If you follow @thenewpaperclip on Twitter (or @paulwoods – the guy behind The New Paperclip), you would have known that I was presenting at TechEd Australia the past week.
My session (with Microsoft Australia’s Andrew Lowson) was titled “Personal Productivity for the IT Pro” and was one of the level 100 sessions in the Office System track.
It was never meant to be a deep dive – simply a session to highlight some quick productivity wins you can get simply by getting to know the tools you already have in front of you – in this case, Microsoft Office.
The best part of the session was that about about half way through we handed it over to the audience and started crowd sourcing productivity tips. It was obvious that there are some very smart, very passionate people out there – and plenty of knowledge was shared
For those of you who could not make it to TechEd, or are unable to access the session I delivered via your TechEd Online subscription, whilst on site at the Gold Coast Convention Centre I did record a TechTalk just for you.
If you are a keen user of OneNote 2007, you by now will have 3, 4, 5, 10, 20 or more workbooks. One way that you can differentiate between those different workbooks is the colour that each one has.
That’s right! Did you notice that each workbook icon is in fact a different colour?
Well like most things in Office 2007, it is really easy to change those workbook colours. Maybe you want to do it so one or two key workbooks stand out… maybe you just want to show some of your personality. Either way, this is how you go about it!
1) Right click on the OneNote 2007 Workbook
2) Select “Properties…”
3) Select your favourite color from the colour palate.
If you are anything like me, your handwriting is very very bad! In fact, if you are really like me you need all the help you can get to ensure that your handwriting is legible!
Well if you are using your pen or stylus in OneNote 2007 to take notes, there is an option to help you at least write straight lines! They are called Rule Lines, and are really easy to add to pages in your OneNote 2007 Notebooks. Here is how…
1) Open up your notebook, and go to the page you want to add Rule Lines to
2) Click on “Format” in the menu
3) Click on “Rule Lines”
4) Select your preferred rule line option
There are a number of different line rules you can use to ensure you can get the most out of your OneNote 2007 notebook. They are:
Very Large Grid
That’s right – you might have noticed that there is also a grid rule you can use, just like that graphing paper we had to use back in school! Ahh the memories!
Are you keeping your meeting minutes in OneNote 2007? Well it would be a great idea to put all the details of the meeting at the top of your OneNote 2007 page right?
Well you can stop opening up Outlook, double clicking on the meeting, copying the details, opening up OneNote, finding the right Notebook and the right page… and then paste (what a relief!)
So how can you save all that pain?
1) Make sure you have Outlook 2007 open!
2) Open up OneNote 2007 and find the page you want to work on
3) Click on the “Insert Menu”
4) Click on “Insert Outlook Meeting Details”
5) Select the Meeting you want to insert
6) Click “Insert Details”
This inserts a great summary of the meeting into your OneNote 2007 Notebook, including the name of the meeting, the Date and Location, the Attendees, and any of the details you included in the original meeting request.
So are you comfortable with the basics of Office 2007, and want to go a little deeper? Maybe you want to build your knowledge around one particular product? Maybe you just want something interesting to read!
If you are into Office 2007, you might not know it, but The New Paperclip is not your only option (if you thought it was, I am very flattered though!). There are plenty of quality resources out there that you can leverage to make you far more productive using Word, PowerPoint, Excel, Outlook or the rest of the suite.
This is a great resource if you want to keep your finger on the pulse of everything happening with Microsoft Office. This one page displays all the news from 30 or so of the web’s leading Microsoft Office sites, which means you can quickly get up to speed on exactly what the ‘blogosphere’ is thinking about when it comes to Office.
You can also read the latest AllTop Microsoft Office news simply by watching out for the AllTop section to the right of this article – it gets updated every hour!
This blog is run by the folks who run Microsoft’s own Office help site – Office Online. Great to get their perspective on what new and exciting things are happening in the world of Microsoft Office.
Number 3: The blogs of all the Office teams at Microsoft
There is nothing better than getting it from the horse’s mouth right! These blogs are run by the folk who actually build the products in Office, so they are filled with interesting stories, tips, and tricks that will help you become more productive with Office 2007
There are literally hundreds of other resources out there that you could find, and the ones I have listed in this article would be a great place to start… well, of course after you have read all the articles on The New Paperclip!
They have been closed for a while now, but today I am re-launching The New Paperclip’s Office 2007 Forums!
What does that mean? If you have any question at all about Office 2007, whether it is Word, Excel, PowerPoint, Outlook, Access or even SharePoint Designer… you now have a place where you can look for answers.
I will be there frequently, and we will be able to draw on the collective knowledge of the community to get your question answered!
So you have been using OneNote for a while, and have an appreciation for what a fantastic productivity tool it is. Well are you ready to get even more out of OneNote 2007?
Did you know that OneNote 2007 is jam packed with templates that can make your life much easier. Now I will be the first to admit that some are there just to look pretty (like all the different coloured backgrounds you can have… “Red Chalk” anyone?), but there are plenty that have real business (and students, academic) value and should be checked out. For example:
Academic Templates for OneNote 2007
Simple Lecture Notes
Detailed Lecture Notes
Lecture Notes and Study Questions
Math/Science Class Notes
History Class Notes
Business Templates for OneNote 2007
Simple Meeting Notes 1 (and 2)
Informal Meeting Notes
Personal Meeting Notes
Detailed Meeting Notes
Formal Meeting Notes
Planning Templates for OneNote 2007
Simple To Do List
Prioritised To Do List
Project To Do List
So how do you get your hands on these templates? Lucky for you they are already loaded in OneNote 2007 for you. To access them, simply:
1) Click “File”
2) Move your mouse over “New”
3) Click on “Page from Template…”
4) Look to the right and select the page template you want.
Looking for more OneNote 2007 Templates?
The fantastic thing is that you can also get more page templates for OneNote 2007 from Office Online. So if you are after a calendar, more planning, reporting or meeting templates – even address books!, you can find them all there – simply click the link on the Templates Taskbar in OneNote 2007, or visit Office Online.
Are you writing a training document and need to capture a screenshot, or a snapshot of part of your screen? Maybe you want to keep a record of an image and text you found in a document or a web page? Or maybe you just want to keep something funny you saw on the internet? Well did you know you can quickly and easily take a screen grab with OneNote 2007.
It is really easy!
1) Open up OneNote 2007
2) Look at the toolbar along the top of the window and you will find a “Clip” button. Click on that.
3) Using the Black Cross that appears on the screen, simply click and drag the section of the screen that you want to capture.
4) Your screen clipping will now appear in OneNote!