Find out Exactly what is included in Office 365

Are you considering moving your business to Office 365?  Well the website does a good job of explaining at a high level what you get for your dollar – but for some of us that isn’t enough information.

What if you want to get down to the fine detail before making a decision to go to Office 365?

Well luckily Microsoft have published what the call “Service Descriptions”.  These documents outline exactly what you get, explain the differences between all the plans, and ultimately help you decide what plan is right for you.

The Office 365 for Enterprise Service Descriptions include:

  • Microsoft Exchange Online Archiving Service Description
  • Microsoft Exchange Online for Enterprises Service Description
  • Microsoft Lync Online for Enterprises Service Description
  • Microsoft Office Professional Plus Service Description
  • Microsoft Office Web Apps Service Description
  • Microsoft SharePoint Online for Enterprises Service Description
  • Office 365 for Enterprises Service Description
  • Office 365 Identity Service Description
  • Office 365 Mobility Service Description
  • Office 365 Security and Service Continuity Service Description
  • Office 365 Support for Apple Mac and iOS Devices

You can find all the information here.

‘till next time!

Guide to Group Policy in Office 2010

A quick post for all you guys out there that have to manage Office 2010 deployments in a business.  Microsoft have made available a great resource that outlines all the different Group Policy settings for Office 2010 – a must have resource if you want to manage your Office 2010 deployment well.

Check it out at

‘till next time!

Building an add-in for Microsoft Office

Soon I will be publishing a series of articles on The New Paperclip which dive a bit deeper into extending the functionality of Microsoft Office.  Probably a scary thought for most of you, but I have found that if we want to extract that extra 10-50% more out of Office there comes a time where you need to start coding.

In particular I am going to focus on building high value add-ins for Microsoft Office.

Now when it comes to writing an add-in, there are a couple of ways to go about it.

1) Roll your own

If you are confident C#  or VB coder there is nothing stopping you from cracking open Visual Studio, downloading Visual Studio Tools for Office and giving it your best shot.  I must admit I tried this at first, and had some success.

But that success was time consuming, and when I wanted to build an add-in that was backwards compatible with Outlook 2007 (which has that horrible combination of ribbon and command bar), Office 2003/XP and beyond it became VERY time consuming.

So I decided to use an alternative.

2) Use Add-in-Express

Before I share my experience with Add-in-Express… here is what the brochure says!

Add-in Express for Office and .NET is the only all-in-one platform that includes all the features you may expect for your Microsoft Office extensions such as Office COM add-ins, smart tags, Excel XLLs, RTD servers and Automation add-ins (UDFs). It fully supports Microsoft Visual Studio 2010, 2008 and 2005 and makes it very comfortable for developing application-level extensions for all available Office versions from 2000 to 2010.”

What that means for people new to Office Development is that Add-in-Express makes it easy to quickly extend the functionality of Microsoft Office, irrespective of what version you are running.  And after spending about a month using the tool to build some add-ins myself, I have to agree.  For someone who is exploring Office Development for the first time, taking the painful parts of COM out of the picture meant that I could focus on the features and functionality I wanted to build, and not spend hours pulling my hair out!

For example, being able to access all the key events in Office without having to write event handlers accelerated development time.  Sure, it may only seem like a small thing, but as any developer knows, anything that saves you time, and takes the pain of troubleshooting away is a good thing!

Anyways – if you are interested in developing your own Office Add-in, make sure you subscribe and check back in the next few weeks for more content about my development experiences – and some examples that will get your Office Development journey started.

‘till next time!
TNP Winking smile

Sent Twitter Tweets from Excel 2007!

Recently I have been rummaging through the blogs over at MSDN and I just stumbled across what has to be one of the best Excel 2007 posts of the year!

Microsoft Excel and Twitter via Smart Tags in a VS 2008 Solution

Basically, John Durant (a Microsoftie) has built some code which enables him to use Smart Tags to tweet the contents of a cell with only a couple of clicks.

How cool is that!  If you are interested in extending the functionality of Excel 2007, make sure you read more in John’s post here.

And if you are on Twitter, why not follow @thenewpaperclip for regular Office 2007 hints, tips, tricks and tutorials.

(and if you are really bored, you could follow the guy who is behind The New Paperclip – @paulwoods)

‘till next time!

Add a .swf file to a PowerPoint 2007 Presentation

Have you or a creative genius close to you built an unreal shockwave/flash animation and you want to show the world?

Did you know that you can show off that animation using PowerPoint 2007?  Bet you didn’t.  That being said it isn’t the simplest of things you can do – but it does work.  Here is the step by step guide to doing it!

1) Open PowerPoint 2007 (obvious right!)

2) Make sure you can see the “Developer” tab in the “Ribbon”.  If you can’t, click on the Office menu (the circle button in the top left hand corner), then click on “PowerPoint Options”, and make sure that you check the “Show Developer tab in the Ribbon” box!

3) Go to the slide you want the .swf file to appear

4) Click on the “Developer” tab in the Ribbon

5) Look for the “More Controls” button in the controls group.  It is the one with a spanner and a hammer with three dots underneath it.  Once you find it – click on it

6) The “More Controls” box will appear.  Scroll down until you find “Shockwave Flash Object”.  Click on that, then click “OK”

7) You will notice your cursor is now a cross, and no longer an arrow.  That means you can now draw where you want your Shockwave/Flash file to appear on your slide.  Simply draw with your mouse, and use the adjustment handles on the box to make sure it is just the right size and position on your slide.  When you are done you should see a wireframe box with a big “X” through the middle of it

8) Now we want to link your .swf file into your PowerPoint 2007 presentation.  Click on the box you just drew, then right click, and select “Properties”

9) In the properties box that appears, look for the “Movie” property, and then add the location of your .swf file (for example c:\temp\test.swf)

10) Quickly run your presentation and watch in awe as your shockwave file hits the big screen in your PowerPoint 2007 presentation


So how did you go?  Sure it is a little complicated to get there, but boy does it look good once you have that file playing through PowerPoint.

Just a word of warning though – this only LINKS to the .swf file, so if you email or share the presentation with others, chances are the link will break and you will need to go through the above process again to re-link the PowerPoint deck to the .swf

That being said… it is well worth the effort!

‘till next time!

Copy and Paste Sub-Totals in Excel 2007

So… you have spent hours collating your data in Excel 2007.  You have finally got the information where you want it – with sub-totals and all.  You collapse the outline to only show the sub-totals, because that is all you are interested in.  But when you try to copy those subtotals into another spreadsheet, it copies EVERY row, not just the sub-totals.

So how on Earth are you supposed to copy all those sub-totals in Excel 2007 without copying all the ‘hidden’ rows as well?

The problem is that when you select rows using the sub-total outline view, it is selecting every row, not just those sub-totals.  The way to solve this is to only select the visible cells – which means we have to use a feature of Excel called “Go To Special”.  Here is how to do it:

1) Select all your sub-totals that you want to copy

2) On the “Home” tab of the Ribbon, look for the “Editing” group – usually it is the last one, all the way over at the right hand side of the Ribbon.

3) Click on “Find & Select”

4) On the little menu that appears, click “Go To Special”

5) In the box that appears, make sure you select “Visible Cells Only” in the right hand column

6) Click OK

7) Copy using the menu (or ctrl+c) and then paste your sub-totals in your new spreadsheet

You can stop pulling your hair out now!

‘till next time!

Force all your new meeting requests into your calendar in Outlook 2007

Has this ever happened to you?

You morning starts off great.  You beat all the traffic, get into the office precisely at the time you are supposed to start, and enjoy the best cup of coffee you have had in months.

You open up Outlook, and put that appointment in your calendar that you had thought of on the way into office.

But then something horrific happens.  When you go to check your email, there is a new meeting request in there – for the exact same time you just set the appointment in your calendar.  What are you to do????

Ok… I might be getting a little dramatic here, but this has happened to me a couple of times over the last few months – and today thanks to my friend Alistair Speirs (Australia’s premier Microsoft Office Client Technology Specialist – try Googling/Live Searching that now Al!), I have found a way to avoid this exact situation in the future.

There is a command line switch for Outlook 2007 which will start Outlook, force detection of all the new meeting requests that people sneakily invited you too overnight, and push them straight into your calendar before you get a chance to look at it.

The outcome being that you have a clear and accurate picture of how your time will be used today – before you start digging into your email.

And the best part is, the switch has a cool name… /sniff

For those that don’t know how to use switches, my advice would be to visit the Microsoft Office Online page that talks about Command-line switches for Microsoft Office Outlook 2007.

And if you want to take a look at some other switches that will make you more productive – check out the original post on Alistair’s blog.

‘till next time!

Get Office 2007 Help, Tips, Tricks, and Tutorials on Twitter!

Are you a member of the Twitterverse?  If you use the micro-blogging service called Twitter, you can how get your favorite productivity articles on Word, Outlook, Excel, PowerPoint… in fact the entire Microsoft Office 2007 suite directly in your Twitter feed.

All you have to do is follow @TheNewPaperclip.

I will be on there regularly so if you have any questions or suggestions for articles you can post them to Twitter as well!

‘till next time!

The New Paperclip LIVE! at OfficeDevCon 08

Are you going to be somewhere near Sydney, Australia in mid November?

If you are, and are interested in all things Office, make sure you get to OfficeDevCon08!

From the blurb… “OfficeDevCon is the first Australian community-driven event aimed squarely at Microsoft Office developers and power-users.  It allows people with interests across the Microsoft Office platform come together in one place to network and hear expert presenters speak on a wide range of advanced Office-related topics”

Well guess what… one of those expert presenters will be your’s truly… The New Paperclip.

In fact, in reality it will be my alter-ego… the guy behind The New Paperclip… Paul Woods

Paul will be presenting TWO sessions that should not be missed – especially if you work in Corporate IT.  Here is a quick outline of each presentation…

“The Office Suite Smackdown”
Saturday 15 November – 3:00-3:50PM

Office might seem like the obvious choice… but recently the competition has heated up for desktop productivity suites.  Your manager might be asking about alternatives like Google Docs, Open Office, Corel Wordperfect or Zoho Office.  In this session we compare the alternatives to Office 2007 from a users point of view – to help you pick the right tool for your organisation.

“The 10 most common Office 2007 user frustrations… and how to avoid them”
Sunday 16 November – 9:00-9:50AM

Don’t want your whole organisation angry with you because you forced them to use this horrible steaming pile of Office 2007 software?  It is a lot easier than you think to ensure a smooth and pain free transition to Office 2007 – it isn’t about buying 400 page dummies books, or just pointing people to the help button.  Simply by making sure you anticipate the most common questions up front you can win most of your potential battles.  In this session we will look at the most searched for answers by hundreds of thousands of frustrated Office 2007 users at… and see how you can ensure your people don’t end up asking YOU those questions.

So what do I need to do to attend these presentations?

Simple.  Go to and register your spot.  Tell them that TNP sent you!  And make sure you catch up with me at the bar on Saturday afternoon!

’till next time!

Use your Nintendo Wii Controller as a PowerPoint 2007 clicker!

I was surfing the net tonight, and totally out of left field I found an article on that I thought you would love to read.

Did you know that you can use your Nintentdo Wii Controller to control your PowerPoint 2007 presentations?

It is a little tricky to set up, but once it is you simply need to flick your Wiimote to the left or to the right to control your slides.  HOW COOL IS THAT!

You can read more about it on

’till next time!