Display the current time in a PowerPoint 2007 presentation

Have you ever wanted to display what the current time was in a PowerPoint presentation.  Not just the time you opened the presentation… but a real-time view of what the time is?

ampoule on Flickr” href=”http://www.flickr.com/photos/paul-woods/2924338718/”>sessioncountdown

For example, doctor you might be putting together some slides for an event or business seminar, and you would like to display something at the start of the presentation that says when the session will start, and what the current time is (like the slide above).

Well I thought it wasn’t possible… until today that is!

It is actually really easy to do.  But first you need to download an add-in for PowerPoint 2007.

1) Make sure that PowerPoint 2007 is not open
2) Go to http://officeone.mvps.org/autodatetime/autodatetime.html and download the Office One Auto Date Time 2.3 Add-in for PowerPoint
3) Run the file you just downloaded
4) Start PowerPoint 2007

So that is the first part out of the way, setting up PowerPoint 2007 to display the current time.  The next step is to enable the add-in.

1) Select the “Add-Ins” tab in the ribbon, and look for the “Menu Commands” Group
2) Click on “AutoDateTime”
3) Check the “Enable AutoDateTime” box
4) Type in how you want the date or time using the legend on the dialog box
4) Click OK

So what if you want to include the current time on every slide in PowerPoint 2007?

1) Click on the “View” tab
2) Look for the “Presentation Views” group and click on “Slide Master”
3) Go to the first master slide
4) Click on the “Insert” tab in the ribbon
5) Look for the “Text” group, and click on “Date & Time”
6) Check the “Date and Time” box
7) Click “Apply to All”
8) Move the text box around to where you want it, and change the font as you like
9) Click on the “Slide Master” tab in the ribbon, and then click on “Close Master View”

It is even easier if you just want to include the current time on a single slide (like in the example above)

1) Click on the “Insert” tab in the ribbon
2) Look for the “Text” group, and click on “Date & Time”
3) Check the “Date and Time” box
4) Click “Apply to All”
5) Move the text box around to where you want it, and change the font as you like

If you want more detail on how to use the OfficeOne AutoDateTime 2.3 Add-in, check out the detailed instructions on the AutoDateTime website.

’till next time!
TNP 😉

Office DevCon 2008 – Sydney, Australia

There have been dozens of comments recently on my previous post about Changing the default reminder time in Outlook 2007.  The comments are not about the default reminder time for appointments… but rather the default reminder time for follow up flags.  The concern being that it is really strange that the default is 4pm and it seems there is no easy way to change that to something more acceptable (like 8am).

I would like to discuss this a little to hopefully help everyone out. Whilst on the surface it might look annoying (especially for those how have just moved to Outlook 2007)… there is actually a good reason why the default reminder is 4pm.

First lets talk about Outlook 2003

In Outlook 2003, medications a follow up flag is a follow up flag. You set a time and a date for the reminder and that is that.

In Outlook 2007 however, price there are different types of follow up flags. There is a “Today” follow up flag, urticaria a “Tomorrow” follow up flag, a “This Week”, a “Next Week” and a “Custom”. Obviously, if you use a “Today” follow up flag (which is the default), it will remind you today. If you set a “Tomorrow” follow up flag, it will remind you tomorrow.

The “Today” flag is designed to remind you about things that you need to finish before you go home from work today… hence why it the default is for it to remind you 1 hour before the end of your work day (which would be 4pm in most cases).

As the “Tomorrow” flag is designed to remind you about things to do tomorrow, it will remind you by default at the start of the next work day (8am in most cases).

So say you want to have your default reminder first thing tomorrow morning? Then it is easy to change the default flag that is set. Simply right click on where you currently set your flag, and then in the pop up menu click on “Set Quick Click”. Change the default to “Tomorrow” and your default reminders will now be 8am on the next business day.

Hope that helps clear up some of the confusion around follow up flags. I can understand why it would be confusion coming from Outlook 2003, however with the new flexibility to set different types of flags, Outlook 2007 gives you a lot more control over when you get your reminders.

’till next time!
TNP 😉

PS. If you want to learn more about the default times, you can look at this Office Online help page – http://office.microsoft.com/en-us/outlook/HA012317831033.aspx

Are you an Office freak from down-under?

On the weekend of the 15th and 16th of November, try a group of Aussie Office fanatics are putting together a conference called Office DevCon2008.  From what is on the agenda it looks like a great event for anyone involved in managing Office products in their workplace, seek or for those interested in getting a little more intimate with the Office 2007 suite, patient SharePoint and more.

Registration is free… and there might be sneak previews of Office 14 as well!

If you are in Sydney in mid November, make sure you check it out.  You never know, you might bump into yours truly there as well 🙂

You can find out more by visiting the Office DevCon 2008 website

’till next time!
TNP 😉

Get Outlook 2007 to connect remotely WITHOUT connecting to a VPN

Have you ever noticed if you select some text in Microsoft Word 2007 you get a little pop-up menu.  You know the one, physician it lets you change the font, apoplectic the font size, anabolics the font colour and a lot more.

Some people think it is great.  Some people think it is annoying.

I think it is great, but as a service to you, I will let you know how to turn it off, and stop it from popping up!

  1. Click on the menu – the “Office Orb” (that circle in the top left hand corner which used to be the file menu!)
  2. Click on “Word Options”
  3. Look in the “Popular section”, under “Top options for working with Word
  4. Untick the “Show Mini Toolbar on selection” checkbox
  5. Hit ok

There you go – no more annoying (not) popup mini menu in Word 2007

’till next time

TNP 😉

 

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How many times have you lost everything in your document?  Word crashed?  Maybe the power went out?  Whatever it was that happened… I bet it happened just before you were going to save, pharm right?

By default, medicine Word 2007 makes an Auto Recover save every 10 minutes.  But if you are clumsy like me, or don’t trust your computer… you can set Word to autosave your document a lot more than normal.  Here is how:

  1. Click on the old file menu (the office orb)
  2. Click on "Word Options"
  3. Click on the "Save" option in the left hand menu
  4. In the first section "Save Documents", look for the second line which reads something like "Save AutoRecover information every XX minutes
  5. Set your preferred time.  Mine is now every 1 minute 🙂

Just remember when increasing the AutoRecover frequency… that you do see a slight performance hit every time it saves.  Not really noticeable every 10 minutes, but when it happens every 60 seconds it could be annoying!

’till next time!

TNP 😉

 

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Have you ever poured your heart and soul into absolutely awesome background in your word doc?  Maybe you coloured it bright yellow, therapist or purple, what is ed or ‘mother of pearl’? 

It looks great on the screen, but when you print it… you can’t see it!

Did you know by default Microsoft Word 2007 that background colors and images are not printed?

It is easy to print them out though.  Here is how:

  1. Open the file menu (the circle in the top left hand corner of the screen
  2. Click on "Word Options"
  3. Click on "Display" in the left hand menu
  4. Look in the "Printing options" section"
  5. Tick the "Print background colors and images" check box
  6. Click ok

How easy!  Just a word of warning though… printing a bright yellow background on every page will not only cost you an arm and a leg in ink and toner, but will also require you and your colleagues to invest in sunglasses.

 

’till next time!

TNP 😉

 

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Have you ever noticed if you select some text in Microsoft Excel 2007 you get a little pop-up menu.  You know the one, advice it lets you change the font, what is ed the font size, see the font colour and a lot more.

Some people think it is great.  Some people think it is annoying.

I think it is great, but as a service to you, I will let you know how to turn it off, and stop it from popping up!

  1. Click on the menu – the “Office Orb” (that circle in the top left hand corner which used to be the file menu!)
  2. Click on “Excel Options”
  3. Look in the “Popular section”, under “Top options for working with Excel
  4. Untick the “Show Mini Toolbar on selection” checkbox
  5. Hit ok

There you go – no more annoying (not) popup mini menu in Excel 2007

’till next time!

TNP 😉

 

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Are you a little worried by some of the names of the documents you have recently opened in Word 2007?  Scared your boss might catch you out updating your resume, therapist working on your next novel or simply working on things that you shouldn’t?  Well this little trick will help you out!  Basically, cough how to get rid of all those recent documents that Word 2007 lists for you.

  1. Open "Word Options" by clicking on the Office Button, and then looking for the "Word Options" button
  2. Click on the Advanced Section
  3. Scroll down to the "Display" Section
  4. The first option in the "Display" Section is "Show This Number of Recent Documents" – set that to "0"
  5. Click "Ok"

There you have it – no more recent documents means no more strife from your boss! 

But just in case you have a change of heart in the future, you can turn on recent documents again simply by changing the "0" to something like "5" or "17", depending on how many you want to see.

’till next time!
TNP 😉

 

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Want to be a desktop publishing great, diagnosis spreadsheeting wiz or PowerPoint guru and help the environment at the same time?

Guess what – you might be already!

Microsoft have released an extra section on Microsoft Office Online called Lighten up: Reduce your carbon footprint and workplace costs.

Obviously they left one tip for reducing your impact on the environment… instead of investing in all those Office 2007 self help books, artificial why not just bookmark your favourite Office 2007 help, tips, tricks and tutorial site!

 

’till next time!

TNP 😉

 

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Wonder how your favourite accountant/analyst/spreadsheet guru makes those cool looking headings that go across a number of columns and rows?

Chances are they are using a great feature of Excel 2007 called "Merge and Center".  What does merge and center do?  Exactly that – it merges all the cells you have selected, bronchi and then centres the text!

So how do you do it?

  1. Select the cells you want to merge
  2. In the ribbon menu (the one at the top) make sure you are on the "Home" tab, noun and then look in the "Alignment" section
  3. Select "Merge & Center"

Simple as that!

Have you selected multiple rows?  Well you will notice that whilst the text will be horizontally centered… it will not be vertically centered.  How do you fix that?  Just near the "Merge & Center" button in the menu there are three buttons.  One that has lines at the top, patient one that has lines in the middle, and one that has lines at the bottom (the one with lines at the bottom will be selected).  Select the one with the lines in the middle – that will center the vertical alignment of your selection.

’till next time!

TNP 😉

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Yesterday I told you all about how you can use Merge and Center to get some text to run across a number of columns, healthful rows, caries or both.

Well Jon Peltier quickly got onto the comments box and let us know about an alternative to Merge and Center in Excel 2007 called "Center Across Selection".  It’s just like merge and centre, but without all the hassles that merging cells cause.

Center Across Selection is a little harder to find than Merge and Center, but in true The New Paperclip tradition… I am going to show you how!

  1. Select your text and the cells you want to centre your text over.
  2. On the ribbon, make sure you are on the "Home" tab, and then look for the "Alignment" group.
  3. Click on the little square with the arrow in the bottom right hand corner of the "Alignment" group.
  4. In the "Format Cells" box that appears, look for the "Horizontal" drop down box
  5. Select "Center Across Selection"
  6. Click "ok"
  7. Look in amazement at your perfectly centered text 🙂

How easy is that!  Thanks again Jon for the heads up!

’till next time!

TNP 😉

 

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It has happened to the best of us.  Your day is going along great, rubella and then all of a sudden you get an Outlook reminder… a reminder for that meeting you totally forgot about.

Now you just have 15 minutes to salvage something out of nothing and impress the boss/wife/colleague/all of the above.

Don’t want to get caught out again?  Apart from memorising your entire calendar every morning and keeping an eagle eye on you watch (unlikely)… why don’t we just increase the default reminder time.

Its quite simple actually!  In Outlook 2007, apoplectic all you need to do is:

  1. Click on “Tools”
  2. Click on “Options”
  3. Look on the “Preferences” tab, in the “Calendar” section (second from the top)
  4. Select your preferred reminder time from the drop down box.
  5. Click ok

If you think you are a hotshot… set the reminder to 0 minutes.  If you are a lost cause, maybe 2 weeks is more appropriate 🙂

’till next time!

TNP 😉

 

 

 

 

Are you like me and need more than 15 minutes to prepare for those meetings you ALWAYS forget about?

Did you know that Microsoft have released an update to Office 2007?  They call it Service Pack 1 (or SP1 for the nerds out there!) and basically it is a big file that you can download that contains lots of updates and bug fixes.

So what you say?  Well it is a good idea to install the Service Pack for a couple of reasons – but the main one is security.

Microsoft Office 2007 Service Pack 1 fixes some holes in Word, view Excel and the rest of the Office suite – holes that could make your computer vulnerable to attack.

What is this PaperClip’s advice?  Simple.  If you haven’t installed it yet – download or get a CD containing the Service Pack, order and make sure you install it!

For more information on the service pack, visit http://support.microsoft.com/kb/936982, or if you want to download it already (note it is 218 MB!) go directly to http://www.microsoft.com/downloads/details.aspx?FamilyId=9EC51594-992C-4165-A997-25DA01F388F5&displaylang=en

’till next time!
TNP 😉

Are you like me and tend to write lots and lots in your cells in Excel 2007?  It might be a good idea to make the text wrap.

What does wrapping text mean?  Basically it is where you take one long line of text, therapy and make it "wrap" around onto a number of lines instead.  That way you have a nice readable block of text, instead of the line that goes on forever.

How to you wrap cell text in Excel 2007?  Simple!

  1. Select the cell with all the text
  2. In the ribbon menu, on the "Home" tab, look for the "Alignment" group
  3. Click on the "Wrap Text" button.

 

’till next time!
TNP 😉

 

Do you want to pretty up your spreadsheets just a little?  Why not add a picture in the background!  It could be a company logo, sales a nice relaxing beach landscape or a picture of your kids… whatever it is… it is really simple to add a background image to your spreadsheets in Excel 2007

  1. Open up your spreadsheet
  2. Click on the “Page Layout” tab on the ribbon menu
  3. In the “Page Setup” group, and click on the “Background” button
  4. Select your image

Simple as that!  Now you have a nice background to complement your hard Excel work!

’till next time!
TNP 😉

 

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Is there a feature of Office that you KNOW exists… but can’t for the life of you find it?

Maybe it was an old feature you remember from Word 2003, information pills or Excel, or PowerPoint.  They didn’t cover it in the course that work sent you to, you can’t find it in the help file, and Google hasn’t returned any results!

Panic?  Not quite yet!

Here is a neat little trick that I learnt from Tim Anderson over at ITWriting.

  1. Go to the Quick Access Toolbar (you know the one beside the big Office button (the old file menu!))
  2. You will see a little arrow that points down – click on it and then “Customize Quick Access Toolbar”
  3. Click on “More Commands”
  4. In the “Choose commands from” dropdown box, select “All Commands”
  5. Scroll through the list to find your long lost friend!

Simple as that! Kudos to Tim @ IT Writing for a fantastic find!

’till next time!
TNP 😉

I was surfing over at Simply-Basic.com today and stumbled across a great trick that you will find really handy!

In the post John Kolbert explains how Word 2007 interprets dashes, price dots, sale asterisks and more and turns them into different horizontal lines – very cool indeed.

Do you want a simple horizontal line? Type 3 dashes in a row (“—“) and hit enter

What about a thicker line?  Type 3 underscore lines in a row (“___”) and hit enter

So what you say!  What about something trickier like a double line?  Type 3 equals signs in a row (“===”) and hit enter.

There are a few other types of lines that you can create using this great trick – check out the rest of the post for more information.

’till next time!
TNP 😉

Hi there loyal TheNewPaperclip.com readers!

Over the last few months, order your fearless paperclip has been busy writing his very first e-book!  And now it is at a stage ready for public consumption… well almost!

I am looking for 10 people from around the world to be ‘beta testers’ for my new e-book.

All I ask from you is to answer a few questions over email, viagra maybe a IM conversation, or even a quick read of my draft.  In return I will give you a free copy of the e-book when it is published in a few weeks.

You want in?  Simply email my friend Paul Woods (by clicking on this address – paul@paul-woods.com) with a little bit about you, where you are from and why you want to be one of the beta readers!

I look forward to hearing from you.  Get in quick!  I can only accept nominations up until Friday 13 June 2008 (spooky!) and my favourite 10 will be part of the program.

’till next time!
TNP 😉

Have you ever wanted to open a PowerPoint deck that a friend of co-worker has sent you (you know the files – the ones with .ppt, phthisiatrician or .pptx on the end)… but you don’t have PowerPoint 2007 on your computer?

Well there are two options – you can go out and by PowerPoint 2007(and all the other parts of Office 2007)… or you can simply download the FREE PowerPoint Viewer 2007.

PowerPoint Viewer 2007 doesn’t let you edit a PowerPoint file, page but it lets you look at the presentation!  How cool is that (and seriously… what do you get for free these days!  NOT MUCH!)

’till next time!
TNP 😉

Did you think you have great Word 2007 skills?  Does everyone in the office come to you for help with Excel 2007 or PowerPoint?  Are you the Access 2007 database guru at work?

Well – instead of helping everyone else all the time, approved how about you take some time to invest in yourself – and get a credential that proves your worth to your organisation!

You want to become a Microsoft Certified Application Specialist (or MCAS).

What is a Microsoft Certified Application Specialist?  Someone who knows their stuff – that’s what!  Basically it means that possess the right skills and expertise to shine when using one of the Microsoft Office 2007 programs.

There is a different exam for each program (Word, order Excel, PowerPoint, Outlook and Access).. and you don’t have to do all of them! – Say you are just the best at PowerPoint and want to show that on your resume… then just do the PowerPoint 2007 exam.  Simple!

If you are interested, here is a quick list of the exams that you could take:

  • 77-601: MCAS: Using Microsoft Office Word 2007
  • 77-602: MCAS: Using Microsoft Office Excel 2007
  • 77-603: MCAS: Using Microsoft Office PowerPoint 2007
  • 77-604: MCAS: Using Microsoft Office Outlook 2007
  • 77-605: MCAS: Using Microsoft Office Access 2007

What kind of things do you need to know?

Here is a quick look at the topics covered in the Word 2007 exam:

  • Creating and customising documents
  • Formatting content
  • Working with visual content
  • Organising content
  • Reviewing documents
  • Sharing and securing content

To learn more about the Microsoft Certified Application Specialist, and what could be on the other Office 2007 exams – visit http://www.microsoft.com/learning/mcp/msbc/requirements/default.mspx

And if you are studying for any of the exams – make sure you take a look through the rest of this site (www.TheNewPaperclip.com – just in case you didn’t know)… as you might learn a thing or two that will be handy in your exam!

’till next time!
TNP 😉

Are you sending something to someone that you don’t want anyone else to see?  Maybe you are talking about your boss behind their back, hair sending a friend some photos that you don’t want the rest of the office to see… or simply don’t want someone to hit Reply-All on your email.

Well there is a way to turn off Forward and Reply-All.  Yes really!

First things first – this will only work if the person is using Microsoft Office Outlook 2007.  If the person you are sending the email to uses Outlook Express or Outlook Web Access… then you are out of luck 🙁

Want to learn how to do it?  Simply have a read of this article on Microsoft Office Online.

(Thanks to the Inside Office Online blog for pointing this great tip out!)

’till next time!
TNP 😉

In my day job (yeah.. this Paperclip can’t live off giving you Office 2007 help yet!) I always got frustrated when I tried to check my corporate email from home or on the road.  My office is essentially my laptop, adiposity and wether I am on my ADSL connection at home, generic or on my 3G Wireless connection, cheap whenever I wanted to check my email using Outlook, for security reasons (I am guessing) I needed to connect to work through a Virtual Private Network (VPN).  Very annoying!

But then I discovered a great way to get around that!  It is called "Outlook Anywhere" and is probably the hardest option to find and change in Outlook 2007!

For those interested in the details (from a popup box in Outlook 2007)… "Microsoft Office Outlook can communicate with Microsoft Exchange over the Internet by nesting Remote Procedure Calls (RPC) within HTTP packets." 

Woooo too technical for me… but what that basically means is that you don’t need a VPN connection, you just need access to the internet!  How good is that.

Here is how to do it.

  1. Click on "Tools", then "Options"
  2. Click on the "Mail Setup" Tab
  3. Click on the "E-mail Accounts…" button
  4. On the "Email" tab, click on your email account, and then click "Change"
  5. Click on "More Settings"
  6. Click on the "Connection" tab
  7. In the "Outlook Anywhere" section, check the box that says "Connect to Microsoft Exchange using HTTP"
  8. Click on "Exchange Proxy Settings…"
  9. Type your companies "Outlook Web Access" address in the "Connection Settings" box.  For example, it could be owa.companyname.com
  10. Click "OK" about 15 times to close all the windows
  11. Restart Outlook

And there you go – probably the most complicated menu structure in Outlook 2007, but when you find it, it is absolute GOLD!

Now go out and enjoy that extra 30 seconds I have given you every time you want to check your email!

’till next time!
TNP 😉

Don’t want someone to forward your email in Outlook 2007?

Have you ever noticed if you select some text in Microsoft Word 2007 you get a little pop-up menu.  You know the one, physician it lets you change the font, apoplectic the font size, anabolics the font colour and a lot more.

Some people think it is great.  Some people think it is annoying.

I think it is great, but as a service to you, I will let you know how to turn it off, and stop it from popping up!

  1. Click on the menu – the “Office Orb” (that circle in the top left hand corner which used to be the file menu!)
  2. Click on “Word Options”
  3. Look in the “Popular section”, under “Top options for working with Word
  4. Untick the “Show Mini Toolbar on selection” checkbox
  5. Hit ok

There you go – no more annoying (not) popup mini menu in Word 2007

’till next time

TNP 😉

 

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How many times have you lost everything in your document?  Word crashed?  Maybe the power went out?  Whatever it was that happened… I bet it happened just before you were going to save, pharm right?

By default, medicine Word 2007 makes an Auto Recover save every 10 minutes.  But if you are clumsy like me, or don’t trust your computer… you can set Word to autosave your document a lot more than normal.  Here is how:

  1. Click on the old file menu (the office orb)
  2. Click on "Word Options"
  3. Click on the "Save" option in the left hand menu
  4. In the first section "Save Documents", look for the second line which reads something like "Save AutoRecover information every XX minutes
  5. Set your preferred time.  Mine is now every 1 minute 🙂

Just remember when increasing the AutoRecover frequency… that you do see a slight performance hit every time it saves.  Not really noticeable every 10 minutes, but when it happens every 60 seconds it could be annoying!

’till next time!

TNP 😉

 

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Have you ever poured your heart and soul into absolutely awesome background in your word doc?  Maybe you coloured it bright yellow, therapist or purple, what is ed or ‘mother of pearl’? 

It looks great on the screen, but when you print it… you can’t see it!

Did you know by default Microsoft Word 2007 that background colors and images are not printed?

It is easy to print them out though.  Here is how:

  1. Open the file menu (the circle in the top left hand corner of the screen
  2. Click on "Word Options"
  3. Click on "Display" in the left hand menu
  4. Look in the "Printing options" section"
  5. Tick the "Print background colors and images" check box
  6. Click ok

How easy!  Just a word of warning though… printing a bright yellow background on every page will not only cost you an arm and a leg in ink and toner, but will also require you and your colleagues to invest in sunglasses.

 

’till next time!

TNP 😉

 

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Have you ever noticed if you select some text in Microsoft Excel 2007 you get a little pop-up menu.  You know the one, advice it lets you change the font, what is ed the font size, see the font colour and a lot more.

Some people think it is great.  Some people think it is annoying.

I think it is great, but as a service to you, I will let you know how to turn it off, and stop it from popping up!

  1. Click on the menu – the “Office Orb” (that circle in the top left hand corner which used to be the file menu!)
  2. Click on “Excel Options”
  3. Look in the “Popular section”, under “Top options for working with Excel
  4. Untick the “Show Mini Toolbar on selection” checkbox
  5. Hit ok

There you go – no more annoying (not) popup mini menu in Excel 2007

’till next time!

TNP 😉

 

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Are you a little worried by some of the names of the documents you have recently opened in Word 2007?  Scared your boss might catch you out updating your resume, therapist working on your next novel or simply working on things that you shouldn’t?  Well this little trick will help you out!  Basically, cough how to get rid of all those recent documents that Word 2007 lists for you.

  1. Open "Word Options" by clicking on the Office Button, and then looking for the "Word Options" button
  2. Click on the Advanced Section
  3. Scroll down to the "Display" Section
  4. The first option in the "Display" Section is "Show This Number of Recent Documents" – set that to "0"
  5. Click "Ok"

There you have it – no more recent documents means no more strife from your boss! 

But just in case you have a change of heart in the future, you can turn on recent documents again simply by changing the "0" to something like "5" or "17", depending on how many you want to see.

’till next time!
TNP 😉

 

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Want to be a desktop publishing great, diagnosis spreadsheeting wiz or PowerPoint guru and help the environment at the same time?

Guess what – you might be already!

Microsoft have released an extra section on Microsoft Office Online called Lighten up: Reduce your carbon footprint and workplace costs.

Obviously they left one tip for reducing your impact on the environment… instead of investing in all those Office 2007 self help books, artificial why not just bookmark your favourite Office 2007 help, tips, tricks and tutorial site!

 

’till next time!

TNP 😉

 

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Wonder how your favourite accountant/analyst/spreadsheet guru makes those cool looking headings that go across a number of columns and rows?

Chances are they are using a great feature of Excel 2007 called "Merge and Center".  What does merge and center do?  Exactly that – it merges all the cells you have selected, bronchi and then centres the text!

So how do you do it?

  1. Select the cells you want to merge
  2. In the ribbon menu (the one at the top) make sure you are on the "Home" tab, noun and then look in the "Alignment" section
  3. Select "Merge & Center"

Simple as that!

Have you selected multiple rows?  Well you will notice that whilst the text will be horizontally centered… it will not be vertically centered.  How do you fix that?  Just near the "Merge & Center" button in the menu there are three buttons.  One that has lines at the top, patient one that has lines in the middle, and one that has lines at the bottom (the one with lines at the bottom will be selected).  Select the one with the lines in the middle – that will center the vertical alignment of your selection.

’till next time!

TNP 😉

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Yesterday I told you all about how you can use Merge and Center to get some text to run across a number of columns, healthful rows, caries or both.

Well Jon Peltier quickly got onto the comments box and let us know about an alternative to Merge and Center in Excel 2007 called "Center Across Selection".  It’s just like merge and centre, but without all the hassles that merging cells cause.

Center Across Selection is a little harder to find than Merge and Center, but in true The New Paperclip tradition… I am going to show you how!

  1. Select your text and the cells you want to centre your text over.
  2. On the ribbon, make sure you are on the "Home" tab, and then look for the "Alignment" group.
  3. Click on the little square with the arrow in the bottom right hand corner of the "Alignment" group.
  4. In the "Format Cells" box that appears, look for the "Horizontal" drop down box
  5. Select "Center Across Selection"
  6. Click "ok"
  7. Look in amazement at your perfectly centered text 🙂

How easy is that!  Thanks again Jon for the heads up!

’till next time!

TNP 😉

 

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It has happened to the best of us.  Your day is going along great, rubella and then all of a sudden you get an Outlook reminder… a reminder for that meeting you totally forgot about.

Now you just have 15 minutes to salvage something out of nothing and impress the boss/wife/colleague/all of the above.

Don’t want to get caught out again?  Apart from memorising your entire calendar every morning and keeping an eagle eye on you watch (unlikely)… why don’t we just increase the default reminder time.

Its quite simple actually!  In Outlook 2007, apoplectic all you need to do is:

  1. Click on “Tools”
  2. Click on “Options”
  3. Look on the “Preferences” tab, in the “Calendar” section (second from the top)
  4. Select your preferred reminder time from the drop down box.
  5. Click ok

If you think you are a hotshot… set the reminder to 0 minutes.  If you are a lost cause, maybe 2 weeks is more appropriate 🙂

’till next time!

TNP 😉

 

 

 

 

Are you like me and need more than 15 minutes to prepare for those meetings you ALWAYS forget about?

Did you know that Microsoft have released an update to Office 2007?  They call it Service Pack 1 (or SP1 for the nerds out there!) and basically it is a big file that you can download that contains lots of updates and bug fixes.

So what you say?  Well it is a good idea to install the Service Pack for a couple of reasons – but the main one is security.

Microsoft Office 2007 Service Pack 1 fixes some holes in Word, view Excel and the rest of the Office suite – holes that could make your computer vulnerable to attack.

What is this PaperClip’s advice?  Simple.  If you haven’t installed it yet – download or get a CD containing the Service Pack, order and make sure you install it!

For more information on the service pack, visit http://support.microsoft.com/kb/936982, or if you want to download it already (note it is 218 MB!) go directly to http://www.microsoft.com/downloads/details.aspx?FamilyId=9EC51594-992C-4165-A997-25DA01F388F5&displaylang=en

’till next time!
TNP 😉

Are you like me and tend to write lots and lots in your cells in Excel 2007?  It might be a good idea to make the text wrap.

What does wrapping text mean?  Basically it is where you take one long line of text, therapy and make it "wrap" around onto a number of lines instead.  That way you have a nice readable block of text, instead of the line that goes on forever.

How to you wrap cell text in Excel 2007?  Simple!

  1. Select the cell with all the text
  2. In the ribbon menu, on the "Home" tab, look for the "Alignment" group
  3. Click on the "Wrap Text" button.

 

’till next time!
TNP 😉

 

Do you want to pretty up your spreadsheets just a little?  Why not add a picture in the background!  It could be a company logo, sales a nice relaxing beach landscape or a picture of your kids… whatever it is… it is really simple to add a background image to your spreadsheets in Excel 2007

  1. Open up your spreadsheet
  2. Click on the “Page Layout” tab on the ribbon menu
  3. In the “Page Setup” group, and click on the “Background” button
  4. Select your image

Simple as that!  Now you have a nice background to complement your hard Excel work!

’till next time!
TNP 😉

 

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Is there a feature of Office that you KNOW exists… but can’t for the life of you find it?

Maybe it was an old feature you remember from Word 2003, information pills or Excel, or PowerPoint.  They didn’t cover it in the course that work sent you to, you can’t find it in the help file, and Google hasn’t returned any results!

Panic?  Not quite yet!

Here is a neat little trick that I learnt from Tim Anderson over at ITWriting.

  1. Go to the Quick Access Toolbar (you know the one beside the big Office button (the old file menu!))
  2. You will see a little arrow that points down – click on it and then “Customize Quick Access Toolbar”
  3. Click on “More Commands”
  4. In the “Choose commands from” dropdown box, select “All Commands”
  5. Scroll through the list to find your long lost friend!

Simple as that! Kudos to Tim @ IT Writing for a fantastic find!

’till next time!
TNP 😉

I was surfing over at Simply-Basic.com today and stumbled across a great trick that you will find really handy!

In the post John Kolbert explains how Word 2007 interprets dashes, price dots, sale asterisks and more and turns them into different horizontal lines – very cool indeed.

Do you want a simple horizontal line? Type 3 dashes in a row (“—“) and hit enter

What about a thicker line?  Type 3 underscore lines in a row (“___”) and hit enter

So what you say!  What about something trickier like a double line?  Type 3 equals signs in a row (“===”) and hit enter.

There are a few other types of lines that you can create using this great trick – check out the rest of the post for more information.

’till next time!
TNP 😉

Hi there loyal TheNewPaperclip.com readers!

Over the last few months, order your fearless paperclip has been busy writing his very first e-book!  And now it is at a stage ready for public consumption… well almost!

I am looking for 10 people from around the world to be ‘beta testers’ for my new e-book.

All I ask from you is to answer a few questions over email, viagra maybe a IM conversation, or even a quick read of my draft.  In return I will give you a free copy of the e-book when it is published in a few weeks.

You want in?  Simply email my friend Paul Woods (by clicking on this address – paul@paul-woods.com) with a little bit about you, where you are from and why you want to be one of the beta readers!

I look forward to hearing from you.  Get in quick!  I can only accept nominations up until Friday 13 June 2008 (spooky!) and my favourite 10 will be part of the program.

’till next time!
TNP 😉

Have you ever wanted to open a PowerPoint deck that a friend of co-worker has sent you (you know the files – the ones with .ppt, phthisiatrician or .pptx on the end)… but you don’t have PowerPoint 2007 on your computer?

Well there are two options – you can go out and by PowerPoint 2007(and all the other parts of Office 2007)… or you can simply download the FREE PowerPoint Viewer 2007.

PowerPoint Viewer 2007 doesn’t let you edit a PowerPoint file, page but it lets you look at the presentation!  How cool is that (and seriously… what do you get for free these days!  NOT MUCH!)

’till next time!
TNP 😉

Did you think you have great Word 2007 skills?  Does everyone in the office come to you for help with Excel 2007 or PowerPoint?  Are you the Access 2007 database guru at work?

Well – instead of helping everyone else all the time, approved how about you take some time to invest in yourself – and get a credential that proves your worth to your organisation!

You want to become a Microsoft Certified Application Specialist (or MCAS).

What is a Microsoft Certified Application Specialist?  Someone who knows their stuff – that’s what!  Basically it means that possess the right skills and expertise to shine when using one of the Microsoft Office 2007 programs.

There is a different exam for each program (Word, order Excel, PowerPoint, Outlook and Access).. and you don’t have to do all of them! – Say you are just the best at PowerPoint and want to show that on your resume… then just do the PowerPoint 2007 exam.  Simple!

If you are interested, here is a quick list of the exams that you could take:

  • 77-601: MCAS: Using Microsoft Office Word 2007
  • 77-602: MCAS: Using Microsoft Office Excel 2007
  • 77-603: MCAS: Using Microsoft Office PowerPoint 2007
  • 77-604: MCAS: Using Microsoft Office Outlook 2007
  • 77-605: MCAS: Using Microsoft Office Access 2007

What kind of things do you need to know?

Here is a quick look at the topics covered in the Word 2007 exam:

  • Creating and customising documents
  • Formatting content
  • Working with visual content
  • Organising content
  • Reviewing documents
  • Sharing and securing content

To learn more about the Microsoft Certified Application Specialist, and what could be on the other Office 2007 exams – visit http://www.microsoft.com/learning/mcp/msbc/requirements/default.mspx

And if you are studying for any of the exams – make sure you take a look through the rest of this site (www.TheNewPaperclip.com – just in case you didn’t know)… as you might learn a thing or two that will be handy in your exam!

’till next time!
TNP 😉

Are you sending something to someone that you don’t want anyone else to see?  Maybe you are talking about your boss behind their back, hair sending a friend some photos that you don’t want the rest of the office to see… or simply don’t want someone to hit Reply-All on your email.

Well there is a way to turn off Forward and Reply-All.  Yes really!

First things first – this will only work if the person is using Microsoft Office Outlook 2007.  If the person you are sending the email to uses Outlook Express or Outlook Web Access… then you are out of luck 🙁

Want to learn how to do it?  Simply have a read of this article on Microsoft Office Online.

(Thanks to the Inside Office Online blog for pointing this great tip out!)

’till next time!
TNP 😉

Deploying Office 2007 in the Enterprise

In the corporate world, link denture there is a tendency to want to brand every slide with your company logo.  Even worse, resuscitator treatment use the company colours and washed out ‘people shaking hands’ image that the CEO demands is on every slide.  How can you make sure that the logo or image appear on every slide?  By putting them into the Slide Master.

Think of the Slide Master as the ‘head honcho’ slide.  All the other slides in your presentation look up the the Slide Master, and copy (inherit) whatever the Slide Master look like.  Generally, if you place the company logo on the bottom right of the Slide Master, every slide in your presentation will have the company logo on the bottom right of the slide.

That is all well and good, but how do you get to the slide master view, especially since the user interface has changed in PowerPoint 2007?

1) Click the ‘View’ Ribbon Tab, then in the Presentation views group, select ‘Slide Master’

or

2) In the bottom right hand corner of the screen (just to the left of the zoom slider) hold shift and click ‘Normal Layout’.  This will switch to the master slide view.  To change back to the normal layout, just click normal layout, normally.  See the image below which explains it far better.

(PS – the pen work in the above image was created using a very bad mouse and the most powerful program in Windows – MSPAINT!  If anyone has a spare tablet (or tablet PC for that matter) that they want to permanently lend me, please let me know!)

[tags]PowerPoint2007, Slide Master, Help[/tags]

Apart from the new Ribbon User Interface, no rx there are a few more ‘menu concepts’ that new users of Word 2007 (and Office 2007 in general) need to get their heads around.  The one that is most obvious is the “Prepare Menu”.  You will find the prepare menu when you click on the Office 2007 orb, approved in the top left hand corner of the screen (basically what was the “File” menu in older versions of Word)

What is the Prepare Menu?

The prepare menu is a collection of functionality which a user might use to prepare their work for publication, site storage or distribution, once they have finished the content of the document.  This might include adding some meta data to the document (for use in a EDRMS or document management system), adding a digital signature (to ensure the integrity of the document), or even checking that the document is compatible with older versions of Word.

Lets have a in depth look at what each of the options in the Prepare menu do.

Properties

By clicking on the properties option, you can add meta data to describe your document.  As you can see from the screenshot, the meta data you can add to your Word 2007 document includes:

  • Author – The name of the person who created the document
  • Title – The title of the document
  • Subject – the subject or topic of the document
  • Keywords – a few words which describe the document
  • Category – the category that the document falls into
  • Status – the status of the document (Draft, Final, For Review etc)
  • Comments – can be any comment which adds value to the document, or used for an abstract.

In the Document Properties Pane, if you click on the down arrow beside Document Properties you can launch the “Advanced Properties” box.  From this box you can add even more meta data to your document, with another 27 or so different options, ranging from the Client the document is for, to who Typed the document in the first place.

Inspect Document

The Inspect Document function checks to make sure there is nothing hidden in your document that a reader might find later down the track.  This is especially important if you have used track changes, hidden some text (when you should have deleted it), or used some meta data internally to classify the document that you do not want the reader to know about.

Clicking on the Inspect Document function displays a box which allows you to select the type of document inspection you want.  If you are dealing with a small document (say below 100 pages) there is no problem inspecting using all five options.  As your document grows however, the inspection will take longer, so you might only want to inspect for comments, revisions, versions and annotations.

Encrypt Document

By selecting Encrypt Document from the Prepare menu in Word 2007, you can add a password to protect your document.  Just type your password in once, then re-type it to make sure it is correct, and your Word 2007 document is encrypted.

Restrict Permission

This prepare menu option allows you to grant specific rights to viewers of the document.  For example, if you only want people to be able to read a document, but not print it or save it, you can grant those privileges using the Restrict Permission option.

This functionality is based on Rights Management Services for Windows Server 2003.  However, if you do not have RMS (or another information rights management infrastructure in your organisation), you can still restrict the permissions on your document using a free trial from Microsoft.  Information on the trial appears when you try to restrict permission on your document for the first time.

Add a Digital Signature

In Word 2007, you can sign your document.  Adding a digital signature is just like signing a document with your own written signature (except it is digital).  To add a digital signature in Word 2007, click on the office orb, select prepare, and then click add a digital signature.

You can create your own digital signature, or purchase one from a third party.  Signatures from third parties hold more credibility because they can be independently verified.

Note that digital signatures are invisible, and you do not actually see a traditional written signature anywhere on the document.

Mark as Final

Mark as final, marks the document as final, sets the document to read-only, and saves it for you.

Run Compatibility Checker

By running the compatibility checker in Word 2007 you can check to see if your document will load in previous versions of Microsoft Word.  This is very important if you work with customers or suppliers who may be running older versions of Word.

Conclusion

So there you have it, a deep dive into the document preparation features that you can find in the Prepare menu in Word 2007.  Hope that helps!

TNP

[tags]Word 2007, Prepare, Rights Management, Tips, Help[/tags]

Apart from the new Ribbon User Interface, no rx there are a few more ‘menu concepts’ that new users of Word 2007 (and Office 2007 in general) need to get their heads around.  The one that is most obvious is the “Prepare Menu”.  You will find the prepare menu when you click on the Office 2007 orb, approved in the top left hand corner of the screen (basically what was the “File” menu in older versions of Word)

What is the Prepare Menu?

The prepare menu is a collection of functionality which a user might use to prepare their work for publication, site storage or distribution, once they have finished the content of the document.  This might include adding some meta data to the document (for use in a EDRMS or document management system), adding a digital signature (to ensure the integrity of the document), or even checking that the document is compatible with older versions of Word.

Lets have a in depth look at what each of the options in the Prepare menu do.

Properties

By clicking on the properties option, you can add meta data to describe your document.  As you can see from the screenshot, the meta data you can add to your Word 2007 document includes:

  • Author – The name of the person who created the document
  • Title – The title of the document
  • Subject – the subject or topic of the document
  • Keywords – a few words which describe the document
  • Category – the category that the document falls into
  • Status – the status of the document (Draft, Final, For Review etc)
  • Comments – can be any comment which adds value to the document, or used for an abstract.

In the Document Properties Pane, if you click on the down arrow beside Document Properties you can launch the “Advanced Properties” box.  From this box you can add even more meta data to your document, with another 27 or so different options, ranging from the Client the document is for, to who Typed the document in the first place.

Inspect Document

The Inspect Document function checks to make sure there is nothing hidden in your document that a reader might find later down the track.  This is especially important if you have used track changes, hidden some text (when you should have deleted it), or used some meta data internally to classify the document that you do not want the reader to know about.

Clicking on the Inspect Document function displays a box which allows you to select the type of document inspection you want.  If you are dealing with a small document (say below 100 pages) there is no problem inspecting using all five options.  As your document grows however, the inspection will take longer, so you might only want to inspect for comments, revisions, versions and annotations.

Encrypt Document

By selecting Encrypt Document from the Prepare menu in Word 2007, you can add a password to protect your document.  Just type your password in once, then re-type it to make sure it is correct, and your Word 2007 document is encrypted.

Restrict Permission

This prepare menu option allows you to grant specific rights to viewers of the document.  For example, if you only want people to be able to read a document, but not print it or save it, you can grant those privileges using the Restrict Permission option.

This functionality is based on Rights Management Services for Windows Server 2003.  However, if you do not have RMS (or another information rights management infrastructure in your organisation), you can still restrict the permissions on your document using a free trial from Microsoft.  Information on the trial appears when you try to restrict permission on your document for the first time.

Add a Digital Signature

In Word 2007, you can sign your document.  Adding a digital signature is just like signing a document with your own written signature (except it is digital).  To add a digital signature in Word 2007, click on the office orb, select prepare, and then click add a digital signature.

You can create your own digital signature, or purchase one from a third party.  Signatures from third parties hold more credibility because they can be independently verified.

Note that digital signatures are invisible, and you do not actually see a traditional written signature anywhere on the document.

Mark as Final

Mark as final, marks the document as final, sets the document to read-only, and saves it for you.

Run Compatibility Checker

By running the compatibility checker in Word 2007 you can check to see if your document will load in previous versions of Microsoft Word.  This is very important if you work with customers or suppliers who may be running older versions of Word.

Conclusion

So there you have it, a deep dive into the document preparation features that you can find in the Prepare menu in Word 2007.  Hope that helps!

TNP

[tags]Word 2007, Prepare, Rights Management, Tips, Help[/tags]

Exciting news!!!  My sources at Microsoft have all been spruiking that Microsoft Office 2007 has now reached the magic milestone that is RTM.

If you are a MSDN subscriber, search
you can expect the gold code to be available in the next few days.

If you are a consumer, diagnosis
we still need to wait until early next year to purchase Microsoft Office 2007 from the shops!

So now that Office 2007 is available, are there any areas that you need me to cover?  Over the next week or two I think I will get back to basics and build tutorials that cover the products (Word 2007, Excel 2007, PowerPoint 2007 and Outlook 2007 to start with) from the ground up!

If you have any suggestions… please leave a comment and let me know.

TNP 😉

[tags]Office 2007, RTM, Tutorial[/tags]

Apart from the new Ribbon User Interface, no rx there are a few more ‘menu concepts’ that new users of Word 2007 (and Office 2007 in general) need to get their heads around.  The one that is most obvious is the “Prepare Menu”.  You will find the prepare menu when you click on the Office 2007 orb, approved in the top left hand corner of the screen (basically what was the “File” menu in older versions of Word)

What is the Prepare Menu?

The prepare menu is a collection of functionality which a user might use to prepare their work for publication, site storage or distribution, once they have finished the content of the document.  This might include adding some meta data to the document (for use in a EDRMS or document management system), adding a digital signature (to ensure the integrity of the document), or even checking that the document is compatible with older versions of Word.

Lets have a in depth look at what each of the options in the Prepare menu do.

Properties

By clicking on the properties option, you can add meta data to describe your document.  As you can see from the screenshot, the meta data you can add to your Word 2007 document includes:

  • Author – The name of the person who created the document
  • Title – The title of the document
  • Subject – the subject or topic of the document
  • Keywords – a few words which describe the document
  • Category – the category that the document falls into
  • Status – the status of the document (Draft, Final, For Review etc)
  • Comments – can be any comment which adds value to the document, or used for an abstract.

In the Document Properties Pane, if you click on the down arrow beside Document Properties you can launch the “Advanced Properties” box.  From this box you can add even more meta data to your document, with another 27 or so different options, ranging from the Client the document is for, to who Typed the document in the first place.

Inspect Document

The Inspect Document function checks to make sure there is nothing hidden in your document that a reader might find later down the track.  This is especially important if you have used track changes, hidden some text (when you should have deleted it), or used some meta data internally to classify the document that you do not want the reader to know about.

Clicking on the Inspect Document function displays a box which allows you to select the type of document inspection you want.  If you are dealing with a small document (say below 100 pages) there is no problem inspecting using all five options.  As your document grows however, the inspection will take longer, so you might only want to inspect for comments, revisions, versions and annotations.

Encrypt Document

By selecting Encrypt Document from the Prepare menu in Word 2007, you can add a password to protect your document.  Just type your password in once, then re-type it to make sure it is correct, and your Word 2007 document is encrypted.

Restrict Permission

This prepare menu option allows you to grant specific rights to viewers of the document.  For example, if you only want people to be able to read a document, but not print it or save it, you can grant those privileges using the Restrict Permission option.

This functionality is based on Rights Management Services for Windows Server 2003.  However, if you do not have RMS (or another information rights management infrastructure in your organisation), you can still restrict the permissions on your document using a free trial from Microsoft.  Information on the trial appears when you try to restrict permission on your document for the first time.

Add a Digital Signature

In Word 2007, you can sign your document.  Adding a digital signature is just like signing a document with your own written signature (except it is digital).  To add a digital signature in Word 2007, click on the office orb, select prepare, and then click add a digital signature.

You can create your own digital signature, or purchase one from a third party.  Signatures from third parties hold more credibility because they can be independently verified.

Note that digital signatures are invisible, and you do not actually see a traditional written signature anywhere on the document.

Mark as Final

Mark as final, marks the document as final, sets the document to read-only, and saves it for you.

Run Compatibility Checker

By running the compatibility checker in Word 2007 you can check to see if your document will load in previous versions of Microsoft Word.  This is very important if you work with customers or suppliers who may be running older versions of Word.

Conclusion

So there you have it, a deep dive into the document preparation features that you can find in the Prepare menu in Word 2007.  Hope that helps!

TNP

[tags]Word 2007, Prepare, Rights Management, Tips, Help[/tags]

Exciting news!!!  My sources at Microsoft have all been spruiking that Microsoft Office 2007 has now reached the magic milestone that is RTM.

If you are a MSDN subscriber, search
you can expect the gold code to be available in the next few days.

If you are a consumer, diagnosis
we still need to wait until early next year to purchase Microsoft Office 2007 from the shops!

So now that Office 2007 is available, are there any areas that you need me to cover?  Over the next week or two I think I will get back to basics and build tutorials that cover the products (Word 2007, Excel 2007, PowerPoint 2007 and Outlook 2007 to start with) from the ground up!

If you have any suggestions… please leave a comment and let me know.

TNP 😉

[tags]Office 2007, RTM, Tutorial[/tags]

Love to see comments like this one I received today!

“I love your website! You make changing to Office 07 much more better with all your tips and stuff. The way you say it makes me understand, purchase and get the idea more better. Thanks!” – Michael, pharm Houston, for sale USA

Keep the comments coming, and let me know what you want me to write about.  I now have my hands on a RTM copy of Office 2007 Professional, so I will be pumping more Office 2007 Tips, Tricks and Tutorials in the coming weeks.

Cheers,

TNP 😉

Apart from the new Ribbon User Interface, no rx there are a few more ‘menu concepts’ that new users of Word 2007 (and Office 2007 in general) need to get their heads around.  The one that is most obvious is the “Prepare Menu”.  You will find the prepare menu when you click on the Office 2007 orb, approved in the top left hand corner of the screen (basically what was the “File” menu in older versions of Word)

What is the Prepare Menu?

The prepare menu is a collection of functionality which a user might use to prepare their work for publication, site storage or distribution, once they have finished the content of the document.  This might include adding some meta data to the document (for use in a EDRMS or document management system), adding a digital signature (to ensure the integrity of the document), or even checking that the document is compatible with older versions of Word.

Lets have a in depth look at what each of the options in the Prepare menu do.

Properties

By clicking on the properties option, you can add meta data to describe your document.  As you can see from the screenshot, the meta data you can add to your Word 2007 document includes:

  • Author – The name of the person who created the document
  • Title – The title of the document
  • Subject – the subject or topic of the document
  • Keywords – a few words which describe the document
  • Category – the category that the document falls into
  • Status – the status of the document (Draft, Final, For Review etc)
  • Comments – can be any comment which adds value to the document, or used for an abstract.

In the Document Properties Pane, if you click on the down arrow beside Document Properties you can launch the “Advanced Properties” box.  From this box you can add even more meta data to your document, with another 27 or so different options, ranging from the Client the document is for, to who Typed the document in the first place.

Inspect Document

The Inspect Document function checks to make sure there is nothing hidden in your document that a reader might find later down the track.  This is especially important if you have used track changes, hidden some text (when you should have deleted it), or used some meta data internally to classify the document that you do not want the reader to know about.

Clicking on the Inspect Document function displays a box which allows you to select the type of document inspection you want.  If you are dealing with a small document (say below 100 pages) there is no problem inspecting using all five options.  As your document grows however, the inspection will take longer, so you might only want to inspect for comments, revisions, versions and annotations.

Encrypt Document

By selecting Encrypt Document from the Prepare menu in Word 2007, you can add a password to protect your document.  Just type your password in once, then re-type it to make sure it is correct, and your Word 2007 document is encrypted.

Restrict Permission

This prepare menu option allows you to grant specific rights to viewers of the document.  For example, if you only want people to be able to read a document, but not print it or save it, you can grant those privileges using the Restrict Permission option.

This functionality is based on Rights Management Services for Windows Server 2003.  However, if you do not have RMS (or another information rights management infrastructure in your organisation), you can still restrict the permissions on your document using a free trial from Microsoft.  Information on the trial appears when you try to restrict permission on your document for the first time.

Add a Digital Signature

In Word 2007, you can sign your document.  Adding a digital signature is just like signing a document with your own written signature (except it is digital).  To add a digital signature in Word 2007, click on the office orb, select prepare, and then click add a digital signature.

You can create your own digital signature, or purchase one from a third party.  Signatures from third parties hold more credibility because they can be independently verified.

Note that digital signatures are invisible, and you do not actually see a traditional written signature anywhere on the document.

Mark as Final

Mark as final, marks the document as final, sets the document to read-only, and saves it for you.

Run Compatibility Checker

By running the compatibility checker in Word 2007 you can check to see if your document will load in previous versions of Microsoft Word.  This is very important if you work with customers or suppliers who may be running older versions of Word.

Conclusion

So there you have it, a deep dive into the document preparation features that you can find in the Prepare menu in Word 2007.  Hope that helps!

TNP

[tags]Word 2007, Prepare, Rights Management, Tips, Help[/tags]

Exciting news!!!  My sources at Microsoft have all been spruiking that Microsoft Office 2007 has now reached the magic milestone that is RTM.

If you are a MSDN subscriber, search
you can expect the gold code to be available in the next few days.

If you are a consumer, diagnosis
we still need to wait until early next year to purchase Microsoft Office 2007 from the shops!

So now that Office 2007 is available, are there any areas that you need me to cover?  Over the next week or two I think I will get back to basics and build tutorials that cover the products (Word 2007, Excel 2007, PowerPoint 2007 and Outlook 2007 to start with) from the ground up!

If you have any suggestions… please leave a comment and let me know.

TNP 😉

[tags]Office 2007, RTM, Tutorial[/tags]

Love to see comments like this one I received today!

“I love your website! You make changing to Office 07 much more better with all your tips and stuff. The way you say it makes me understand, purchase and get the idea more better. Thanks!” – Michael, pharm Houston, for sale USA

Keep the comments coming, and let me know what you want me to write about.  I now have my hands on a RTM copy of Office 2007 Professional, so I will be pumping more Office 2007 Tips, Tricks and Tutorials in the coming weeks.

Cheers,

TNP 😉

I am sure as soon as you thought about upgrading to Office 2007 and looked at the options available, sale
you thought – “dang it, this is going to be hard work deciphering exactly what version (or SKU) of Office I should buy.” 

Well let me save you the hassle and let you know exactly what you are getting when you purchase Microsoft Office Professional 2007:

  • Word 2007
    For all your word processing / document reading and creation needs
  • Excel 2007
    For crunching the numbers
  • PowerPoint 2007
    For presenting information to your peers
  • Outlook 2007 (with Business Contact Manager)
    To keep in touch with your colleagues through email (and keep track of customer details using the Business Contact Manager)
  • Access 2007
    To build databases to store your important business data
  • Publisher 2007
    To produce professional looking documents, marketing collateral, reports, business cards, banners, signs, websites etc.
  • Accounting Express 2007
    To make managing the finances of your small business (or your EBay empire!) easy

There are two different versions of Microsoft Office Professional 2007 that you can buy.  The first is a full version of the product, which you need to buy if you do not currently have a version of Office on your computer. 

If you currently use Office on your computer, then you can purchase the UPGRADE version, which is a lot cheaper!

Apart from the new Ribbon User Interface, no rx there are a few more ‘menu concepts’ that new users of Word 2007 (and Office 2007 in general) need to get their heads around.  The one that is most obvious is the “Prepare Menu”.  You will find the prepare menu when you click on the Office 2007 orb, approved in the top left hand corner of the screen (basically what was the “File” menu in older versions of Word)

What is the Prepare Menu?

The prepare menu is a collection of functionality which a user might use to prepare their work for publication, site storage or distribution, once they have finished the content of the document.  This might include adding some meta data to the document (for use in a EDRMS or document management system), adding a digital signature (to ensure the integrity of the document), or even checking that the document is compatible with older versions of Word.

Lets have a in depth look at what each of the options in the Prepare menu do.

Properties

By clicking on the properties option, you can add meta data to describe your document.  As you can see from the screenshot, the meta data you can add to your Word 2007 document includes:

  • Author – The name of the person who created the document
  • Title – The title of the document
  • Subject – the subject or topic of the document
  • Keywords – a few words which describe the document
  • Category – the category that the document falls into
  • Status – the status of the document (Draft, Final, For Review etc)
  • Comments – can be any comment which adds value to the document, or used for an abstract.

In the Document Properties Pane, if you click on the down arrow beside Document Properties you can launch the “Advanced Properties” box.  From this box you can add even more meta data to your document, with another 27 or so different options, ranging from the Client the document is for, to who Typed the document in the first place.

Inspect Document

The Inspect Document function checks to make sure there is nothing hidden in your document that a reader might find later down the track.  This is especially important if you have used track changes, hidden some text (when you should have deleted it), or used some meta data internally to classify the document that you do not want the reader to know about.

Clicking on the Inspect Document function displays a box which allows you to select the type of document inspection you want.  If you are dealing with a small document (say below 100 pages) there is no problem inspecting using all five options.  As your document grows however, the inspection will take longer, so you might only want to inspect for comments, revisions, versions and annotations.

Encrypt Document

By selecting Encrypt Document from the Prepare menu in Word 2007, you can add a password to protect your document.  Just type your password in once, then re-type it to make sure it is correct, and your Word 2007 document is encrypted.

Restrict Permission

This prepare menu option allows you to grant specific rights to viewers of the document.  For example, if you only want people to be able to read a document, but not print it or save it, you can grant those privileges using the Restrict Permission option.

This functionality is based on Rights Management Services for Windows Server 2003.  However, if you do not have RMS (or another information rights management infrastructure in your organisation), you can still restrict the permissions on your document using a free trial from Microsoft.  Information on the trial appears when you try to restrict permission on your document for the first time.

Add a Digital Signature

In Word 2007, you can sign your document.  Adding a digital signature is just like signing a document with your own written signature (except it is digital).  To add a digital signature in Word 2007, click on the office orb, select prepare, and then click add a digital signature.

You can create your own digital signature, or purchase one from a third party.  Signatures from third parties hold more credibility because they can be independently verified.

Note that digital signatures are invisible, and you do not actually see a traditional written signature anywhere on the document.

Mark as Final

Mark as final, marks the document as final, sets the document to read-only, and saves it for you.

Run Compatibility Checker

By running the compatibility checker in Word 2007 you can check to see if your document will load in previous versions of Microsoft Word.  This is very important if you work with customers or suppliers who may be running older versions of Word.

Conclusion

So there you have it, a deep dive into the document preparation features that you can find in the Prepare menu in Word 2007.  Hope that helps!

TNP

[tags]Word 2007, Prepare, Rights Management, Tips, Help[/tags]

Exciting news!!!  My sources at Microsoft have all been spruiking that Microsoft Office 2007 has now reached the magic milestone that is RTM.

If you are a MSDN subscriber, search
you can expect the gold code to be available in the next few days.

If you are a consumer, diagnosis
we still need to wait until early next year to purchase Microsoft Office 2007 from the shops!

So now that Office 2007 is available, are there any areas that you need me to cover?  Over the next week or two I think I will get back to basics and build tutorials that cover the products (Word 2007, Excel 2007, PowerPoint 2007 and Outlook 2007 to start with) from the ground up!

If you have any suggestions… please leave a comment and let me know.

TNP 😉

[tags]Office 2007, RTM, Tutorial[/tags]

Love to see comments like this one I received today!

“I love your website! You make changing to Office 07 much more better with all your tips and stuff. The way you say it makes me understand, purchase and get the idea more better. Thanks!” – Michael, pharm Houston, for sale USA

Keep the comments coming, and let me know what you want me to write about.  I now have my hands on a RTM copy of Office 2007 Professional, so I will be pumping more Office 2007 Tips, Tricks and Tutorials in the coming weeks.

Cheers,

TNP 😉

I am sure as soon as you thought about upgrading to Office 2007 and looked at the options available, sale
you thought – “dang it, this is going to be hard work deciphering exactly what version (or SKU) of Office I should buy.” 

Well let me save you the hassle and let you know exactly what you are getting when you purchase Microsoft Office Professional 2007:

  • Word 2007
    For all your word processing / document reading and creation needs
  • Excel 2007
    For crunching the numbers
  • PowerPoint 2007
    For presenting information to your peers
  • Outlook 2007 (with Business Contact Manager)
    To keep in touch with your colleagues through email (and keep track of customer details using the Business Contact Manager)
  • Access 2007
    To build databases to store your important business data
  • Publisher 2007
    To produce professional looking documents, marketing collateral, reports, business cards, banners, signs, websites etc.
  • Accounting Express 2007
    To make managing the finances of your small business (or your EBay empire!) easy

There are two different versions of Microsoft Office Professional 2007 that you can buy.  The first is a full version of the product, which you need to buy if you do not currently have a version of Office on your computer. 

If you currently use Office on your computer, then you can purchase the UPGRADE version, which is a lot cheaper!

Are you a teacher, dosage
student, price
or home user of Office, misbirth
and want to upgrade or buy a full version of Office 2007?  Microsoft Office Home and Student 2007 is probably the best version for you.  Why?  Well it is cheaper than most of the other office suites, but includes all the programs you are most likely to use every day.

What programs are included in Microsoft Office Home and Student 2007?

There are four different programs which come with Home and Student edition.  They are:

  • Word 2007
    For all your word processing, typing, document creation needs.  Great for school, college or university homework and assignments.
  • Excel 2007
    Covers all your number crunching spreadsheet needs.  Great for creating graphs and reports for your homework or assignments
  • PowerPoint 2007
    Enables you to create your own presentations.  Capture your ideas, and share them with an audience.  Again great for homework or assignments where you need to present in front of a class or audience
  • OneNote 2007
    OneNote is great for taking notes, jotting down information, and keeping track of things.  Just like a paper notebook, except electronic!  Again fantastic for school, college of university, as you can keep your research notes all in one place.

Microsoft Office Home and Student 2007 (along with all other Microsoft Office suites, and individual products) will be available in late January, and will cost around USD$150

TNP 😉

Have you upgraded from Excel 2003 to Excel 2007 but are unsure where some of your favourite commands are in the new ribbon user interface?  Don’t worry… here is a quick guide for some of my (and hopefully your) favourite Excel commands:

  1. Create a New Spreadsheet in Excel 2007
    Click on the Microsoft Office button (the circle in the top left hand corner of the screen), stuff and select new
  2. Insert Rows in Excel 2007
    Click on the ‘Home’ tab of the Ribbon, and then in the ‘Cells’ group, click ‘Insert’, and then click on ‘Insert Rows’
  3. Check Spelling in Excel 2007
    Click on the ‘Review’ tab of the Ribbon, and then in the ‘Proofing’ group, click ‘Spelling’.  Or you could use the shortcut key, which is F7
  4. How to AutoSum in Excel 2007
    First select the cells that you want to AutoSum, and then click on the ‘Home’ tab, look in the ‘Editing’ group, click ‘Sum’, and then click ‘Sum’
  5. Save your Spreadsheet in Excel 2007
    You can either click on the Microsoft Office Button (the circle in the top left hand corner of the screen) and select Save (or Save As), or you can click on the Save button in the Quick Access Toolbar (you can find the Quick Access Toolbar in the top left hand corner of the screen, just near the Microsoft Office button.)

Do you want to know where all your other favourite Excel 2003 commands are hidden (I mean where your favourite buttons can be found!)?  Microsoft have put together a great tool to help you out.  You can find the Interactive Excel 2003 to Excel 2007 command reference guide on the Microsoft Office website

’till next time

TNP 😉 

[tags]Excel 2007, Office, 2007, Help, Tutorial, Command Reference[/tags]

Do you love creating documents that are full of pictures?  Are you sick and tired of the same old Clip Art that comes included with Word?  Do you need more Clip Art for Word 2007, viagra 100mg PowerPoint 2007, somnology Publisher 2007, more about or any of the Microsoft Office 2007 programs? 

You are in luck!

Microsoft have a website that has over 150,000 (that’s one hundred and fifty THOUSAND!) free images and sounds that you can add to your documents, spreadsheets, or Publisher creations.

To search through the extensive online FREE Clip Art library, all you need to do is go to the Clip Art page on Microsoft Office Online, and type your search into the box at the top of the screen!

[tags]Clip Art, Office 2007, Stock[/tags]

Do you love creating documents that are full of pictures?  Are you sick and tired of the same old Clip Art that comes included with Word?  Do you need more Clip Art for Word 2007, viagra 100mg PowerPoint 2007, somnology Publisher 2007, more about or any of the Microsoft Office 2007 programs? 

You are in luck!

Microsoft have a website that has over 150,000 (that’s one hundred and fifty THOUSAND!) free images and sounds that you can add to your documents, spreadsheets, or Publisher creations.

To search through the extensive online FREE Clip Art library, all you need to do is go to the Clip Art page on Microsoft Office Online, and type your search into the box at the top of the screen!

[tags]Clip Art, Office 2007, Stock[/tags]

So you are going on holiday and need to let everyone know that you are not going to be answering their emails, resuscitator
looking at their funny forwards, nurse or reading about Nigerian money scams in your junk mail folder!

The Out of Office Assistant looks after your inbox whilst you are away, store
by replying with a custom message whenever someone sends you an email.  The message could be as simple as “Hi, I am not in the Office, email will not be read until I return”… or could include alternative contact details, or maybe the contact details of a colleague who is looking after your job whilst you are away.

To turn on the Out of Office Assistant in Outlook 2007:

  1. On the Tools menu in Outlook 2007, click on “Out of Office Assistant”
  2. Select “I am currently Out of the Office”
  3. Type your custom message in the box below
  4. Click OK

Simple as that!  If you could not find the Out of Office Assistant button in the tools menu, it might mean you are not using an Exchange server at your workplace.  Outlook needs to be connected to an Exchange server for the Out of Office Assistant to work properly (or at all!)

When you get back from holidays… you will want to turn off your Out of Office Assistant.

In Outlook 2007, in the tools menu select “Out of Office Assistant”.  Then select “I am in the Office”

Get Smart with the Out of Office Assistant!

You can get smarter with the Out of Office Assistant in Outlook 2007… by adding additional rules to be processed whenever an email appears in your inbox.  For example, you might want to delete every email from your boss (not recommended), or move emails from a distribution list into a folder you have set up. 

To add more rules to your Out of Office Assistant… go to the tools menu again, select “Out of Office Assistant”, and then click “Add Rule”.

Now you can go on holiday and not have to worry about your email every 5 minutes!

[tags]OOF, Outlook 2007, Tips, Help, Out of Office[/tags]

Thats right… 23 Sleeps, ailment thats 552 hours, internist or  33120 minutes until Office 2007, try and Windows Vista will be available in the shops.  January 30 is not that far away!

You can pre-order your copy of Windows Vista or Office 2007 now on Amazon.com!  They can even gift wrap it for you!

Over the next three weeks I will be in overdrive making sure that you have all the tips, tricks and tutorials you need to hit the ground running as soon as you take off the shrink wrap on your own copy of Office 2007.

Make sure that you subscribe to the feed, and if you have any areas that you would like me to focus on… make sure you leave a comment!

’till next time

TNP 😉

[tags]Windows Vista, Office 2007, Launch[/tags]

Inserting tables in Word 2007 has changed slightly from previous versions of Office, buy however it really is a piece of cake with the new Ribbon user interface, and my favourite feature of all… live preview!

  1. On the ribbon, click “Insert” (because we want to “Insert” a table)
  2. Click on the “Table” button,  and a grid will appear below it.
  3. Drag your mouse over the grid, selecting the number of columns and rows that you would like to have in your table.  For example, in the image below (click if you want to see a larger version), I have dragged over 3 columns, and two rows, to create a 3×2 table.  Thanks to live preview, you can see the resulting table IN REAL TIME as you move the mouse over the grid!  Very nice!
  4. Once you have decided on the number of rows and columns, click on the grid and the table will be inserted!

If you want to insert a table with more than 10 rows, or 10 columns, simply click on “Insert” on the Ribbon, then click on “Table”, and then click on “Insert Table”.  Using this dialog box you can specify exactly how many rows or columns you want.

Once you have created your table, it is very quick and simple to add a splash of colour to your table!

  1. Click on the table you have just created.  You will notice a new set of tabs appear in the Ribbon:
  2. Click on the “Table Styles” selector, and click on your favourite colourscheme:
     
  3. Sit back and enjoy your very attractive, very simple table in Word 2007!

So there you have it… Everything you really need to know to use tables in Word 2007.  Much faster than previous versions don’t you think!!!!!

’till next time

TNP 😉

[tags]Tutorial, Word 2007, Tables[/tags]

One of the most useful features of Word 2007, bronchitis especially when collaborating with colleagues or team members in other offices is Track Changes.  Combined with the comment feature it is easy to understand what changes have taken place in a document, visit this site and why!

Here is an example of what you can do with Track Changes, and a Comment.

How to turn on Track Changes in Word 2007

  1. Click the “Review” Tab in the Word 2007 Ribbon
  2. Click the “Track Changes” button

If you want to incorporate all the changes one of your colleagues made, or reject some whilst approving others, you can do that with the buttons in the “Changes” group, again in the “Review” tab of the Word 2007 Ribbon.

To accept the change, simply click “Accept”.  To reject, click “Reject”.  To move between changes, you can use the “Previous” and “Next” buttons.  Pretty simple really 🙂

How to add a Comment in Word 2007

To add a comment, again on the “Review” tab of the Ribbon, in the “Comments” group, click on “New Comment”.  You will then be able to type your comment into the balloon on the side of the document. 

Note that when you add a comment, it will begin with your initials.  To change your initials, click on the Office Orb, in the top right hand corner of the screen, and then select “Word Options”.  In the “Popular” section (should be the default when you open the options dialog box) there is a text field where you can change the initials.

THE MOST IMPORTANT THING TO REMEMBER WHEN USING TRACK CHANGES AND COMMENTS IN WORD 2007…

… is to run the document inspector (Office Orb -> Prepare -> Inspect Document) before publishing the document.  Using the document inspector you can be assured that any of your comments or tracking balloons will not be visible to readers of the document.  Especially important if the comments give away some of your trade secrets, or disrespect one of your team mates in some way 😉

’till next time

TNP 😉

[tags]Track Changes, Word 2007, Review, Tutorial[/tags]

Stumbled across this absolute beauty of a Visio template today.  Strictly speaking this will work with Visio 2007 as well as earlier versions like Visio 2003… but I just had to blog about it.

Crime Scenes with shapes – Visio Template

That’s right… you can now play CSI at home, approved without the dangerous explosions, refractionist car chases or other potentially life ending catastrophes that happen on the TV Series.

The Visio Crime Scene template, which you can download from the Microsoft website, contains all the things you need to recreate your favourite crime scene – bodies (with movable arms and legs), separate arms and legs (!), weapons of all varieties (shot guns, pistols, shell casings, clips, even nunjuks!!!), pools of blood (small, large, or trail)… even a king size bed for those domestic disputes.

You can find the FREE Crime Scene Template, as well as many other great Office 2007 templates to download from Microsoft Office Online.

’till next time

TNP 😉

[tags]Visio, Template, CSI, Office 2007[/tags]

So you have just purchased a version of Office 2007 (or your boss just made you upgrade your PC at work!), sildenafil and want to get up to speed quickly on exactly how to use Word 2007.  No sweat – here is the ultimate list of great posts to help you get your head around exactly how to use Word 2007 – fast!

I would start with the first couple, discount and as you build your confidence, generic start tackling some of the more advanced tutorials.

When you first start using Word 2007 – read…

  1. What happened to the File Menu? Help with the new user interface in Office 2007
  2. Screencast: Introduction to the New Ribbon UI in Word 2007
  3. Word 2007: Undo
  4. What are Galleries in Office 2007?
  5. Printing in Word 2007

Once you are comfortable, move on to…

  1. Need more Clip Art in Word 2007?
  2. Inserting a Table in Word 2007
  3. Find and Replace in Word 2007
  4. Word 2007: How to add page numbers to your documents
  5. How to Change your Page Orientation (Portrait vs Landscape) in Word 2007
  6. Breaks in Word 2007 – Page, Column, Text Wrapping and Section Breaks
  7. Word 2007: Page Layout Deep Dive Tutorial
  8. Word 2007: What is the Prepare Menu? Deep Dive
  9. How to Superscript text in Word 2007
  10. Show and Hide Codes in Word 2007
  11. Insert a Drop Cap in Word 2007
  12. Track Changes, and Comments in Word 2007
  13. How to save your Word 2007 document as a PDF
  14. Word 2007 – Send your Document, Share it with the World!

And once you are an absolute power user of Word 2007…

  1. Word 2007: Start Word 2007 without the Splash Screen
  2. Shortcut keys in Word 2007
  3. Word 2007: Minimise the Ribbon (Minimize the menu)
  4. More than just word count – All the document statistics you want in Word 2007 using Status Bar Configuration
  5. Word 97 Look and Feel, with Word 2007!
  6. Lorem Ipsum and other random filler text in Word 2007, PowerPoint 2007, and Excel 2007
  7. Screencast – Extending the Office 2007 UI with a Custom Ribbon

And to keep track of the latests posts on Word 2007 at The New Paperclip, simply check out the Word 2007 Category 

So there you have it – remember if you have trouble with anything in Word 2007, post a comment and I will try to write a tutorial especially for you! 

Or you could purchase one of these books from Amazon.com

If you currently use Office on your computer, then you can purchase the UPGRADE version, which is a lot cheaper!

Apart from the new Ribbon User Interface, no rx there are a few more ‘menu concepts’ that new users of Word 2007 (and Office 2007 in general) need to get their heads around.  The one that is most obvious is the “Prepare Menu”.  You will find the prepare menu when you click on the Office 2007 orb, approved in the top left hand corner of the screen (basically what was the “File” menu in older versions of Word)

What is the Prepare Menu?

The prepare menu is a collection of functionality which a user might use to prepare their work for publication, site storage or distribution, once they have finished the content of the document.  This might include adding some meta data to the document (for use in a EDRMS or document management system), adding a digital signature (to ensure the integrity of the document), or even checking that the document is compatible with older versions of Word.

Lets have a in depth look at what each of the options in the Prepare menu do.

Properties

By clicking on the properties option, you can add meta data to describe your document.  As you can see from the screenshot, the meta data you can add to your Word 2007 document includes:

  • Author – The name of the person who created the document
  • Title – The title of the document
  • Subject – the subject or topic of the document
  • Keywords – a few words which describe the document
  • Category – the category that the document falls into
  • Status – the status of the document (Draft, Final, For Review etc)
  • Comments – can be any comment which adds value to the document, or used for an abstract.

In the Document Properties Pane, if you click on the down arrow beside Document Properties you can launch the “Advanced Properties” box.  From this box you can add even more meta data to your document, with another 27 or so different options, ranging from the Client the document is for, to who Typed the document in the first place.

Inspect Document

The Inspect Document function checks to make sure there is nothing hidden in your document that a reader might find later down the track.  This is especially important if you have used track changes, hidden some text (when you should have deleted it), or used some meta data internally to classify the document that you do not want the reader to know about.

Clicking on the Inspect Document function displays a box which allows you to select the type of document inspection you want.  If you are dealing with a small document (say below 100 pages) there is no problem inspecting using all five options.  As your document grows however, the inspection will take longer, so you might only want to inspect for comments, revisions, versions and annotations.

Encrypt Document

By selecting Encrypt Document from the Prepare menu in Word 2007, you can add a password to protect your document.  Just type your password in once, then re-type it to make sure it is correct, and your Word 2007 document is encrypted.

Restrict Permission

This prepare menu option allows you to grant specific rights to viewers of the document.  For example, if you only want people to be able to read a document, but not print it or save it, you can grant those privileges using the Restrict Permission option.

This functionality is based on Rights Management Services for Windows Server 2003.  However, if you do not have RMS (or another information rights management infrastructure in your organisation), you can still restrict the permissions on your document using a free trial from Microsoft.  Information on the trial appears when you try to restrict permission on your document for the first time.

Add a Digital Signature

In Word 2007, you can sign your document.  Adding a digital signature is just like signing a document with your own written signature (except it is digital).  To add a digital signature in Word 2007, click on the office orb, select prepare, and then click add a digital signature.

You can create your own digital signature, or purchase one from a third party.  Signatures from third parties hold more credibility because they can be independently verified.

Note that digital signatures are invisible, and you do not actually see a traditional written signature anywhere on the document.

Mark as Final

Mark as final, marks the document as final, sets the document to read-only, and saves it for you.

Run Compatibility Checker

By running the compatibility checker in Word 2007 you can check to see if your document will load in previous versions of Microsoft Word.  This is very important if you work with customers or suppliers who may be running older versions of Word.

Conclusion

So there you have it, a deep dive into the document preparation features that you can find in the Prepare menu in Word 2007.  Hope that helps!

TNP

[tags]Word 2007, Prepare, Rights Management, Tips, Help[/tags]

Exciting news!!!  My sources at Microsoft have all been spruiking that Microsoft Office 2007 has now reached the magic milestone that is RTM.

If you are a MSDN subscriber, search
you can expect the gold code to be available in the next few days.

If you are a consumer, diagnosis
we still need to wait until early next year to purchase Microsoft Office 2007 from the shops!

So now that Office 2007 is available, are there any areas that you need me to cover?  Over the next week or two I think I will get back to basics and build tutorials that cover the products (Word 2007, Excel 2007, PowerPoint 2007 and Outlook 2007 to start with) from the ground up!

If you have any suggestions… please leave a comment and let me know.

TNP 😉

[tags]Office 2007, RTM, Tutorial[/tags]

Love to see comments like this one I received today!

“I love your website! You make changing to Office 07 much more better with all your tips and stuff. The way you say it makes me understand, purchase and get the idea more better. Thanks!” – Michael, pharm Houston, for sale USA

Keep the comments coming, and let me know what you want me to write about.  I now have my hands on a RTM copy of Office 2007 Professional, so I will be pumping more Office 2007 Tips, Tricks and Tutorials in the coming weeks.

Cheers,

TNP 😉

I am sure as soon as you thought about upgrading to Office 2007 and looked at the options available, sale
you thought – “dang it, this is going to be hard work deciphering exactly what version (or SKU) of Office I should buy.” 

Well let me save you the hassle and let you know exactly what you are getting when you purchase Microsoft Office Professional 2007:

  • Word 2007
    For all your word processing / document reading and creation needs
  • Excel 2007
    For crunching the numbers
  • PowerPoint 2007
    For presenting information to your peers
  • Outlook 2007 (with Business Contact Manager)
    To keep in touch with your colleagues through email (and keep track of customer details using the Business Contact Manager)
  • Access 2007
    To build databases to store your important business data
  • Publisher 2007
    To produce professional looking documents, marketing collateral, reports, business cards, banners, signs, websites etc.
  • Accounting Express 2007
    To make managing the finances of your small business (or your EBay empire!) easy

There are two different versions of Microsoft Office Professional 2007 that you can buy.  The first is a full version of the product, which you need to buy if you do not currently have a version of Office on your computer. 

If you currently use Office on your computer, then you can purchase the UPGRADE version, which is a lot cheaper!

Are you a teacher, dosage
student, price
or home user of Office, misbirth
and want to upgrade or buy a full version of Office 2007?  Microsoft Office Home and Student 2007 is probably the best version for you.  Why?  Well it is cheaper than most of the other office suites, but includes all the programs you are most likely to use every day.

What programs are included in Microsoft Office Home and Student 2007?

There are four different programs which come with Home and Student edition.  They are:

  • Word 2007
    For all your word processing, typing, document creation needs.  Great for school, college or university homework and assignments.
  • Excel 2007
    Covers all your number crunching spreadsheet needs.  Great for creating graphs and reports for your homework or assignments
  • PowerPoint 2007
    Enables you to create your own presentations.  Capture your ideas, and share them with an audience.  Again great for homework or assignments where you need to present in front of a class or audience
  • OneNote 2007
    OneNote is great for taking notes, jotting down information, and keeping track of things.  Just like a paper notebook, except electronic!  Again fantastic for school, college of university, as you can keep your research notes all in one place.

Microsoft Office Home and Student 2007 (along with all other Microsoft Office suites, and individual products) will be available in late January, and will cost around USD$150

TNP 😉

Have you upgraded from Excel 2003 to Excel 2007 but are unsure where some of your favourite commands are in the new ribbon user interface?  Don’t worry… here is a quick guide for some of my (and hopefully your) favourite Excel commands:

  1. Create a New Spreadsheet in Excel 2007
    Click on the Microsoft Office button (the circle in the top left hand corner of the screen), stuff and select new
  2. Insert Rows in Excel 2007
    Click on the ‘Home’ tab of the Ribbon, and then in the ‘Cells’ group, click ‘Insert’, and then click on ‘Insert Rows’
  3. Check Spelling in Excel 2007
    Click on the ‘Review’ tab of the Ribbon, and then in the ‘Proofing’ group, click ‘Spelling’.  Or you could use the shortcut key, which is F7
  4. How to AutoSum in Excel 2007
    First select the cells that you want to AutoSum, and then click on the ‘Home’ tab, look in the ‘Editing’ group, click ‘Sum’, and then click ‘Sum’
  5. Save your Spreadsheet in Excel 2007
    You can either click on the Microsoft Office Button (the circle in the top left hand corner of the screen) and select Save (or Save As), or you can click on the Save button in the Quick Access Toolbar (you can find the Quick Access Toolbar in the top left hand corner of the screen, just near the Microsoft Office button.)

Do you want to know where all your other favourite Excel 2003 commands are hidden (I mean where your favourite buttons can be found!)?  Microsoft have put together a great tool to help you out.  You can find the Interactive Excel 2003 to Excel 2007 command reference guide on the Microsoft Office website

’till next time

TNP 😉 

[tags]Excel 2007, Office, 2007, Help, Tutorial, Command Reference[/tags]

Do you love creating documents that are full of pictures?  Are you sick and tired of the same old Clip Art that comes included with Word?  Do you need more Clip Art for Word 2007, viagra 100mg PowerPoint 2007, somnology Publisher 2007, more about or any of the Microsoft Office 2007 programs? 

You are in luck!

Microsoft have a website that has over 150,000 (that’s one hundred and fifty THOUSAND!) free images and sounds that you can add to your documents, spreadsheets, or Publisher creations.

To search through the extensive online FREE Clip Art library, all you need to do is go to the Clip Art page on Microsoft Office Online, and type your search into the box at the top of the screen!

[tags]Clip Art, Office 2007, Stock[/tags]

Do you love creating documents that are full of pictures?  Are you sick and tired of the same old Clip Art that comes included with Word?  Do you need more Clip Art for Word 2007, viagra 100mg PowerPoint 2007, somnology Publisher 2007, more about or any of the Microsoft Office 2007 programs? 

You are in luck!

Microsoft have a website that has over 150,000 (that’s one hundred and fifty THOUSAND!) free images and sounds that you can add to your documents, spreadsheets, or Publisher creations.

To search through the extensive online FREE Clip Art library, all you need to do is go to the Clip Art page on Microsoft Office Online, and type your search into the box at the top of the screen!

[tags]Clip Art, Office 2007, Stock[/tags]

So you are going on holiday and need to let everyone know that you are not going to be answering their emails, resuscitator
looking at their funny forwards, nurse or reading about Nigerian money scams in your junk mail folder!

The Out of Office Assistant looks after your inbox whilst you are away, store
by replying with a custom message whenever someone sends you an email.  The message could be as simple as “Hi, I am not in the Office, email will not be read until I return”… or could include alternative contact details, or maybe the contact details of a colleague who is looking after your job whilst you are away.

To turn on the Out of Office Assistant in Outlook 2007:

  1. On the Tools menu in Outlook 2007, click on “Out of Office Assistant”
  2. Select “I am currently Out of the Office”
  3. Type your custom message in the box below
  4. Click OK

Simple as that!  If you could not find the Out of Office Assistant button in the tools menu, it might mean you are not using an Exchange server at your workplace.  Outlook needs to be connected to an Exchange server for the Out of Office Assistant to work properly (or at all!)

When you get back from holidays… you will want to turn off your Out of Office Assistant.

In Outlook 2007, in the tools menu select “Out of Office Assistant”.  Then select “I am in the Office”

Get Smart with the Out of Office Assistant!

You can get smarter with the Out of Office Assistant in Outlook 2007… by adding additional rules to be processed whenever an email appears in your inbox.  For example, you might want to delete every email from your boss (not recommended), or move emails from a distribution list into a folder you have set up. 

To add more rules to your Out of Office Assistant… go to the tools menu again, select “Out of Office Assistant”, and then click “Add Rule”.

Now you can go on holiday and not have to worry about your email every 5 minutes!

[tags]OOF, Outlook 2007, Tips, Help, Out of Office[/tags]

Thats right… 23 Sleeps, ailment thats 552 hours, internist or  33120 minutes until Office 2007, try and Windows Vista will be available in the shops.  January 30 is not that far away!

You can pre-order your copy of Windows Vista or Office 2007 now on Amazon.com!  They can even gift wrap it for you!

Over the next three weeks I will be in overdrive making sure that you have all the tips, tricks and tutorials you need to hit the ground running as soon as you take off the shrink wrap on your own copy of Office 2007.

Make sure that you subscribe to the feed, and if you have any areas that you would like me to focus on… make sure you leave a comment!

’till next time

TNP 😉

[tags]Windows Vista, Office 2007, Launch[/tags]

Inserting tables in Word 2007 has changed slightly from previous versions of Office, buy however it really is a piece of cake with the new Ribbon user interface, and my favourite feature of all… live preview!

  1. On the ribbon, click “Insert” (because we want to “Insert” a table)
  2. Click on the “Table” button,  and a grid will appear below it.
  3. Drag your mouse over the grid, selecting the number of columns and rows that you would like to have in your table.  For example, in the image below (click if you want to see a larger version), I have dragged over 3 columns, and two rows, to create a 3×2 table.  Thanks to live preview, you can see the resulting table IN REAL TIME as you move the mouse over the grid!  Very nice!
  4. Once you have decided on the number of rows and columns, click on the grid and the table will be inserted!

If you want to insert a table with more than 10 rows, or 10 columns, simply click on “Insert” on the Ribbon, then click on “Table”, and then click on “Insert Table”.  Using this dialog box you can specify exactly how many rows or columns you want.

Once you have created your table, it is very quick and simple to add a splash of colour to your table!

  1. Click on the table you have just created.  You will notice a new set of tabs appear in the Ribbon:
  2. Click on the “Table Styles” selector, and click on your favourite colourscheme:
     
  3. Sit back and enjoy your very attractive, very simple table in Word 2007!

So there you have it… Everything you really need to know to use tables in Word 2007.  Much faster than previous versions don’t you think!!!!!

’till next time

TNP 😉

[tags]Tutorial, Word 2007, Tables[/tags]

One of the most useful features of Word 2007, bronchitis especially when collaborating with colleagues or team members in other offices is Track Changes.  Combined with the comment feature it is easy to understand what changes have taken place in a document, visit this site and why!

Here is an example of what you can do with Track Changes, and a Comment.

How to turn on Track Changes in Word 2007

  1. Click the “Review” Tab in the Word 2007 Ribbon
  2. Click the “Track Changes” button

If you want to incorporate all the changes one of your colleagues made, or reject some whilst approving others, you can do that with the buttons in the “Changes” group, again in the “Review” tab of the Word 2007 Ribbon.

To accept the change, simply click “Accept”.  To reject, click “Reject”.  To move between changes, you can use the “Previous” and “Next” buttons.  Pretty simple really 🙂

How to add a Comment in Word 2007

To add a comment, again on the “Review” tab of the Ribbon, in the “Comments” group, click on “New Comment”.  You will then be able to type your comment into the balloon on the side of the document. 

Note that when you add a comment, it will begin with your initials.  To change your initials, click on the Office Orb, in the top right hand corner of the screen, and then select “Word Options”.  In the “Popular” section (should be the default when you open the options dialog box) there is a text field where you can change the initials.

THE MOST IMPORTANT THING TO REMEMBER WHEN USING TRACK CHANGES AND COMMENTS IN WORD 2007…

… is to run the document inspector (Office Orb -> Prepare -> Inspect Document) before publishing the document.  Using the document inspector you can be assured that any of your comments or tracking balloons will not be visible to readers of the document.  Especially important if the comments give away some of your trade secrets, or disrespect one of your team mates in some way 😉

’till next time

TNP 😉

[tags]Track Changes, Word 2007, Review, Tutorial[/tags]

Stumbled across this absolute beauty of a Visio template today.  Strictly speaking this will work with Visio 2007 as well as earlier versions like Visio 2003… but I just had to blog about it.

Crime Scenes with shapes – Visio Template

That’s right… you can now play CSI at home, approved without the dangerous explosions, refractionist car chases or other potentially life ending catastrophes that happen on the TV Series.

The Visio Crime Scene template, which you can download from the Microsoft website, contains all the things you need to recreate your favourite crime scene – bodies (with movable arms and legs), separate arms and legs (!), weapons of all varieties (shot guns, pistols, shell casings, clips, even nunjuks!!!), pools of blood (small, large, or trail)… even a king size bed for those domestic disputes.

You can find the FREE Crime Scene Template, as well as many other great Office 2007 templates to download from Microsoft Office Online.

’till next time

TNP 😉

[tags]Visio, Template, CSI, Office 2007[/tags]

So you have just purchased a version of Office 2007 (or your boss just made you upgrade your PC at work!), sildenafil and want to get up to speed quickly on exactly how to use Word 2007.  No sweat – here is the ultimate list of great posts to help you get your head around exactly how to use Word 2007 – fast!

I would start with the first couple, discount and as you build your confidence, generic start tackling some of the more advanced tutorials.

When you first start using Word 2007 – read…

  1. What happened to the File Menu? Help with the new user interface in Office 2007
  2. Screencast: Introduction to the New Ribbon UI in Word 2007
  3. Word 2007: Undo
  4. What are Galleries in Office 2007?
  5. Printing in Word 2007

Once you are comfortable, move on to…

  1. Need more Clip Art in Word 2007?
  2. Inserting a Table in Word 2007
  3. Find and Replace in Word 2007
  4. Word 2007: How to add page numbers to your documents
  5. How to Change your Page Orientation (Portrait vs Landscape) in Word 2007
  6. Breaks in Word 2007 – Page, Column, Text Wrapping and Section Breaks
  7. Word 2007: Page Layout Deep Dive Tutorial
  8. Word 2007: What is the Prepare Menu? Deep Dive
  9. How to Superscript text in Word 2007
  10. Show and Hide Codes in Word 2007
  11. Insert a Drop Cap in Word 2007
  12. Track Changes, and Comments in Word 2007
  13. How to save your Word 2007 document as a PDF
  14. Word 2007 – Send your Document, Share it with the World!

And once you are an absolute power user of Word 2007…

  1. Word 2007: Start Word 2007 without the Splash Screen
  2. Shortcut keys in Word 2007
  3. Word 2007: Minimise the Ribbon (Minimize the menu)
  4. More than just word count – All the document statistics you want in Word 2007 using Status Bar Configuration
  5. Word 97 Look and Feel, with Word 2007!
  6. Lorem Ipsum and other random filler text in Word 2007, PowerPoint 2007, and Excel 2007
  7. Screencast – Extending the Office 2007 UI with a Custom Ribbon

And to keep track of the latests posts on Word 2007 at The New Paperclip, simply check out the Word 2007 Category 

So there you have it – remember if you have trouble with anything in Word 2007, post a comment and I will try to write a tutorial especially for you! 

Or you could purchase one of these books from Amazon.com