips you can use to maximise your performance whilst using Microsoft Word 2007:

1) Add frequently used command icons to your Quick Launch Toolbar
2) Adjust the spacing after a line
3) Customise the shortcut keys
4) Increase AutoRecover interval
5) Disable AutoCorrect options

To learn more about how to increase your performance with Word 2007 – check out his post here.

‘till next time!
TNP 😉

So you have a really big spreadsheet… but you only want to print a little bit of it to show a colleague?  You could print the whole worksheet and just take the page that you want and throw the rest of the paper out recycle the rest of the paper, unhealthy or there is a much more environmentally friendly, cure
and more productive way of doing it!

How to set the Print Area in Excel 2007

This is really easy.  To start, simply select the data you want to print.  Then:

1) In the Ribbon, go to the “Page Layout” tab

2) Look for the “Page Setup” group

3) Click on “Print Area”

4) Click on “Set Print Area”

Now when you go and print your worksheet, Excel 2007 will only print the section you just selected.  Very cool!  If you ever want to print the whole worksheet again, you need to clear the Print Area.  Follow the process above, but at the last step, instead of clicking “Set Print Area”, click “Clear Print Area”

‘till next time!
TNP 😉

Are you looking to get the most out of PowerPoint?  Do you know where to start?

Imagine if you had a resource where you could quickly see what was possible in PowerPoint 2007, treat and step by step instructions on how to achieve that outcome?

Our friends over at Microsoft have commissioned the development of 157 slides that do just that… show you all the different things you can do in PowerPoint 2007.

These presentations are a great resource if you want to get your hands dirty with PowerPoint.

You can find them by reading this article on the Inside Office Online blog – No more Death by PowerPoint:  Free downloads by a savvy pro sharpen your presentations.

Are you writing a training document and need to capture a screenshot, ambulance or a snapshot of part of your screen?  Maybe you want to keep a record of an image and text you found in a document or a web page?  Or maybe you just want to keep something funny you saw on the internet?  Well did you know you can quickly and easily take a screen grab with OneNote 2007.

It is really easy!

1) Open up OneNote 2007

2) Look at the toolbar along the top of the window and you will find a “Clip” button.   Click on that.

3) Using the Black Cross that appears on the screen, find simply click and drag the section of the screen that you want to capture.

4) Your screen clipping will now appear in OneNote!

How easy is that!

‘till next time!
TNP 😉

So you have been using OneNote for a while, order
and have an appreciation for what a fantastic productivity tool it is.  Well are you ready to get even more out of OneNote 2007?

Did you know that OneNote 2007 is jam packed with templates that can make your life much easier.  Now I will be the first to admit that some are there just to look pretty (like all the different coloured backgrounds you can have… “Red Chalk” anyone?), but there are plenty that have real business (and students, academic) value and should be checked out.  For example:

Academic Templates for OneNote 2007

  • Simple Lecture Notes
  • Detailed Lecture Notes
  • Lecture Notes and Study Questions
  • Math/Science Class Notes
  • History Class Notes

Business Templates for OneNote 2007

  • Project Overview
  • Simple Meeting Notes 1 (and 2)
  • Informal Meeting Notes
  • Personal Meeting Notes
  • Detailed Meeting Notes
  • Formal Meeting Notes

Planning Templates for OneNote 2007

  • Simple To Do List
  • Prioritised To Do List
  • Project To Do List

So how do you get your hands on these templates?  Lucky for you they are already loaded in OneNote 2007 for you.  To access them, simply:

1) Click “File”

2) Move your mouse over “New”

3) Click on “Page from Template…”

4) Look to the right and select the page template you want.

 

Looking for more OneNote 2007 Templates?

The fantastic thing is that you can also get more page templates for OneNote 2007 from Office Online.  So if you are after a calendar, more planning, reporting or meeting templates – even address books!, you can find them all there – simply click the link on the Templates Taskbar in OneNote 2007, or visit Office Online.

‘till next time!
TNP 😉

Is there a task you want to schedule in Project 2007 that will occur regularly?  Well did you know you can create that task so it recurs throughout your project plan?

Here is how to do it!

1) Click “Insert” in the Project 2007 menu

2) Click “Recurring Task”

3) In the “Recurring Task Information” window that appears, troche add all the details about your task – including the Task Name and the Recurrence Pattern you want

4) Click “Ok”

Easy!

‘till next time!
TNP 😉

In this weeks edition of TheNewPaperclip.com’s Office 2007 newsletter, drug
we focused on a few articles that could help you get a big productivity boost in 2009.

Here are a few to get you thinking about how you can be that 10% better in the new year!

 

Create your 2009 Calendar with Word 2007

So, malady
the new year is just a few hours away… time to crack open the calendars your relatives gave you for Christmas right!

But what if you didn’t get any?

>> read more

 

Organise your Inbox with Outlook 2007

Is your inbox overflowing like mine?  Want to know how you can you quickly focus on what you need to action?  Well here is a nifty way to do it.

In Outlook 2007, what is ed
you can organise your emails using views.  What is a view you say?  Basically think of it of a different way to look at all the emails you have.

>> read more

 

Follow up Flags and the Default Reminder in Outlook 2007

There have been dozens of comments recently on my previous post about Changing the default reminder time in Outlook 2007.  The comments are not about the default reminder time for appointments… but rather the default reminder time for follow up flags.  The concern being that it is really strange that the default is 4pm and it seems there is no easy way to change that to something more acceptable (like 8am)

>> read more

 

How to find any Office 2007 Command you Want!

Is there a feature of Office that you KNOW exists… but can’t for the life of you find it?

Maybe it was an old feature you remember from Word 2003, or Excel, or PowerPoint.  They didn’t cover it in the course that work sent you to, you can’t find it in the help file, and Google hasn’t returned any results!

Panic?  Not quite yet!

>> read more

Do you have an Office 2007 Productivity Tip?  Email office2007tips@thenewpaperclip.com and let me know – and you could share the limelight as I will share the best in the next edition of the newsletter!

’till next time!
TNP 😉

Christian Gude over at the ITExperience.NET blog has put together a great list of five tips you can use to maximise your performance whilst using Microsoft Word 2007:

1) Add frequently used command icons to your Quick Launch Toolbar
2) Adjust the spacing after a line
3) Customise the shortcut keys
4) Increase AutoRecover interval
5) Disable AutoCorrect options

To learn more about how to increase your performance with Word 2007 – check out his post here.

‘till next time!
TNP 😉

So you have a really big spreadsheet… but you only want to print a little bit of it to show a colleague?  You could print the whole worksheet and just take the page that you want and throw the rest of the paper out recycle the rest of the paper, unhealthy or there is a much more environmentally friendly, cure
and more productive way of doing it!

How to set the Print Area in Excel 2007

This is really easy.  To start, simply select the data you want to print.  Then:

1) In the Ribbon, go to the “Page Layout” tab

2) Look for the “Page Setup” group

3) Click on “Print Area”

4) Click on “Set Print Area”

Now when you go and print your worksheet, Excel 2007 will only print the section you just selected.  Very cool!  If you ever want to print the whole worksheet again, you need to clear the Print Area.  Follow the process above, but at the last step, instead of clicking “Set Print Area”, click “Clear Print Area”

‘till next time!
TNP 😉

Are you looking to get the most out of PowerPoint?  Do you know where to start?

Imagine if you had a resource where you could quickly see what was possible in PowerPoint 2007, treat and step by step instructions on how to achieve that outcome?

Our friends over at Microsoft have commissioned the development of 157 slides that do just that… show you all the different things you can do in PowerPoint 2007.

These presentations are a great resource if you want to get your hands dirty with PowerPoint.

You can find them by reading this article on the Inside Office Online blog – No more Death by PowerPoint:  Free downloads by a savvy pro sharpen your presentations.

Are you writing a training document and need to capture a screenshot, ambulance or a snapshot of part of your screen?  Maybe you want to keep a record of an image and text you found in a document or a web page?  Or maybe you just want to keep something funny you saw on the internet?  Well did you know you can quickly and easily take a screen grab with OneNote 2007.

It is really easy!

1) Open up OneNote 2007

2) Look at the toolbar along the top of the window and you will find a “Clip” button.   Click on that.

3) Using the Black Cross that appears on the screen, find simply click and drag the section of the screen that you want to capture.

4) Your screen clipping will now appear in OneNote!

How easy is that!

‘till next time!
TNP 😉

So you have been using OneNote for a while, order
and have an appreciation for what a fantastic productivity tool it is.  Well are you ready to get even more out of OneNote 2007?

Did you know that OneNote 2007 is jam packed with templates that can make your life much easier.  Now I will be the first to admit that some are there just to look pretty (like all the different coloured backgrounds you can have… “Red Chalk” anyone?), but there are plenty that have real business (and students, academic) value and should be checked out.  For example:

Academic Templates for OneNote 2007

  • Simple Lecture Notes
  • Detailed Lecture Notes
  • Lecture Notes and Study Questions
  • Math/Science Class Notes
  • History Class Notes

Business Templates for OneNote 2007

  • Project Overview
  • Simple Meeting Notes 1 (and 2)
  • Informal Meeting Notes
  • Personal Meeting Notes
  • Detailed Meeting Notes
  • Formal Meeting Notes

Planning Templates for OneNote 2007

  • Simple To Do List
  • Prioritised To Do List
  • Project To Do List

So how do you get your hands on these templates?  Lucky for you they are already loaded in OneNote 2007 for you.  To access them, simply:

1) Click “File”

2) Move your mouse over “New”

3) Click on “Page from Template…”

4) Look to the right and select the page template you want.

 

Looking for more OneNote 2007 Templates?

The fantastic thing is that you can also get more page templates for OneNote 2007 from Office Online.  So if you are after a calendar, more planning, reporting or meeting templates – even address books!, you can find them all there – simply click the link on the Templates Taskbar in OneNote 2007, or visit Office Online.

‘till next time!
TNP 😉

Is there a task you want to schedule in Project 2007 that will occur regularly?  Well did you know you can create that task so it recurs throughout your project plan?

Here is how to do it!

1) Click “Insert” in the Project 2007 menu

2) Click “Recurring Task”

3) In the “Recurring Task Information” window that appears, troche add all the details about your task – including the Task Name and the Recurrence Pattern you want

4) Click “Ok”

Easy!

‘till next time!
TNP 😉

In this weeks edition of TheNewPaperclip.com’s Office 2007 newsletter, drug
we focused on a few articles that could help you get a big productivity boost in 2009.

Here are a few to get you thinking about how you can be that 10% better in the new year!

 

Create your 2009 Calendar with Word 2007

So, malady
the new year is just a few hours away… time to crack open the calendars your relatives gave you for Christmas right!

But what if you didn’t get any?

>> read more

 

Organise your Inbox with Outlook 2007

Is your inbox overflowing like mine?  Want to know how you can you quickly focus on what you need to action?  Well here is a nifty way to do it.

In Outlook 2007, what is ed
you can organise your emails using views.  What is a view you say?  Basically think of it of a different way to look at all the emails you have.

>> read more

 

Follow up Flags and the Default Reminder in Outlook 2007

There have been dozens of comments recently on my previous post about Changing the default reminder time in Outlook 2007.  The comments are not about the default reminder time for appointments… but rather the default reminder time for follow up flags.  The concern being that it is really strange that the default is 4pm and it seems there is no easy way to change that to something more acceptable (like 8am)

>> read more

 

How to find any Office 2007 Command you Want!

Is there a feature of Office that you KNOW exists… but can’t for the life of you find it?

Maybe it was an old feature you remember from Word 2003, or Excel, or PowerPoint.  They didn’t cover it in the course that work sent you to, you can’t find it in the help file, and Google hasn’t returned any results!

Panic?  Not quite yet!

>> read more

Do you have an Office 2007 Productivity Tip?  Email office2007tips@thenewpaperclip.com and let me know – and you could share the limelight as I will share the best in the next edition of the newsletter!

’till next time!
TNP 😉

They have been closed for a while now, hospital
but today I am re-launching The New Paperclip’s Office 2007 Forums!

What does that mean?  If you have any question at all about Office 2007, whether it is Word, Excel, PowerPoint, Outlook, Access or even SharePoint Designer… you now have a place where you can look for answers.

I will be there frequently, and we will be able to draw on the collective knowledge of the community to get your question answered!

Here are the links to each of the forums:

 

 

So there you have it – the quick and easy way to get your Office 2007 question answered!  See you on the forums!

‘till next time!
TNP 😉

Get Office 2007 Help, Tips, Tricks, and Tutorials on Twitter!

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Did you know that you can get a regular email jam packed with Office 2007 tips direct from TheNewPaperclip.com!

All you need to do is register using this form

Be more productive with Office 2007!  Subscribe to the regular Office 2007 Tips and Tricks newsletter.  Brought to you by TheNewPaperclip.com

Name:
Email:

Register today and you will receive a free copy of my e-book “Your 10 minute guide to getting up to speed with Microsoft Office 2007”

’till next time!
TNP 😉

Keeping up to date with the latest Office 2007 Help, medicine Tips, Tricks and Tutorials from TheNewPaperclip.com is easy.  There are three options you can choose from to receive regular help and productivity tips!

1) Subscribe to the email newsletter!

To get a regular newsletter packed full of help, tips, tricks and tutorials for Word 2007, Outlook 2007, PowerPoint 2007, Excel 2007 and the rest of the Microsoft Office 2007 suite, simply fill in this registration form below!  PLUS you get a free copy of my ebook when you confirm your registration!

2) Subscribe to the RSS feed!

Simply open up your favourite feed reader, and subscribe to the feed – http://feeds.feedburner.com/TheNewPaperclip

3) Follow The New Paperclip on Twitter!

That’s right, you can how get Office 2007 productivity tips as soon as they are published simply by following @thenewpaperclip on Twitter!
Keeping up to date with the latest Office 2007 Help, obesity Tips, visit web Tricks and Tutorials from TheNewPaperclip.com is easy.  There are three options you can choose from to receive regular help and productivity tips!

1) Subscribe to the email newsletter!

To get a regular newsletter packed full of help, information pills tips, tricks and tutorials for Word 2007, Outlook 2007, PowerPoint 2007, Excel 2007 and the rest of the Microsoft Office 2007 suite, simply fill in this registration form below!  PLUS you get a free copy of my ebook when you confirm your registration!

2) Subscribe to the RSS feed!

Simply open up your favourite feed reader, and subscribe to the feed – http://feeds.feedburner.com/TheNewPaperclip

3) Follow The New Paperclip on Twitter!

That’s right, you can how get Office 2007 productivity tips as soon as they are published simply by following @thenewpaperclip on Twitter!
Keeping up to date with the latest Office 2007 Help, obesity Tips, visit web Tricks and Tutorials from TheNewPaperclip.com is easy.  There are three options you can choose from to receive regular help and productivity tips!

1) Subscribe to the email newsletter!

To get a regular newsletter packed full of help, information pills tips, tricks and tutorials for Word 2007, Outlook 2007, PowerPoint 2007, Excel 2007 and the rest of the Microsoft Office 2007 suite, simply fill in this registration form below!  PLUS you get a free copy of my ebook when you confirm your registration!

2) Subscribe to the RSS feed!

Simply open up your favourite feed reader, and subscribe to the feed – http://feeds.feedburner.com/TheNewPaperclip

3) Follow The New Paperclip on Twitter!

That’s right, you can how get Office 2007 productivity tips as soon as they are published simply by following @thenewpaperclip on Twitter!
Are you a member of the Twitterverse?  If you use the micro-blogging service called Twitter, ask
you can how get your favorite productivity articles on Word, gerontologist
Outlook, Excel, PowerPoint… in fact the entire Microsoft Office 2007 suite directly in your Twitter feed.

All you have to do is follow @TheNewPaperclip.

I will be on there regularly so if you have any questions or suggestions for articles you can post them to Twitter as well!

‘till next time!
TNP 😉

Subscribe to the Office 2007 Help, Tips, Tricks and Tutorials Newsletter

Posted by

Did you know that you can get a regular email jam packed with Office 2007 tips direct from TheNewPaperclip.com!

All you need to do is register using this form

Register today and you will receive a free copy of my e-book “Your 10 minute guide to getting up to speed with Microsoft Office 2007”

’till next time!
TNP 😉

How to create Business Cards with Publisher 2007

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Are you a small business person who wants to create a great looking business card?  It is really easy with Microsoft Office Publisher 2007.

Here is how you do it!

1) Open Publisher 2007

2) On the “Getting Started with Microsoft Office Publisher 2007” page, this more about look on the left hand side.  You will see a column with the heading “Publication Types” at the top.  Look down the list and about 6 down you will see “Business Cards”.  Click on it

3) In the main part of the window you will now see a variety of designs for your business card.  There are newer, cialis 40mg more contemporary designs at the top, more info and more classical designs down the bottom.  Take a good look at each, and pick your favourite.

4) In the right hand column, there are a number of options for your business card.  You can customise it with a different colour scheme, and a different font scheme.

5) Still in the right hand column, look for the “Business information” drop down box.  If this is the first time you have created a business card, your only option will be “Create new…”.  Select “Create new…” and a box will appear for you to enter your business card information.  Once you are happy with all your details, click save.

6) If you are happy with all your decisions, click the “Create” button in the bottom right hand corner of the screen.

7) Once your card is created… check all the details, and then hit print!

Now you have a business card you can be proud of!

’till next time!
TNP 😉

Office DevCon 2008 – Sydney, Australia

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There have been dozens of comments recently on my previous post about Changing the default reminder time in Outlook 2007.  The comments are not about the default reminder time for appointments… but rather the default reminder time for follow up flags.  The concern being that it is really strange that the default is 4pm and it seems there is no easy way to change that to something more acceptable (like 8am).

I would like to discuss this a little to hopefully help everyone out. Whilst on the surface it might look annoying (especially for those how have just moved to Outlook 2007)… there is actually a good reason why the default reminder is 4pm.

First lets talk about Outlook 2003

In Outlook 2003, medications a follow up flag is a follow up flag. You set a time and a date for the reminder and that is that.

In Outlook 2007 however, price there are different types of follow up flags. There is a “Today” follow up flag, urticaria a “Tomorrow” follow up flag, a “This Week”, a “Next Week” and a “Custom”. Obviously, if you use a “Today” follow up flag (which is the default), it will remind you today. If you set a “Tomorrow” follow up flag, it will remind you tomorrow.

The “Today” flag is designed to remind you about things that you need to finish before you go home from work today… hence why it the default is for it to remind you 1 hour before the end of your work day (which would be 4pm in most cases).

As the “Tomorrow” flag is designed to remind you about things to do tomorrow, it will remind you by default at the start of the next work day (8am in most cases).

So say you want to have your default reminder first thing tomorrow morning? Then it is easy to change the default flag that is set. Simply right click on where you currently set your flag, and then in the pop up menu click on “Set Quick Click”. Change the default to “Tomorrow” and your default reminders will now be 8am on the next business day.

Hope that helps clear up some of the confusion around follow up flags. I can understand why it would be confusion coming from Outlook 2003, however with the new flexibility to set different types of flags, Outlook 2007 gives you a lot more control over when you get your reminders.

’till next time!
TNP 😉

PS. If you want to learn more about the default times, you can look at this Office Online help page – http://office.microsoft.com/en-us/outlook/HA012317831033.aspx

Are you an Office freak from down-under?

On the weekend of the 15th and 16th of November, try a group of Aussie Office fanatics are putting together a conference called Office DevCon2008.  From what is on the agenda it looks like a great event for anyone involved in managing Office products in their workplace, seek or for those interested in getting a little more intimate with the Office 2007 suite, patient SharePoint and more.

Registration is free… and there might be sneak previews of Office 14 as well!

If you are in Sydney in mid November, make sure you check it out.  You never know, you might bump into yours truly there as well 🙂

You can find out more by visiting the Office DevCon 2008 website

’till next time!
TNP 😉

Reduce your carbon footprint with Microsoft Office 2007

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Have you ever noticed if you select some text in Microsoft Word 2007 you get a little pop-up menu.  You know the one, physician it lets you change the font, apoplectic the font size, anabolics the font colour and a lot more.

Some people think it is great.  Some people think it is annoying.

I think it is great, but as a service to you, I will let you know how to turn it off, and stop it from popping up!

  1. Click on the menu – the “Office Orb” (that circle in the top left hand corner which used to be the file menu!)
  2. Click on “Word Options”
  3. Look in the “Popular section”, under “Top options for working with Word
  4. Untick the “Show Mini Toolbar on selection” checkbox
  5. Hit ok

There you go – no more annoying (not) popup mini menu in Word 2007

’till next time

TNP 😉

 

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How many times have you lost everything in your document?  Word crashed?  Maybe the power went out?  Whatever it was that happened… I bet it happened just before you were going to save, pharm right?

By default, medicine Word 2007 makes an Auto Recover save every 10 minutes.  But if you are clumsy like me, or don’t trust your computer… you can set Word to autosave your document a lot more than normal.  Here is how:

  1. Click on the old file menu (the office orb)
  2. Click on "Word Options"
  3. Click on the "Save" option in the left hand menu
  4. In the first section "Save Documents", look for the second line which reads something like "Save AutoRecover information every XX minutes
  5. Set your preferred time.  Mine is now every 1 minute 🙂

Just remember when increasing the AutoRecover frequency… that you do see a slight performance hit every time it saves.  Not really noticeable every 10 minutes, but when it happens every 60 seconds it could be annoying!

’till next time!

TNP 😉

 

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Have you ever poured your heart and soul into absolutely awesome background in your word doc?  Maybe you coloured it bright yellow, therapist or purple, what is ed or ‘mother of pearl’? 

It looks great on the screen, but when you print it… you can’t see it!

Did you know by default Microsoft Word 2007 that background colors and images are not printed?

It is easy to print them out though.  Here is how:

  1. Open the file menu (the circle in the top left hand corner of the screen
  2. Click on "Word Options"
  3. Click on "Display" in the left hand menu
  4. Look in the "Printing options" section"
  5. Tick the "Print background colors and images" check box
  6. Click ok

How easy!  Just a word of warning though… printing a bright yellow background on every page will not only cost you an arm and a leg in ink and toner, but will also require you and your colleagues to invest in sunglasses.

 

’till next time!

TNP 😉

 

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Have you ever noticed if you select some text in Microsoft Excel 2007 you get a little pop-up menu.  You know the one, advice it lets you change the font, what is ed the font size, see the font colour and a lot more.

Some people think it is great.  Some people think it is annoying.

I think it is great, but as a service to you, I will let you know how to turn it off, and stop it from popping up!

  1. Click on the menu – the “Office Orb” (that circle in the top left hand corner which used to be the file menu!)
  2. Click on “Excel Options”
  3. Look in the “Popular section”, under “Top options for working with Excel
  4. Untick the “Show Mini Toolbar on selection” checkbox
  5. Hit ok

There you go – no more annoying (not) popup mini menu in Excel 2007

’till next time!

TNP 😉

 

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Are you a little worried by some of the names of the documents you have recently opened in Word 2007?  Scared your boss might catch you out updating your resume, therapist working on your next novel or simply working on things that you shouldn’t?  Well this little trick will help you out!  Basically, cough how to get rid of all those recent documents that Word 2007 lists for you.

  1. Open "Word Options" by clicking on the Office Button, and then looking for the "Word Options" button
  2. Click on the Advanced Section
  3. Scroll down to the "Display" Section
  4. The first option in the "Display" Section is "Show This Number of Recent Documents" – set that to "0"
  5. Click "Ok"

There you have it – no more recent documents means no more strife from your boss! 

But just in case you have a change of heart in the future, you can turn on recent documents again simply by changing the "0" to something like "5" or "17", depending on how many you want to see.

’till next time!
TNP 😉

 

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Want to be a desktop publishing great, diagnosis spreadsheeting wiz or PowerPoint guru and help the environment at the same time?

Guess what – you might be already!

Microsoft have released an extra section on Microsoft Office Online called Lighten up: Reduce your carbon footprint and workplace costs.

Obviously they left one tip for reducing your impact on the environment… instead of investing in all those Office 2007 self help books, artificial why not just bookmark your favourite Office 2007 help, tips, tricks and tutorial site!

 

’till next time!

TNP 😉

 

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I have a friend on the inside…

Posted by

Have you ever seen those spreadsheets or charts where the text isn’t normal?  You know the ones where the text is diagonal, neurosurgeon rheumatologist or vertical, resuscitator or on its side?  It is a pretty nifty trick you can use to display more information in less space.  And in Excel 2007 it is really easy to do.

How to change text orientation in Excel 2007

  1. Type the text into a cell
  2. Select the cell
  3. On the home tab of the ribbon, rx look for the alignment group.  There you will find a button with an ‘a’ and a ‘b’ and an arrow all on an angle.  That’s the Orientation menu.  Click on the little drop down arrow beside it.
  4. Select one of the quick options to angle your text

If you want to be more specific about the angle of your text, you can select “Format Cell Alignment” and set down to the degree how “slanty” you want your text.

The results are pretty impressive – well your boss will think so and that is all that matters right?

’till next time!
TNP 😉

Want to know lots of in depth techincal stuff about Microsoft Office?  Well if I can’t answer it, order there are plenty of people at Microsoft who know their stuff!

One of them is Alistair Speirs, generic a Office Technology Specialst at Microsoft Australia.  If you want to dive deep into everything office (beyond the tutorials from yours truely!) then you should check out his blog…

http://blogs.msdn.com/alspeirs/

Check out some of his posts on Business Desktop Deployment, clinic Enterprise Search, Office Busines Applications, OpenXML, and one he stole from me… Random text in Word 🙂

TNP and Alistair go way back… he knows his stuff!

’till next time!
TNP 😉

Deploying Office 2007 in the Enterprise

Posted by

In the corporate world, link denture there is a tendency to want to brand every slide with your company logo.  Even worse, resuscitator treatment use the company colours and washed out ‘people shaking hands’ image that the CEO demands is on every slide.  How can you make sure that the logo or image appear on every slide?  By putting them into the Slide Master.

Think of the Slide Master as the ‘head honcho’ slide.  All the other slides in your presentation look up the the Slide Master, and copy (inherit) whatever the Slide Master look like.  Generally, if you place the company logo on the bottom right of the Slide Master, every slide in your presentation will have the company logo on the bottom right of the slide.

That is all well and good, but how do you get to the slide master view, especially since the user interface has changed in PowerPoint 2007?

1) Click the ‘View’ Ribbon Tab, then in the Presentation views group, select ‘Slide Master’

or

2) In the bottom right hand corner of the screen (just to the left of the zoom slider) hold shift and click ‘Normal Layout’.  This will switch to the master slide view.  To change back to the normal layout, just click normal layout, normally.  See the image below which explains it far better.

(PS – the pen work in the above image was created using a very bad mouse and the most powerful program in Windows – MSPAINT!  If anyone has a spare tablet (or tablet PC for that matter) that they want to permanently lend me, please let me know!)

[tags]PowerPoint2007, Slide Master, Help[/tags]

Apart from the new Ribbon User Interface, no rx there are a few more ‘menu concepts’ that new users of Word 2007 (and Office 2007 in general) need to get their heads around.  The one that is most obvious is the “Prepare Menu”.  You will find the prepare menu when you click on the Office 2007 orb, approved in the top left hand corner of the screen (basically what was the “File” menu in older versions of Word)

What is the Prepare Menu?

The prepare menu is a collection of functionality which a user might use to prepare their work for publication, site storage or distribution, once they have finished the content of the document.  This might include adding some meta data to the document (for use in a EDRMS or document management system), adding a digital signature (to ensure the integrity of the document), or even checking that the document is compatible with older versions of Word.

Lets have a in depth look at what each of the options in the Prepare menu do.

Properties

By clicking on the properties option, you can add meta data to describe your document.  As you can see from the screenshot, the meta data you can add to your Word 2007 document includes:

  • Author – The name of the person who created the document
  • Title – The title of the document
  • Subject – the subject or topic of the document
  • Keywords – a few words which describe the document
  • Category – the category that the document falls into
  • Status – the status of the document (Draft, Final, For Review etc)
  • Comments – can be any comment which adds value to the document, or used for an abstract.

In the Document Properties Pane, if you click on the down arrow beside Document Properties you can launch the “Advanced Properties” box.  From this box you can add even more meta data to your document, with another 27 or so different options, ranging from the Client the document is for, to who Typed the document in the first place.

Inspect Document

The Inspect Document function checks to make sure there is nothing hidden in your document that a reader might find later down the track.  This is especially important if you have used track changes, hidden some text (when you should have deleted it), or used some meta data internally to classify the document that you do not want the reader to know about.

Clicking on the Inspect Document function displays a box which allows you to select the type of document inspection you want.  If you are dealing with a small document (say below 100 pages) there is no problem inspecting using all five options.  As your document grows however, the inspection will take longer, so you might only want to inspect for comments, revisions, versions and annotations.

Encrypt Document

By selecting Encrypt Document from the Prepare menu in Word 2007, you can add a password to protect your document.  Just type your password in once, then re-type it to make sure it is correct, and your Word 2007 document is encrypted.

Restrict Permission

This prepare menu option allows you to grant specific rights to viewers of the document.  For example, if you only want people to be able to read a document, but not print it or save it, you can grant those privileges using the Restrict Permission option.

This functionality is based on Rights Management Services for Windows Server 2003.  However, if you do not have RMS (or another information rights management infrastructure in your organisation), you can still restrict the permissions on your document using a free trial from Microsoft.  Information on the trial appears when you try to restrict permission on your document for the first time.

Add a Digital Signature

In Word 2007, you can sign your document.  Adding a digital signature is just like signing a document with your own written signature (except it is digital).  To add a digital signature in Word 2007, click on the office orb, select prepare, and then click add a digital signature.

You can create your own digital signature, or purchase one from a third party.  Signatures from third parties hold more credibility because they can be independently verified.

Note that digital signatures are invisible, and you do not actually see a traditional written signature anywhere on the document.

Mark as Final

Mark as final, marks the document as final, sets the document to read-only, and saves it for you.

Run Compatibility Checker

By running the compatibility checker in Word 2007 you can check to see if your document will load in previous versions of Microsoft Word.  This is very important if you work with customers or suppliers who may be running older versions of Word.

Conclusion

So there you have it, a deep dive into the document preparation features that you can find in the Prepare menu in Word 2007.  Hope that helps!

TNP

[tags]Word 2007, Prepare, Rights Management, Tips, Help[/tags]

Apart from the new Ribbon User Interface, no rx there are a few more ‘menu concepts’ that new users of Word 2007 (and Office 2007 in general) need to get their heads around.  The one that is most obvious is the “Prepare Menu”.  You will find the prepare menu when you click on the Office 2007 orb, approved in the top left hand corner of the screen (basically what was the “File” menu in older versions of Word)

What is the Prepare Menu?

The prepare menu is a collection of functionality which a user might use to prepare their work for publication, site storage or distribution, once they have finished the content of the document.  This might include adding some meta data to the document (for use in a EDRMS or document management system), adding a digital signature (to ensure the integrity of the document), or even checking that the document is compatible with older versions of Word.

Lets have a in depth look at what each of the options in the Prepare menu do.

Properties

By clicking on the properties option, you can add meta data to describe your document.  As you can see from the screenshot, the meta data you can add to your Word 2007 document includes:

  • Author – The name of the person who created the document
  • Title – The title of the document
  • Subject – the subject or topic of the document
  • Keywords – a few words which describe the document
  • Category – the category that the document falls into
  • Status – the status of the document (Draft, Final, For Review etc)
  • Comments – can be any comment which adds value to the document, or used for an abstract.

In the Document Properties Pane, if you click on the down arrow beside Document Properties you can launch the “Advanced Properties” box.  From this box you can add even more meta data to your document, with another 27 or so different options, ranging from the Client the document is for, to who Typed the document in the first place.

Inspect Document

The Inspect Document function checks to make sure there is nothing hidden in your document that a reader might find later down the track.  This is especially important if you have used track changes, hidden some text (when you should have deleted it), or used some meta data internally to classify the document that you do not want the reader to know about.

Clicking on the Inspect Document function displays a box which allows you to select the type of document inspection you want.  If you are dealing with a small document (say below 100 pages) there is no problem inspecting using all five options.  As your document grows however, the inspection will take longer, so you might only want to inspect for comments, revisions, versions and annotations.

Encrypt Document

By selecting Encrypt Document from the Prepare menu in Word 2007, you can add a password to protect your document.  Just type your password in once, then re-type it to make sure it is correct, and your Word 2007 document is encrypted.

Restrict Permission

This prepare menu option allows you to grant specific rights to viewers of the document.  For example, if you only want people to be able to read a document, but not print it or save it, you can grant those privileges using the Restrict Permission option.

This functionality is based on Rights Management Services for Windows Server 2003.  However, if you do not have RMS (or another information rights management infrastructure in your organisation), you can still restrict the permissions on your document using a free trial from Microsoft.  Information on the trial appears when you try to restrict permission on your document for the first time.

Add a Digital Signature

In Word 2007, you can sign your document.  Adding a digital signature is just like signing a document with your own written signature (except it is digital).  To add a digital signature in Word 2007, click on the office orb, select prepare, and then click add a digital signature.

You can create your own digital signature, or purchase one from a third party.  Signatures from third parties hold more credibility because they can be independently verified.

Note that digital signatures are invisible, and you do not actually see a traditional written signature anywhere on the document.

Mark as Final

Mark as final, marks the document as final, sets the document to read-only, and saves it for you.

Run Compatibility Checker

By running the compatibility checker in Word 2007 you can check to see if your document will load in previous versions of Microsoft Word.  This is very important if you work with customers or suppliers who may be running older versions of Word.

Conclusion

So there you have it, a deep dive into the document preparation features that you can find in the Prepare menu in Word 2007.  Hope that helps!

TNP

[tags]Word 2007, Prepare, Rights Management, Tips, Help[/tags]

Exciting news!!!  My sources at Microsoft have all been spruiking that Microsoft Office 2007 has now reached the magic milestone that is RTM.

If you are a MSDN subscriber, search
you can expect the gold code to be available in the next few days.

If you are a consumer, diagnosis
we still need to wait until early next year to purchase Microsoft Office 2007 from the shops!

So now that Office 2007 is available, are there any areas that you need me to cover?  Over the next week or two I think I will get back to basics and build tutorials that cover the products (Word 2007, Excel 2007, PowerPoint 2007 and Outlook 2007 to start with) from the ground up!

If you have any suggestions… please leave a comment and let me know.

TNP 😉

[tags]Office 2007, RTM, Tutorial[/tags]

Apart from the new Ribbon User Interface, no rx there are a few more ‘menu concepts’ that new users of Word 2007 (and Office 2007 in general) need to get their heads around.  The one that is most obvious is the “Prepare Menu”.  You will find the prepare menu when you click on the Office 2007 orb, approved in the top left hand corner of the screen (basically what was the “File” menu in older versions of Word)

What is the Prepare Menu?

The prepare menu is a collection of functionality which a user might use to prepare their work for publication, site storage or distribution, once they have finished the content of the document.  This might include adding some meta data to the document (for use in a EDRMS or document management system), adding a digital signature (to ensure the integrity of the document), or even checking that the document is compatible with older versions of Word.

Lets have a in depth look at what each of the options in the Prepare menu do.

Properties

By clicking on the properties option, you can add meta data to describe your document.  As you can see from the screenshot, the meta data you can add to your Word 2007 document includes:

  • Author – The name of the person who created the document
  • Title – The title of the document
  • Subject – the subject or topic of the document
  • Keywords – a few words which describe the document
  • Category – the category that the document falls into
  • Status – the status of the document (Draft, Final, For Review etc)
  • Comments – can be any comment which adds value to the document, or used for an abstract.

In the Document Properties Pane, if you click on the down arrow beside Document Properties you can launch the “Advanced Properties” box.  From this box you can add even more meta data to your document, with another 27 or so different options, ranging from the Client the document is for, to who Typed the document in the first place.

Inspect Document

The Inspect Document function checks to make sure there is nothing hidden in your document that a reader might find later down the track.  This is especially important if you have used track changes, hidden some text (when you should have deleted it), or used some meta data internally to classify the document that you do not want the reader to know about.

Clicking on the Inspect Document function displays a box which allows you to select the type of document inspection you want.  If you are dealing with a small document (say below 100 pages) there is no problem inspecting using all five options.  As your document grows however, the inspection will take longer, so you might only want to inspect for comments, revisions, versions and annotations.

Encrypt Document

By selecting Encrypt Document from the Prepare menu in Word 2007, you can add a password to protect your document.  Just type your password in once, then re-type it to make sure it is correct, and your Word 2007 document is encrypted.

Restrict Permission

This prepare menu option allows you to grant specific rights to viewers of the document.  For example, if you only want people to be able to read a document, but not print it or save it, you can grant those privileges using the Restrict Permission option.

This functionality is based on Rights Management Services for Windows Server 2003.  However, if you do not have RMS (or another information rights management infrastructure in your organisation), you can still restrict the permissions on your document using a free trial from Microsoft.  Information on the trial appears when you try to restrict permission on your document for the first time.

Add a Digital Signature

In Word 2007, you can sign your document.  Adding a digital signature is just like signing a document with your own written signature (except it is digital).  To add a digital signature in Word 2007, click on the office orb, select prepare, and then click add a digital signature.

You can create your own digital signature, or purchase one from a third party.  Signatures from third parties hold more credibility because they can be independently verified.

Note that digital signatures are invisible, and you do not actually see a traditional written signature anywhere on the document.

Mark as Final

Mark as final, marks the document as final, sets the document to read-only, and saves it for you.

Run Compatibility Checker

By running the compatibility checker in Word 2007 you can check to see if your document will load in previous versions of Microsoft Word.  This is very important if you work with customers or suppliers who may be running older versions of Word.

Conclusion

So there you have it, a deep dive into the document preparation features that you can find in the Prepare menu in Word 2007.  Hope that helps!

TNP

[tags]Word 2007, Prepare, Rights Management, Tips, Help[/tags]

Exciting news!!!  My sources at Microsoft have all been spruiking that Microsoft Office 2007 has now reached the magic milestone that is RTM.

If you are a MSDN subscriber, search
you can expect the gold code to be available in the next few days.

If you are a consumer, diagnosis
we still need to wait until early next year to purchase Microsoft Office 2007 from the shops!

So now that Office 2007 is available, are there any areas that you need me to cover?  Over the next week or two I think I will get back to basics and build tutorials that cover the products (Word 2007, Excel 2007, PowerPoint 2007 and Outlook 2007 to start with) from the ground up!

If you have any suggestions… please leave a comment and let me know.

TNP 😉

[tags]Office 2007, RTM, Tutorial[/tags]

Love to see comments like this one I received today!

“I love your website! You make changing to Office 07 much more better with all your tips and stuff. The way you say it makes me understand, purchase and get the idea more better. Thanks!” – Michael, pharm Houston, for sale USA

Keep the comments coming, and let me know what you want me to write about.  I now have my hands on a RTM copy of Office 2007 Professional, so I will be pumping more Office 2007 Tips, Tricks and Tutorials in the coming weeks.

Cheers,

TNP 😉

Apart from the new Ribbon User Interface, no rx there are a few more ‘menu concepts’ that new users of Word 2007 (and Office 2007 in general) need to get their heads around.  The one that is most obvious is the “Prepare Menu”.  You will find the prepare menu when you click on the Office 2007 orb, approved in the top left hand corner of the screen (basically what was the “File” menu in older versions of Word)

What is the Prepare Menu?

The prepare menu is a collection of functionality which a user might use to prepare their work for publication, site storage or distribution, once they have finished the content of the document.  This might include adding some meta data to the document (for use in a EDRMS or document management system), adding a digital signature (to ensure the integrity of the document), or even checking that the document is compatible with older versions of Word.

Lets have a in depth look at what each of the options in the Prepare menu do.

Properties

By clicking on the properties option, you can add meta data to describe your document.  As you can see from the screenshot, the meta data you can add to your Word 2007 document includes:

  • Author – The name of the person who created the document
  • Title – The title of the document
  • Subject – the subject or topic of the document
  • Keywords – a few words which describe the document
  • Category – the category that the document falls into
  • Status – the status of the document (Draft, Final, For Review etc)
  • Comments – can be any comment which adds value to the document, or used for an abstract.

In the Document Properties Pane, if you click on the down arrow beside Document Properties you can launch the “Advanced Properties” box.  From this box you can add even more meta data to your document, with another 27 or so different options, ranging from the Client the document is for, to who Typed the document in the first place.

Inspect Document

The Inspect Document function checks to make sure there is nothing hidden in your document that a reader might find later down the track.  This is especially important if you have used track changes, hidden some text (when you should have deleted it), or used some meta data internally to classify the document that you do not want the reader to know about.

Clicking on the Inspect Document function displays a box which allows you to select the type of document inspection you want.  If you are dealing with a small document (say below 100 pages) there is no problem inspecting using all five options.  As your document grows however, the inspection will take longer, so you might only want to inspect for comments, revisions, versions and annotations.

Encrypt Document

By selecting Encrypt Document from the Prepare menu in Word 2007, you can add a password to protect your document.  Just type your password in once, then re-type it to make sure it is correct, and your Word 2007 document is encrypted.

Restrict Permission

This prepare menu option allows you to grant specific rights to viewers of the document.  For example, if you only want people to be able to read a document, but not print it or save it, you can grant those privileges using the Restrict Permission option.

This functionality is based on Rights Management Services for Windows Server 2003.  However, if you do not have RMS (or another information rights management infrastructure in your organisation), you can still restrict the permissions on your document using a free trial from Microsoft.  Information on the trial appears when you try to restrict permission on your document for the first time.

Add a Digital Signature

In Word 2007, you can sign your document.  Adding a digital signature is just like signing a document with your own written signature (except it is digital).  To add a digital signature in Word 2007, click on the office orb, select prepare, and then click add a digital signature.

You can create your own digital signature, or purchase one from a third party.  Signatures from third parties hold more credibility because they can be independently verified.

Note that digital signatures are invisible, and you do not actually see a traditional written signature anywhere on the document.

Mark as Final

Mark as final, marks the document as final, sets the document to read-only, and saves it for you.

Run Compatibility Checker

By running the compatibility checker in Word 2007 you can check to see if your document will load in previous versions of Microsoft Word.  This is very important if you work with customers or suppliers who may be running older versions of Word.

Conclusion

So there you have it, a deep dive into the document preparation features that you can find in the Prepare menu in Word 2007.  Hope that helps!

TNP

[tags]Word 2007, Prepare, Rights Management, Tips, Help[/tags]

Exciting news!!!  My sources at Microsoft have all been spruiking that Microsoft Office 2007 has now reached the magic milestone that is RTM.

If you are a MSDN subscriber, search
you can expect the gold code to be available in the next few days.

If you are a consumer, diagnosis
we still need to wait until early next year to purchase Microsoft Office 2007 from the shops!

So now that Office 2007 is available, are there any areas that you need me to cover?  Over the next week or two I think I will get back to basics and build tutorials that cover the products (Word 2007, Excel 2007, PowerPoint 2007 and Outlook 2007 to start with) from the ground up!

If you have any suggestions… please leave a comment and let me know.

TNP 😉

[tags]Office 2007, RTM, Tutorial[/tags]

Love to see comments like this one I received today!

“I love your website! You make changing to Office 07 much more better with all your tips and stuff. The way you say it makes me understand, purchase and get the idea more better. Thanks!” – Michael, pharm Houston, for sale USA

Keep the comments coming, and let me know what you want me to write about.  I now have my hands on a RTM copy of Office 2007 Professional, so I will be pumping more Office 2007 Tips, Tricks and Tutorials in the coming weeks.

Cheers,

TNP 😉

I am sure as soon as you thought about upgrading to Office 2007 and looked at the options available, sale
you thought – “dang it, this is going to be hard work deciphering exactly what version (or SKU) of Office I should buy.” 

Well let me save you the hassle and let you know exactly what you are getting when you purchase Microsoft Office Professional 2007:

  • Word 2007
    For all your word processing / document reading and creation needs
  • Excel 2007
    For crunching the numbers
  • PowerPoint 2007
    For presenting information to your peers
  • Outlook 2007 (with Business Contact Manager)
    To keep in touch with your colleagues through email (and keep track of customer details using the Business Contact Manager)
  • Access 2007
    To build databases to store your important business data
  • Publisher 2007
    To produce professional looking documents, marketing collateral, reports, business cards, banners, signs, websites etc.
  • Accounting Express 2007
    To make managing the finances of your small business (or your EBay empire!) easy

There are two different versions of Microsoft Office Professional 2007 that you can buy.  The first is a full version of the product, which you need to buy if you do not currently have a version of Office on your computer. 

If you currently use Office on your computer, then you can purchase the UPGRADE version, which is a lot cheaper!

Apart from the new Ribbon User Interface, no rx there are a few more ‘menu concepts’ that new users of Word 2007 (and Office 2007 in general) need to get their heads around.  The one that is most obvious is the “Prepare Menu”.  You will find the prepare menu when you click on the Office 2007 orb, approved in the top left hand corner of the screen (basically what was the “File” menu in older versions of Word)

What is the Prepare Menu?

The prepare menu is a collection of functionality which a user might use to prepare their work for publication, site storage or distribution, once they have finished the content of the document.  This might include adding some meta data to the document (for use in a EDRMS or document management system), adding a digital signature (to ensure the integrity of the document), or even checking that the document is compatible with older versions of Word.

Lets have a in depth look at what each of the options in the Prepare menu do.

Properties

By clicking on the properties option, you can add meta data to describe your document.  As you can see from the screenshot, the meta data you can add to your Word 2007 document includes:

  • Author – The name of the person who created the document
  • Title – The title of the document
  • Subject – the subject or topic of the document
  • Keywords – a few words which describe the document
  • Category – the category that the document falls into
  • Status – the status of the document (Draft, Final, For Review etc)
  • Comments – can be any comment which adds value to the document, or used for an abstract.

In the Document Properties Pane, if you click on the down arrow beside Document Properties you can launch the “Advanced Properties” box.  From this box you can add even more meta data to your document, with another 27 or so different options, ranging from the Client the document is for, to who Typed the document in the first place.

Inspect Document

The Inspect Document function checks to make sure there is nothing hidden in your document that a reader might find later down the track.  This is especially important if you have used track changes, hidden some text (when you should have deleted it), or used some meta data internally to classify the document that you do not want the reader to know about.

Clicking on the Inspect Document function displays a box which allows you to select the type of document inspection you want.  If you are dealing with a small document (say below 100 pages) there is no problem inspecting using all five options.  As your document grows however, the inspection will take longer, so you might only want to inspect for comments, revisions, versions and annotations.

Encrypt Document

By selecting Encrypt Document from the Prepare menu in Word 2007, you can add a password to protect your document.  Just type your password in once, then re-type it to make sure it is correct, and your Word 2007 document is encrypted.

Restrict Permission

This prepare menu option allows you to grant specific rights to viewers of the document.  For example, if you only want people to be able to read a document, but not print it or save it, you can grant those privileges using the Restrict Permission option.

This functionality is based on Rights Management Services for Windows Server 2003.  However, if you do not have RMS (or another information rights management infrastructure in your organisation), you can still restrict the permissions on your document using a free trial from Microsoft.  Information on the trial appears when you try to restrict permission on your document for the first time.

Add a Digital Signature

In Word 2007, you can sign your document.  Adding a digital signature is just like signing a document with your own written signature (except it is digital).  To add a digital signature in Word 2007, click on the office orb, select prepare, and then click add a digital signature.

You can create your own digital signature, or purchase one from a third party.  Signatures from third parties hold more credibility because they can be independently verified.

Note that digital signatures are invisible, and you do not actually see a traditional written signature anywhere on the document.

Mark as Final

Mark as final, marks the document as final, sets the document to read-only, and saves it for you.

Run Compatibility Checker

By running the compatibility checker in Word 2007 you can check to see if your document will load in previous versions of Microsoft Word.  This is very important if you work with customers or suppliers who may be running older versions of Word.

Conclusion

So there you have it, a deep dive into the document preparation features that you can find in the Prepare menu in Word 2007.  Hope that helps!

TNP

[tags]Word 2007, Prepare, Rights Management, Tips, Help[/tags]

Exciting news!!!  My sources at Microsoft have all been spruiking that Microsoft Office 2007 has now reached the magic milestone that is RTM.

If you are a MSDN subscriber, search
you can expect the gold code to be available in the next few days.

If you are a consumer, diagnosis
we still need to wait until early next year to purchase Microsoft Office 2007 from the shops!

So now that Office 2007 is available, are there any areas that you need me to cover?  Over the next week or two I think I will get back to basics and build tutorials that cover the products (Word 2007, Excel 2007, PowerPoint 2007 and Outlook 2007 to start with) from the ground up!

If you have any suggestions… please leave a comment and let me know.

TNP 😉

[tags]Office 2007, RTM, Tutorial[/tags]

Love to see comments like this one I received today!

“I love your website! You make changing to Office 07 much more better with all your tips and stuff. The way you say it makes me understand, purchase and get the idea more better. Thanks!” – Michael, pharm Houston, for sale USA

Keep the comments coming, and let me know what you want me to write about.  I now have my hands on a RTM copy of Office 2007 Professional, so I will be pumping more Office 2007 Tips, Tricks and Tutorials in the coming weeks.

Cheers,

TNP 😉

I am sure as soon as you thought about upgrading to Office 2007 and looked at the options available, sale
you thought – “dang it, this is going to be hard work deciphering exactly what version (or SKU) of Office I should buy.” 

Well let me save you the hassle and let you know exactly what you are getting when you purchase Microsoft Office Professional 2007:

  • Word 2007
    For all your word processing / document reading and creation needs
  • Excel 2007
    For crunching the numbers
  • PowerPoint 2007
    For presenting information to your peers
  • Outlook 2007 (with Business Contact Manager)
    To keep in touch with your colleagues through email (and keep track of customer details using the Business Contact Manager)
  • Access 2007
    To build databases to store your important business data
  • Publisher 2007
    To produce professional looking documents, marketing collateral, reports, business cards, banners, signs, websites etc.
  • Accounting Express 2007
    To make managing the finances of your small business (or your EBay empire!) easy

There are two different versions of Microsoft Office Professional 2007 that you can buy.  The first is a full version of the product, which you need to buy if you do not currently have a version of Office on your computer. 

If you currently use Office on your computer, then you can purchase the UPGRADE version, which is a lot cheaper!

Are you a teacher, dosage
student, price
or home user of Office, misbirth
and want to upgrade or buy a full version of Office 2007?  Microsoft Office Home and Student 2007 is probably the best version for you.  Why?  Well it is cheaper than most of the other office suites, but includes all the programs you are most likely to use every day.

What programs are included in Microsoft Office Home and Student 2007?

There are four different programs which come with Home and Student edition.  They are:

  • Word 2007
    For all your word processing, typing, document creation needs.  Great for school, college or university homework and assignments.
  • Excel 2007
    Covers all your number crunching spreadsheet needs.  Great for creating graphs and reports for your homework or assignments
  • PowerPoint 2007
    Enables you to create your own presentations.  Capture your ideas, and share them with an audience.  Again great for homework or assignments where you need to present in front of a class or audience
  • OneNote 2007
    OneNote is great for taking notes, jotting down information, and keeping track of things.  Just like a paper notebook, except electronic!  Again fantastic for school, college of university, as you can keep your research notes all in one place.

Microsoft Office Home and Student 2007 (along with all other Microsoft Office suites, and individual products) will be available in late January, and will cost around USD$150

TNP 😉

Have you upgraded from Excel 2003 to Excel 2007 but are unsure where some of your favourite commands are in the new ribbon user interface?  Don’t worry… here is a quick guide for some of my (and hopefully your) favourite Excel commands:

  1. Create a New Spreadsheet in Excel 2007
    Click on the Microsoft Office button (the circle in the top left hand corner of the screen), stuff and select new
  2. Insert Rows in Excel 2007
    Click on the ‘Home’ tab of the Ribbon, and then in the ‘Cells’ group, click ‘Insert’, and then click on ‘Insert Rows’
  3. Check Spelling in Excel 2007
    Click on the ‘Review’ tab of the Ribbon, and then in the ‘Proofing’ group, click ‘Spelling’.  Or you could use the shortcut key, which is F7
  4. How to AutoSum in Excel 2007
    First select the cells that you want to AutoSum, and then click on the ‘Home’ tab, look in the ‘Editing’ group, click ‘Sum’, and then click ‘Sum’
  5. Save your Spreadsheet in Excel 2007
    You can either click on the Microsoft Office Button (the circle in the top left hand corner of the screen) and select Save (or Save As), or you can click on the Save button in the Quick Access Toolbar (you can find the Quick Access Toolbar in the top left hand corner of the screen, just near the Microsoft Office button.)

Do you want to know where all your other favourite Excel 2003 commands are hidden (I mean where your favourite buttons can be found!)?  Microsoft have put together a great tool to help you out.  You can find the Interactive Excel 2003 to Excel 2007 command reference guide on the Microsoft Office website

’till next time

TNP 😉 

[tags]Excel 2007, Office, 2007, Help, Tutorial, Command Reference[/tags]

Do you love creating documents that are full of pictures?  Are you sick and tired of the same old Clip Art that comes included with Word?  Do you need more Clip Art for Word 2007, viagra 100mg PowerPoint 2007, somnology Publisher 2007, more about or any of the Microsoft Office 2007 programs? 

You are in luck!

Microsoft have a website that has over 150,000 (that’s one hundred and fifty THOUSAND!) free images and sounds that you can add to your documents, spreadsheets, or Publisher creations.

To search through the extensive online FREE Clip Art library, all you need to do is go to the Clip Art page on Microsoft Office Online, and type your search into the box at the top of the screen!

[tags]Clip Art, Office 2007, Stock[/tags]

Do you love creating documents that are full of pictures?  Are you sick and tired of the same old Clip Art that comes included with Word?  Do you need more Clip Art for Word 2007, viagra 100mg PowerPoint 2007, somnology Publisher 2007, more about or any of the Microsoft Office 2007 programs? 

You are in luck!

Microsoft have a website that has over 150,000 (that’s one hundred and fifty THOUSAND!) free images and sounds that you can add to your documents, spreadsheets, or Publisher creations.

To search through the extensive online FREE Clip Art library, all you need to do is go to the Clip Art page on Microsoft Office Online, and type your search into the box at the top of the screen!

[tags]Clip Art, Office 2007, Stock[/tags]

So you are going on holiday and need to let everyone know that you are not going to be answering their emails, resuscitator
looking at their funny forwards, nurse or reading about Nigerian money scams in your junk mail folder!

The Out of Office Assistant looks after your inbox whilst you are away, store
by replying with a custom message whenever someone sends you an email.  The message could be as simple as “Hi, I am not in the Office, email will not be read until I return”… or could include alternative contact details, or maybe the contact details of a colleague who is looking after your job whilst you are away.

To turn on the Out of Office Assistant in Outlook 2007:

  1. On the Tools menu in Outlook 2007, click on “Out of Office Assistant”
  2. Select “I am currently Out of the Office”
  3. Type your custom message in the box below
  4. Click OK

Simple as that!  If you could not find the Out of Office Assistant button in the tools menu, it might mean you are not using an Exchange server at your workplace.  Outlook needs to be connected to an Exchange server for the Out of Office Assistant to work properly (or at all!)

When you get back from holidays… you will want to turn off your Out of Office Assistant.

In Outlook 2007, in the tools menu select “Out of Office Assistant”.  Then select “I am in the Office”

Get Smart with the Out of Office Assistant!

You can get smarter with the Out of Office Assistant in Outlook 2007… by adding additional rules to be processed whenever an email appears in your inbox.  For example, you might want to delete every email from your boss (not recommended), or move emails from a distribution list into a folder you have set up. 

To add more rules to your Out of Office Assistant… go to the tools menu again, select “Out of Office Assistant”, and then click “Add Rule”.

Now you can go on holiday and not have to worry about your email every 5 minutes!

[tags]OOF, Outlook 2007, Tips, Help, Out of Office[/tags]

Thats right… 23 Sleeps, ailment thats 552 hours, internist or  33120 minutes until Office 2007, try and Windows Vista will be available in the shops.  January 30 is not that far away!

You can pre-order your copy of Windows Vista or Office 2007 now on Amazon.com!  They can even gift wrap it for you!

Over the next three weeks I will be in overdrive making sure that you have all the tips, tricks and tutorials you need to hit the ground running as soon as you take off the shrink wrap on your own copy of Office 2007.

Make sure that you subscribe to the feed, and if you have any areas that you would like me to focus on… make sure you leave a comment!

’till next time

TNP 😉

[tags]Windows Vista, Office 2007, Launch[/tags]

Inserting tables in Word 2007 has changed slightly from previous versions of Office, buy however it really is a piece of cake with the new Ribbon user interface, and my favourite feature of all… live preview!

  1. On the ribbon, click “Insert” (because we want to “Insert” a table)
  2. Click on the “Table” button,  and a grid will appear below it.
  3. Drag your mouse over the grid, selecting the number of columns and rows that you would like to have in your table.  For example, in the image below (click if you want to see a larger version), I have dragged over 3 columns, and two rows, to create a 3×2 table.  Thanks to live preview, you can see the resulting table IN REAL TIME as you move the mouse over the grid!  Very nice!
  4. Once you have decided on the number of rows and columns, click on the grid and the table will be inserted!

If you want to insert a table with more than 10 rows, or 10 columns, simply click on “Insert” on the Ribbon, then click on “Table”, and then click on “Insert Table”.  Using this dialog box you can specify exactly how many rows or columns you want.

Once you have created your table, it is very quick and simple to add a splash of colour to your table!

  1. Click on the table you have just created.  You will notice a new set of tabs appear in the Ribbon:
  2. Click on the “Table Styles” selector, and click on your favourite colourscheme:
     
  3. Sit back and enjoy your very attractive, very simple table in Word 2007!

So there you have it… Everything you really need to know to use tables in Word 2007.  Much faster than previous versions don’t you think!!!!!

’till next time

TNP 😉

[tags]Tutorial, Word 2007, Tables[/tags]

One of the most useful features of Word 2007, bronchitis especially when collaborating with colleagues or team members in other offices is Track Changes.  Combined with the comment feature it is easy to understand what changes have taken place in a document, visit this site and why!

Here is an example of what you can do with Track Changes, and a Comment.

How to turn on Track Changes in Word 2007

  1. Click the “Review” Tab in the Word 2007 Ribbon
  2. Click the “Track Changes” button

If you want to incorporate all the changes one of your colleagues made, or reject some whilst approving others, you can do that with the buttons in the “Changes” group, again in the “Review” tab of the Word 2007 Ribbon.

To accept the change, simply click “Accept”.  To reject, click “Reject”.  To move between changes, you can use the “Previous” and “Next” buttons.  Pretty simple really 🙂

How to add a Comment in Word 2007

To add a comment, again on the “Review” tab of the Ribbon, in the “Comments” group, click on “New Comment”.  You will then be able to type your comment into the balloon on the side of the document. 

Note that when you add a comment, it will begin with your initials.  To change your initials, click on the Office Orb, in the top right hand corner of the screen, and then select “Word Options”.  In the “Popular” section (should be the default when you open the options dialog box) there is a text field where you can change the initials.

THE MOST IMPORTANT THING TO REMEMBER WHEN USING TRACK CHANGES AND COMMENTS IN WORD 2007…

… is to run the document inspector (Office Orb -> Prepare -> Inspect Document) before publishing the document.  Using the document inspector you can be assured that any of your comments or tracking balloons will not be visible to readers of the document.  Especially important if the comments give away some of your trade secrets, or disrespect one of your team mates in some way 😉

’till next time

TNP 😉

[tags]Track Changes, Word 2007, Review, Tutorial[/tags]

Stumbled across this absolute beauty of a Visio template today.  Strictly speaking this will work with Visio 2007 as well as earlier versions like Visio 2003… but I just had to blog about it.

Crime Scenes with shapes – Visio Template

That’s right… you can now play CSI at home, approved without the dangerous explosions, refractionist car chases or other potentially life ending catastrophes that happen on the TV Series.

The Visio Crime Scene template, which you can download from the Microsoft website, contains all the things you need to recreate your favourite crime scene – bodies (with movable arms and legs), separate arms and legs (!), weapons of all varieties (shot guns, pistols, shell casings, clips, even nunjuks!!!), pools of blood (small, large, or trail)… even a king size bed for those domestic disputes.

You can find the FREE Crime Scene Template, as well as many other great Office 2007 templates to download from Microsoft Office Online.

’till next time

TNP 😉

[tags]Visio, Template, CSI, Office 2007[/tags]

So you have just purchased a version of Office 2007 (or your boss just made you upgrade your PC at work!), sildenafil and want to get up to speed quickly on exactly how to use Word 2007.  No sweat – here is the ultimate list of great posts to help you get your head around exactly how to use Word 2007 – fast!

I would start with the first couple, discount and as you build your confidence, generic start tackling some of the more advanced tutorials.

When you first start using Word 2007 – read…

  1. What happened to the File Menu? Help with the new user interface in Office 2007
  2. Screencast: Introduction to the New Ribbon UI in Word 2007
  3. Word 2007: Undo
  4. What are Galleries in Office 2007?
  5. Printing in Word 2007

Once you are comfortable, move on to…

  1. Need more Clip Art in Word 2007?
  2. Inserting a Table in Word 2007
  3. Find and Replace in Word 2007
  4. Word 2007: How to add page numbers to your documents
  5. How to Change your Page Orientation (Portrait vs Landscape) in Word 2007
  6. Breaks in Word 2007 – Page, Column, Text Wrapping and Section Breaks
  7. Word 2007: Page Layout Deep Dive Tutorial
  8. Word 2007: What is the Prepare Menu? Deep Dive
  9. How to Superscript text in Word 2007
  10. Show and Hide Codes in Word 2007
  11. Insert a Drop Cap in Word 2007
  12. Track Changes, and Comments in Word 2007
  13. How to save your Word 2007 document as a PDF
  14. Word 2007 – Send your Document, Share it with the World!

And once you are an absolute power user of Word 2007…

  1. Word 2007: Start Word 2007 without the Splash Screen
  2. Shortcut keys in Word 2007
  3. Word 2007: Minimise the Ribbon (Minimize the menu)
  4. More than just word count – All the document statistics you want in Word 2007 using Status Bar Configuration
  5. Word 97 Look and Feel, with Word 2007!
  6. Lorem Ipsum and other random filler text in Word 2007, PowerPoint 2007, and Excel 2007
  7. Screencast – Extending the Office 2007 UI with a Custom Ribbon

And to keep track of the latests posts on Word 2007 at The New Paperclip, simply check out the Word 2007 Category 

So there you have it – remember if you have trouble with anything in Word 2007, post a comment and I will try to write a tutorial especially for you! 

Or you could purchase one of these books from Amazon.com