All the top Office 2007 Resources…

Christian Gude over at the ITExperience.NET blog has put together a great list of five tips you can use to maximise your performance whilst using Microsoft Word 2007:

1) Add frequently used command icons to your Quick Launch Toolbar
2) Adjust the spacing after a line
3) Customise the shortcut keys
4) Increase AutoRecover interval
5) Disable AutoCorrect options

To learn more about how to increase your performance with Word 2007 – check out his post here.

‘till next time!
TNP 😉

Christian Gude over at the ITExperience.NET blog has put together a great list of five tips you can use to maximise your performance whilst using Microsoft Word 2007:

1) Add frequently used command icons to your Quick Launch Toolbar
2) Adjust the spacing after a line
3) Customise the shortcut keys
4) Increase AutoRecover interval
5) Disable AutoCorrect options

To learn more about how to increase your performance with Word 2007 – check out his post here.

‘till next time!
TNP 😉

So you have a really big spreadsheet… but you only want to print a little bit of it to show a colleague?  You could print the whole worksheet and just take the page that you want and throw the rest of the paper out recycle the rest of the paper, unhealthy or there is a much more environmentally friendly, cure
and more productive way of doing it!

How to set the Print Area in Excel 2007

This is really easy.  To start, simply select the data you want to print.  Then:

1) In the Ribbon, go to the “Page Layout” tab

2) Look for the “Page Setup” group

3) Click on “Print Area”

4) Click on “Set Print Area”

Now when you go and print your worksheet, Excel 2007 will only print the section you just selected.  Very cool!  If you ever want to print the whole worksheet again, you need to clear the Print Area.  Follow the process above, but at the last step, instead of clicking “Set Print Area”, click “Clear Print Area”

‘till next time!
TNP 😉

Christian Gude over at the ITExperience.NET blog has put together a great list of five tips you can use to maximise your performance whilst using Microsoft Word 2007:

1) Add frequently used command icons to your Quick Launch Toolbar
2) Adjust the spacing after a line
3) Customise the shortcut keys
4) Increase AutoRecover interval
5) Disable AutoCorrect options

To learn more about how to increase your performance with Word 2007 – check out his post here.

‘till next time!
TNP 😉

So you have a really big spreadsheet… but you only want to print a little bit of it to show a colleague?  You could print the whole worksheet and just take the page that you want and throw the rest of the paper out recycle the rest of the paper, unhealthy or there is a much more environmentally friendly, cure
and more productive way of doing it!

How to set the Print Area in Excel 2007

This is really easy.  To start, simply select the data you want to print.  Then:

1) In the Ribbon, go to the “Page Layout” tab

2) Look for the “Page Setup” group

3) Click on “Print Area”

4) Click on “Set Print Area”

Now when you go and print your worksheet, Excel 2007 will only print the section you just selected.  Very cool!  If you ever want to print the whole worksheet again, you need to clear the Print Area.  Follow the process above, but at the last step, instead of clicking “Set Print Area”, click “Clear Print Area”

‘till next time!
TNP 😉

Are you looking to get the most out of PowerPoint?  Do you know where to start?

Imagine if you had a resource where you could quickly see what was possible in PowerPoint 2007, treat and step by step instructions on how to achieve that outcome?

Our friends over at Microsoft have commissioned the development of 157 slides that do just that… show you all the different things you can do in PowerPoint 2007.

These presentations are a great resource if you want to get your hands dirty with PowerPoint.

You can find them by reading this article on the Inside Office Online blog – No more Death by PowerPoint:  Free downloads by a savvy pro sharpen your presentations.

Christian Gude over at the ITExperience.NET blog has put together a great list of five tips you can use to maximise your performance whilst using Microsoft Word 2007:

1) Add frequently used command icons to your Quick Launch Toolbar
2) Adjust the spacing after a line
3) Customise the shortcut keys
4) Increase AutoRecover interval
5) Disable AutoCorrect options

To learn more about how to increase your performance with Word 2007 – check out his post here.

‘till next time!
TNP 😉

So you have a really big spreadsheet… but you only want to print a little bit of it to show a colleague?  You could print the whole worksheet and just take the page that you want and throw the rest of the paper out recycle the rest of the paper, unhealthy or there is a much more environmentally friendly, cure
and more productive way of doing it!

How to set the Print Area in Excel 2007

This is really easy.  To start, simply select the data you want to print.  Then:

1) In the Ribbon, go to the “Page Layout” tab

2) Look for the “Page Setup” group

3) Click on “Print Area”

4) Click on “Set Print Area”

Now when you go and print your worksheet, Excel 2007 will only print the section you just selected.  Very cool!  If you ever want to print the whole worksheet again, you need to clear the Print Area.  Follow the process above, but at the last step, instead of clicking “Set Print Area”, click “Clear Print Area”

‘till next time!
TNP 😉

Are you looking to get the most out of PowerPoint?  Do you know where to start?

Imagine if you had a resource where you could quickly see what was possible in PowerPoint 2007, treat and step by step instructions on how to achieve that outcome?

Our friends over at Microsoft have commissioned the development of 157 slides that do just that… show you all the different things you can do in PowerPoint 2007.

These presentations are a great resource if you want to get your hands dirty with PowerPoint.

You can find them by reading this article on the Inside Office Online blog – No more Death by PowerPoint:  Free downloads by a savvy pro sharpen your presentations.

Are you writing a training document and need to capture a screenshot, ambulance or a snapshot of part of your screen?  Maybe you want to keep a record of an image and text you found in a document or a web page?  Or maybe you just want to keep something funny you saw on the internet?  Well did you know you can quickly and easily take a screen grab with OneNote 2007.

It is really easy!

1) Open up OneNote 2007

2) Look at the toolbar along the top of the window and you will find a “Clip” button.   Click on that.

3) Using the Black Cross that appears on the screen, find simply click and drag the section of the screen that you want to capture.

4) Your screen clipping will now appear in OneNote!

How easy is that!

‘till next time!
TNP 😉

Christian Gude over at the ITExperience.NET blog has put together a great list of five tips you can use to maximise your performance whilst using Microsoft Word 2007:

1) Add frequently used command icons to your Quick Launch Toolbar
2) Adjust the spacing after a line
3) Customise the shortcut keys
4) Increase AutoRecover interval
5) Disable AutoCorrect options

To learn more about how to increase your performance with Word 2007 – check out his post here.

‘till next time!
TNP 😉

So you have a really big spreadsheet… but you only want to print a little bit of it to show a colleague?  You could print the whole worksheet and just take the page that you want and throw the rest of the paper out recycle the rest of the paper, unhealthy or there is a much more environmentally friendly, cure
and more productive way of doing it!

How to set the Print Area in Excel 2007

This is really easy.  To start, simply select the data you want to print.  Then:

1) In the Ribbon, go to the “Page Layout” tab

2) Look for the “Page Setup” group

3) Click on “Print Area”

4) Click on “Set Print Area”

Now when you go and print your worksheet, Excel 2007 will only print the section you just selected.  Very cool!  If you ever want to print the whole worksheet again, you need to clear the Print Area.  Follow the process above, but at the last step, instead of clicking “Set Print Area”, click “Clear Print Area”

‘till next time!
TNP 😉

Are you looking to get the most out of PowerPoint?  Do you know where to start?

Imagine if you had a resource where you could quickly see what was possible in PowerPoint 2007, treat and step by step instructions on how to achieve that outcome?

Our friends over at Microsoft have commissioned the development of 157 slides that do just that… show you all the different things you can do in PowerPoint 2007.

These presentations are a great resource if you want to get your hands dirty with PowerPoint.

You can find them by reading this article on the Inside Office Online blog – No more Death by PowerPoint:  Free downloads by a savvy pro sharpen your presentations.

Are you writing a training document and need to capture a screenshot, ambulance or a snapshot of part of your screen?  Maybe you want to keep a record of an image and text you found in a document or a web page?  Or maybe you just want to keep something funny you saw on the internet?  Well did you know you can quickly and easily take a screen grab with OneNote 2007.

It is really easy!

1) Open up OneNote 2007

2) Look at the toolbar along the top of the window and you will find a “Clip” button.   Click on that.

3) Using the Black Cross that appears on the screen, find simply click and drag the section of the screen that you want to capture.

4) Your screen clipping will now appear in OneNote!

How easy is that!

‘till next time!
TNP 😉

So you have been using OneNote for a while, order
and have an appreciation for what a fantastic productivity tool it is.  Well are you ready to get even more out of OneNote 2007?

Did you know that OneNote 2007 is jam packed with templates that can make your life much easier.  Now I will be the first to admit that some are there just to look pretty (like all the different coloured backgrounds you can have… “Red Chalk” anyone?), but there are plenty that have real business (and students, academic) value and should be checked out.  For example:

Academic Templates for OneNote 2007

  • Simple Lecture Notes
  • Detailed Lecture Notes
  • Lecture Notes and Study Questions
  • Math/Science Class Notes
  • History Class Notes

Business Templates for OneNote 2007

  • Project Overview
  • Simple Meeting Notes 1 (and 2)
  • Informal Meeting Notes
  • Personal Meeting Notes
  • Detailed Meeting Notes
  • Formal Meeting Notes

Planning Templates for OneNote 2007

  • Simple To Do List
  • Prioritised To Do List
  • Project To Do List

So how do you get your hands on these templates?  Lucky for you they are already loaded in OneNote 2007 for you.  To access them, simply:

1) Click “File”

2) Move your mouse over “New”

3) Click on “Page from Template…”

4) Look to the right and select the page template you want.

 

Looking for more OneNote 2007 Templates?

The fantastic thing is that you can also get more page templates for OneNote 2007 from Office Online.  So if you are after a calendar, more planning, reporting or meeting templates – even address books!, you can find them all there – simply click the link on the Templates Taskbar in OneNote 2007, or visit Office Online.

‘till next time!
TNP 😉

Christian Gude over at the ITExperience.NET blog has put together a great list of five tips you can use to maximise your performance whilst using Microsoft Word 2007:

1) Add frequently used command icons to your Quick Launch Toolbar
2) Adjust the spacing after a line
3) Customise the shortcut keys
4) Increase AutoRecover interval
5) Disable AutoCorrect options

To learn more about how to increase your performance with Word 2007 – check out his post here.

‘till next time!
TNP 😉

So you have a really big spreadsheet… but you only want to print a little bit of it to show a colleague?  You could print the whole worksheet and just take the page that you want and throw the rest of the paper out recycle the rest of the paper, unhealthy or there is a much more environmentally friendly, cure
and more productive way of doing it!

How to set the Print Area in Excel 2007

This is really easy.  To start, simply select the data you want to print.  Then:

1) In the Ribbon, go to the “Page Layout” tab

2) Look for the “Page Setup” group

3) Click on “Print Area”

4) Click on “Set Print Area”

Now when you go and print your worksheet, Excel 2007 will only print the section you just selected.  Very cool!  If you ever want to print the whole worksheet again, you need to clear the Print Area.  Follow the process above, but at the last step, instead of clicking “Set Print Area”, click “Clear Print Area”

‘till next time!
TNP 😉

Are you looking to get the most out of PowerPoint?  Do you know where to start?

Imagine if you had a resource where you could quickly see what was possible in PowerPoint 2007, treat and step by step instructions on how to achieve that outcome?

Our friends over at Microsoft have commissioned the development of 157 slides that do just that… show you all the different things you can do in PowerPoint 2007.

These presentations are a great resource if you want to get your hands dirty with PowerPoint.

You can find them by reading this article on the Inside Office Online blog – No more Death by PowerPoint:  Free downloads by a savvy pro sharpen your presentations.

Are you writing a training document and need to capture a screenshot, ambulance or a snapshot of part of your screen?  Maybe you want to keep a record of an image and text you found in a document or a web page?  Or maybe you just want to keep something funny you saw on the internet?  Well did you know you can quickly and easily take a screen grab with OneNote 2007.

It is really easy!

1) Open up OneNote 2007

2) Look at the toolbar along the top of the window and you will find a “Clip” button.   Click on that.

3) Using the Black Cross that appears on the screen, find simply click and drag the section of the screen that you want to capture.

4) Your screen clipping will now appear in OneNote!

How easy is that!

‘till next time!
TNP 😉

So you have been using OneNote for a while, order
and have an appreciation for what a fantastic productivity tool it is.  Well are you ready to get even more out of OneNote 2007?

Did you know that OneNote 2007 is jam packed with templates that can make your life much easier.  Now I will be the first to admit that some are there just to look pretty (like all the different coloured backgrounds you can have… “Red Chalk” anyone?), but there are plenty that have real business (and students, academic) value and should be checked out.  For example:

Academic Templates for OneNote 2007

  • Simple Lecture Notes
  • Detailed Lecture Notes
  • Lecture Notes and Study Questions
  • Math/Science Class Notes
  • History Class Notes

Business Templates for OneNote 2007

  • Project Overview
  • Simple Meeting Notes 1 (and 2)
  • Informal Meeting Notes
  • Personal Meeting Notes
  • Detailed Meeting Notes
  • Formal Meeting Notes

Planning Templates for OneNote 2007

  • Simple To Do List
  • Prioritised To Do List
  • Project To Do List

So how do you get your hands on these templates?  Lucky for you they are already loaded in OneNote 2007 for you.  To access them, simply:

1) Click “File”

2) Move your mouse over “New”

3) Click on “Page from Template…”

4) Look to the right and select the page template you want.

 

Looking for more OneNote 2007 Templates?

The fantastic thing is that you can also get more page templates for OneNote 2007 from Office Online.  So if you are after a calendar, more planning, reporting or meeting templates – even address books!, you can find them all there – simply click the link on the Templates Taskbar in OneNote 2007, or visit Office Online.

‘till next time!
TNP 😉

Is there a task you want to schedule in Project 2007 that will occur regularly?  Well did you know you can create that task so it recurs throughout your project plan?

Here is how to do it!

1) Click “Insert” in the Project 2007 menu

2) Click “Recurring Task”

3) In the “Recurring Task Information” window that appears, troche add all the details about your task – including the Task Name and the Recurrence Pattern you want

4) Click “Ok”

Easy!

‘till next time!
TNP 😉

Christian Gude over at the ITExperience.NET blog has put together a great list of five tips you can use to maximise your performance whilst using Microsoft Word 2007:

1) Add frequently used command icons to your Quick Launch Toolbar
2) Adjust the spacing after a line
3) Customise the shortcut keys
4) Increase AutoRecover interval
5) Disable AutoCorrect options

To learn more about how to increase your performance with Word 2007 – check out his post here.

‘till next time!
TNP 😉

So you have a really big spreadsheet… but you only want to print a little bit of it to show a colleague?  You could print the whole worksheet and just take the page that you want and throw the rest of the paper out recycle the rest of the paper, unhealthy or there is a much more environmentally friendly, cure
and more productive way of doing it!

How to set the Print Area in Excel 2007

This is really easy.  To start, simply select the data you want to print.  Then:

1) In the Ribbon, go to the “Page Layout” tab

2) Look for the “Page Setup” group

3) Click on “Print Area”

4) Click on “Set Print Area”

Now when you go and print your worksheet, Excel 2007 will only print the section you just selected.  Very cool!  If you ever want to print the whole worksheet again, you need to clear the Print Area.  Follow the process above, but at the last step, instead of clicking “Set Print Area”, click “Clear Print Area”

‘till next time!
TNP 😉

Are you looking to get the most out of PowerPoint?  Do you know where to start?

Imagine if you had a resource where you could quickly see what was possible in PowerPoint 2007, treat and step by step instructions on how to achieve that outcome?

Our friends over at Microsoft have commissioned the development of 157 slides that do just that… show you all the different things you can do in PowerPoint 2007.

These presentations are a great resource if you want to get your hands dirty with PowerPoint.

You can find them by reading this article on the Inside Office Online blog – No more Death by PowerPoint:  Free downloads by a savvy pro sharpen your presentations.

Are you writing a training document and need to capture a screenshot, ambulance or a snapshot of part of your screen?  Maybe you want to keep a record of an image and text you found in a document or a web page?  Or maybe you just want to keep something funny you saw on the internet?  Well did you know you can quickly and easily take a screen grab with OneNote 2007.

It is really easy!

1) Open up OneNote 2007

2) Look at the toolbar along the top of the window and you will find a “Clip” button.   Click on that.

3) Using the Black Cross that appears on the screen, find simply click and drag the section of the screen that you want to capture.

4) Your screen clipping will now appear in OneNote!

How easy is that!

‘till next time!
TNP 😉

So you have been using OneNote for a while, order
and have an appreciation for what a fantastic productivity tool it is.  Well are you ready to get even more out of OneNote 2007?

Did you know that OneNote 2007 is jam packed with templates that can make your life much easier.  Now I will be the first to admit that some are there just to look pretty (like all the different coloured backgrounds you can have… “Red Chalk” anyone?), but there are plenty that have real business (and students, academic) value and should be checked out.  For example:

Academic Templates for OneNote 2007

  • Simple Lecture Notes
  • Detailed Lecture Notes
  • Lecture Notes and Study Questions
  • Math/Science Class Notes
  • History Class Notes

Business Templates for OneNote 2007

  • Project Overview
  • Simple Meeting Notes 1 (and 2)
  • Informal Meeting Notes
  • Personal Meeting Notes
  • Detailed Meeting Notes
  • Formal Meeting Notes

Planning Templates for OneNote 2007

  • Simple To Do List
  • Prioritised To Do List
  • Project To Do List

So how do you get your hands on these templates?  Lucky for you they are already loaded in OneNote 2007 for you.  To access them, simply:

1) Click “File”

2) Move your mouse over “New”

3) Click on “Page from Template…”

4) Look to the right and select the page template you want.

 

Looking for more OneNote 2007 Templates?

The fantastic thing is that you can also get more page templates for OneNote 2007 from Office Online.  So if you are after a calendar, more planning, reporting or meeting templates – even address books!, you can find them all there – simply click the link on the Templates Taskbar in OneNote 2007, or visit Office Online.

‘till next time!
TNP 😉

Is there a task you want to schedule in Project 2007 that will occur regularly?  Well did you know you can create that task so it recurs throughout your project plan?

Here is how to do it!

1) Click “Insert” in the Project 2007 menu

2) Click “Recurring Task”

3) In the “Recurring Task Information” window that appears, troche add all the details about your task – including the Task Name and the Recurrence Pattern you want

4) Click “Ok”

Easy!

‘till next time!
TNP 😉

In this weeks edition of TheNewPaperclip.com’s Office 2007 newsletter, drug
we focused on a few articles that could help you get a big productivity boost in 2009.

Here are a few to get you thinking about how you can be that 10% better in the new year!

 

Create your 2009 Calendar with Word 2007

So, malady
the new year is just a few hours away… time to crack open the calendars your relatives gave you for Christmas right!

But what if you didn’t get any?

>> read more

 

Organise your Inbox with Outlook 2007

Is your inbox overflowing like mine?  Want to know how you can you quickly focus on what you need to action?  Well here is a nifty way to do it.

In Outlook 2007, what is ed
you can organise your emails using views.  What is a view you say?  Basically think of it of a different way to look at all the emails you have.

>> read more

 

Follow up Flags and the Default Reminder in Outlook 2007

There have been dozens of comments recently on my previous post about Changing the default reminder time in Outlook 2007.  The comments are not about the default reminder time for appointments… but rather the default reminder time for follow up flags.  The concern being that it is really strange that the default is 4pm and it seems there is no easy way to change that to something more acceptable (like 8am)

>> read more

 

How to find any Office 2007 Command you Want!

Is there a feature of Office that you KNOW exists… but can’t for the life of you find it?

Maybe it was an old feature you remember from Word 2003, or Excel, or PowerPoint.  They didn’t cover it in the course that work sent you to, you can’t find it in the help file, and Google hasn’t returned any results!

Panic?  Not quite yet!

>> read more

Do you have an Office 2007 Productivity Tip?  Email office2007tips@thenewpaperclip.com and let me know – and you could share the limelight as I will share the best in the next edition of the newsletter!

’till next time!
TNP 😉

Christian Gude over at the ITExperience.NET blog has put together a great list of five tips you can use to maximise your performance whilst using Microsoft Word 2007:

1) Add frequently used command icons to your Quick Launch Toolbar
2) Adjust the spacing after a line
3) Customise the shortcut keys
4) Increase AutoRecover interval
5) Disable AutoCorrect options

To learn more about how to increase your performance with Word 2007 – check out his post here.

‘till next time!
TNP 😉

So you have a really big spreadsheet… but you only want to print a little bit of it to show a colleague?  You could print the whole worksheet and just take the page that you want and throw the rest of the paper out recycle the rest of the paper, unhealthy or there is a much more environmentally friendly, cure
and more productive way of doing it!

How to set the Print Area in Excel 2007

This is really easy.  To start, simply select the data you want to print.  Then:

1) In the Ribbon, go to the “Page Layout” tab

2) Look for the “Page Setup” group

3) Click on “Print Area”

4) Click on “Set Print Area”

Now when you go and print your worksheet, Excel 2007 will only print the section you just selected.  Very cool!  If you ever want to print the whole worksheet again, you need to clear the Print Area.  Follow the process above, but at the last step, instead of clicking “Set Print Area”, click “Clear Print Area”

‘till next time!
TNP 😉

Are you looking to get the most out of PowerPoint?  Do you know where to start?

Imagine if you had a resource where you could quickly see what was possible in PowerPoint 2007, treat and step by step instructions on how to achieve that outcome?

Our friends over at Microsoft have commissioned the development of 157 slides that do just that… show you all the different things you can do in PowerPoint 2007.

These presentations are a great resource if you want to get your hands dirty with PowerPoint.

You can find them by reading this article on the Inside Office Online blog – No more Death by PowerPoint:  Free downloads by a savvy pro sharpen your presentations.

Are you writing a training document and need to capture a screenshot, ambulance or a snapshot of part of your screen?  Maybe you want to keep a record of an image and text you found in a document or a web page?  Or maybe you just want to keep something funny you saw on the internet?  Well did you know you can quickly and easily take a screen grab with OneNote 2007.

It is really easy!

1) Open up OneNote 2007

2) Look at the toolbar along the top of the window and you will find a “Clip” button.   Click on that.

3) Using the Black Cross that appears on the screen, find simply click and drag the section of the screen that you want to capture.

4) Your screen clipping will now appear in OneNote!

How easy is that!

‘till next time!
TNP 😉

So you have been using OneNote for a while, order
and have an appreciation for what a fantastic productivity tool it is.  Well are you ready to get even more out of OneNote 2007?

Did you know that OneNote 2007 is jam packed with templates that can make your life much easier.  Now I will be the first to admit that some are there just to look pretty (like all the different coloured backgrounds you can have… “Red Chalk” anyone?), but there are plenty that have real business (and students, academic) value and should be checked out.  For example:

Academic Templates for OneNote 2007

  • Simple Lecture Notes
  • Detailed Lecture Notes
  • Lecture Notes and Study Questions
  • Math/Science Class Notes
  • History Class Notes

Business Templates for OneNote 2007

  • Project Overview
  • Simple Meeting Notes 1 (and 2)
  • Informal Meeting Notes
  • Personal Meeting Notes
  • Detailed Meeting Notes
  • Formal Meeting Notes

Planning Templates for OneNote 2007

  • Simple To Do List
  • Prioritised To Do List
  • Project To Do List

So how do you get your hands on these templates?  Lucky for you they are already loaded in OneNote 2007 for you.  To access them, simply:

1) Click “File”

2) Move your mouse over “New”

3) Click on “Page from Template…”

4) Look to the right and select the page template you want.

 

Looking for more OneNote 2007 Templates?

The fantastic thing is that you can also get more page templates for OneNote 2007 from Office Online.  So if you are after a calendar, more planning, reporting or meeting templates – even address books!, you can find them all there – simply click the link on the Templates Taskbar in OneNote 2007, or visit Office Online.

‘till next time!
TNP 😉

Is there a task you want to schedule in Project 2007 that will occur regularly?  Well did you know you can create that task so it recurs throughout your project plan?

Here is how to do it!

1) Click “Insert” in the Project 2007 menu

2) Click “Recurring Task”

3) In the “Recurring Task Information” window that appears, troche add all the details about your task – including the Task Name and the Recurrence Pattern you want

4) Click “Ok”

Easy!

‘till next time!
TNP 😉

In this weeks edition of TheNewPaperclip.com’s Office 2007 newsletter, drug
we focused on a few articles that could help you get a big productivity boost in 2009.

Here are a few to get you thinking about how you can be that 10% better in the new year!

 

Create your 2009 Calendar with Word 2007

So, malady
the new year is just a few hours away… time to crack open the calendars your relatives gave you for Christmas right!

But what if you didn’t get any?

>> read more

 

Organise your Inbox with Outlook 2007

Is your inbox overflowing like mine?  Want to know how you can you quickly focus on what you need to action?  Well here is a nifty way to do it.

In Outlook 2007, what is ed
you can organise your emails using views.  What is a view you say?  Basically think of it of a different way to look at all the emails you have.

>> read more

 

Follow up Flags and the Default Reminder in Outlook 2007

There have been dozens of comments recently on my previous post about Changing the default reminder time in Outlook 2007.  The comments are not about the default reminder time for appointments… but rather the default reminder time for follow up flags.  The concern being that it is really strange that the default is 4pm and it seems there is no easy way to change that to something more acceptable (like 8am)

>> read more

 

How to find any Office 2007 Command you Want!

Is there a feature of Office that you KNOW exists… but can’t for the life of you find it?

Maybe it was an old feature you remember from Word 2003, or Excel, or PowerPoint.  They didn’t cover it in the course that work sent you to, you can’t find it in the help file, and Google hasn’t returned any results!

Panic?  Not quite yet!

>> read more

Do you have an Office 2007 Productivity Tip?  Email office2007tips@thenewpaperclip.com and let me know – and you could share the limelight as I will share the best in the next edition of the newsletter!

’till next time!
TNP 😉

They have been closed for a while now, hospital
but today I am re-launching The New Paperclip’s Office 2007 Forums!

What does that mean?  If you have any question at all about Office 2007, whether it is Word, Excel, PowerPoint, Outlook, Access or even SharePoint Designer… you now have a place where you can look for answers.

I will be there frequently, and we will be able to draw on the collective knowledge of the community to get your question answered!

Here are the links to each of the forums:

 

 

So there you have it – the quick and easy way to get your Office 2007 question answered!  See you on the forums!

‘till next time!
TNP 😉

Christian Gude over at the ITExperience.NET blog has put together a great list of five tips you can use to maximise your performance whilst using Microsoft Word 2007:

1) Add frequently used command icons to your Quick Launch Toolbar
2) Adjust the spacing after a line
3) Customise the shortcut keys
4) Increase AutoRecover interval
5) Disable AutoCorrect options

To learn more about how to increase your performance with Word 2007 – check out his post here.

‘till next time!
TNP 😉

So you have a really big spreadsheet… but you only want to print a little bit of it to show a colleague?  You could print the whole worksheet and just take the page that you want and throw the rest of the paper out recycle the rest of the paper, unhealthy or there is a much more environmentally friendly, cure
and more productive way of doing it!

How to set the Print Area in Excel 2007

This is really easy.  To start, simply select the data you want to print.  Then:

1) In the Ribbon, go to the “Page Layout” tab

2) Look for the “Page Setup” group

3) Click on “Print Area”

4) Click on “Set Print Area”

Now when you go and print your worksheet, Excel 2007 will only print the section you just selected.  Very cool!  If you ever want to print the whole worksheet again, you need to clear the Print Area.  Follow the process above, but at the last step, instead of clicking “Set Print Area”, click “Clear Print Area”

‘till next time!
TNP 😉

Are you looking to get the most out of PowerPoint?  Do you know where to start?

Imagine if you had a resource where you could quickly see what was possible in PowerPoint 2007, treat and step by step instructions on how to achieve that outcome?

Our friends over at Microsoft have commissioned the development of 157 slides that do just that… show you all the different things you can do in PowerPoint 2007.

These presentations are a great resource if you want to get your hands dirty with PowerPoint.

You can find them by reading this article on the Inside Office Online blog – No more Death by PowerPoint:  Free downloads by a savvy pro sharpen your presentations.

Are you writing a training document and need to capture a screenshot, ambulance or a snapshot of part of your screen?  Maybe you want to keep a record of an image and text you found in a document or a web page?  Or maybe you just want to keep something funny you saw on the internet?  Well did you know you can quickly and easily take a screen grab with OneNote 2007.

It is really easy!

1) Open up OneNote 2007

2) Look at the toolbar along the top of the window and you will find a “Clip” button.   Click on that.

3) Using the Black Cross that appears on the screen, find simply click and drag the section of the screen that you want to capture.

4) Your screen clipping will now appear in OneNote!

How easy is that!

‘till next time!
TNP 😉

So you have been using OneNote for a while, order
and have an appreciation for what a fantastic productivity tool it is.  Well are you ready to get even more out of OneNote 2007?

Did you know that OneNote 2007 is jam packed with templates that can make your life much easier.  Now I will be the first to admit that some are there just to look pretty (like all the different coloured backgrounds you can have… “Red Chalk” anyone?), but there are plenty that have real business (and students, academic) value and should be checked out.  For example:

Academic Templates for OneNote 2007

  • Simple Lecture Notes
  • Detailed Lecture Notes
  • Lecture Notes and Study Questions
  • Math/Science Class Notes
  • History Class Notes

Business Templates for OneNote 2007

  • Project Overview
  • Simple Meeting Notes 1 (and 2)
  • Informal Meeting Notes
  • Personal Meeting Notes
  • Detailed Meeting Notes
  • Formal Meeting Notes

Planning Templates for OneNote 2007

  • Simple To Do List
  • Prioritised To Do List
  • Project To Do List

So how do you get your hands on these templates?  Lucky for you they are already loaded in OneNote 2007 for you.  To access them, simply:

1) Click “File”

2) Move your mouse over “New”

3) Click on “Page from Template…”

4) Look to the right and select the page template you want.

 

Looking for more OneNote 2007 Templates?

The fantastic thing is that you can also get more page templates for OneNote 2007 from Office Online.  So if you are after a calendar, more planning, reporting or meeting templates – even address books!, you can find them all there – simply click the link on the Templates Taskbar in OneNote 2007, or visit Office Online.

‘till next time!
TNP 😉

Is there a task you want to schedule in Project 2007 that will occur regularly?  Well did you know you can create that task so it recurs throughout your project plan?

Here is how to do it!

1) Click “Insert” in the Project 2007 menu

2) Click “Recurring Task”

3) In the “Recurring Task Information” window that appears, troche add all the details about your task – including the Task Name and the Recurrence Pattern you want

4) Click “Ok”

Easy!

‘till next time!
TNP 😉

In this weeks edition of TheNewPaperclip.com’s Office 2007 newsletter, drug
we focused on a few articles that could help you get a big productivity boost in 2009.

Here are a few to get you thinking about how you can be that 10% better in the new year!

 

Create your 2009 Calendar with Word 2007

So, malady
the new year is just a few hours away… time to crack open the calendars your relatives gave you for Christmas right!

But what if you didn’t get any?

>> read more

 

Organise your Inbox with Outlook 2007

Is your inbox overflowing like mine?  Want to know how you can you quickly focus on what you need to action?  Well here is a nifty way to do it.

In Outlook 2007, what is ed
you can organise your emails using views.  What is a view you say?  Basically think of it of a different way to look at all the emails you have.

>> read more

 

Follow up Flags and the Default Reminder in Outlook 2007

There have been dozens of comments recently on my previous post about Changing the default reminder time in Outlook 2007.  The comments are not about the default reminder time for appointments… but rather the default reminder time for follow up flags.  The concern being that it is really strange that the default is 4pm and it seems there is no easy way to change that to something more acceptable (like 8am)

>> read more

 

How to find any Office 2007 Command you Want!

Is there a feature of Office that you KNOW exists… but can’t for the life of you find it?

Maybe it was an old feature you remember from Word 2003, or Excel, or PowerPoint.  They didn’t cover it in the course that work sent you to, you can’t find it in the help file, and Google hasn’t returned any results!

Panic?  Not quite yet!

>> read more

Do you have an Office 2007 Productivity Tip?  Email office2007tips@thenewpaperclip.com and let me know – and you could share the limelight as I will share the best in the next edition of the newsletter!

’till next time!
TNP 😉

They have been closed for a while now, hospital
but today I am re-launching The New Paperclip’s Office 2007 Forums!

What does that mean?  If you have any question at all about Office 2007, whether it is Word, Excel, PowerPoint, Outlook, Access or even SharePoint Designer… you now have a place where you can look for answers.

I will be there frequently, and we will be able to draw on the collective knowledge of the community to get your question answered!

Here are the links to each of the forums:

 

 

So there you have it – the quick and easy way to get your Office 2007 question answered!  See you on the forums!

‘till next time!
TNP 😉

So are you comfortable with the basics of Office 2007, sanitary
and want to go a little deeper?  Maybe you want to build your knowledge around one particular product?  Maybe you just want something interesting to read!

If you are into Office 2007, viagra
you might not know it, pulmonologist
but The New Paperclip is not your only option (if you thought it was, I am very flattered though!).  There are plenty of quality resources out there that you can leverage to make you far more productive using Word, PowerPoint, Excel, Outlook or the rest of the suite.

Here are a few places you should look…

Number 1: Alltop’s Top Microsoft Office News – [http://microsoft-office.alltop.com/]

This is a great resource if you want to keep your finger on the pulse of everything happening with Microsoft Office.  This one page displays all the news from 30 or so of the web’s leading Microsoft Office sites, which means you can quickly get up to speed on exactly what the ‘blogosphere’ is thinking about when it comes to Office.

You can also read the latest AllTop Microsoft Office news simply by watching out for the AllTop section to the right of this article – it gets updated every hour!

Number 2: Inside Office Online – [http://blogs.msdn.com/inside_office_online/]

This blog is run by the folks who run Microsoft’s own Office help site – Office Online.  Great to get their perspective on what new and exciting things are happening in the world of Microsoft Office.

Number 3: The blogs of all the Office teams at Microsoft

There is nothing better than getting it from the horse’s mouth right!  These blogs are run by the folk who actually build the products in Office, so they are filled with interesting stories, tips, and tricks that will help you become more productive with Office 2007

 

There are literally hundreds of other resources out there that you could find, and the ones I have listed in this article would be a great place to start… well, of course after you have read all the articles on The New Paperclip!

‘till next time!
TNP 😉

Office 2007 Forum – get your Office 2007 question answered!

Christian Gude over at the ITExperience.NET blog has put together a great list of five tips you can use to maximise your performance whilst using Microsoft Word 2007:

1) Add frequently used command icons to your Quick Launch Toolbar
2) Adjust the spacing after a line
3) Customise the shortcut keys
4) Increase AutoRecover interval
5) Disable AutoCorrect options

To learn more about how to increase your performance with Word 2007 – check out his post here.

‘till next time!
TNP 😉

Christian Gude over at the ITExperience.NET blog has put together a great list of five tips you can use to maximise your performance whilst using Microsoft Word 2007:

1) Add frequently used command icons to your Quick Launch Toolbar
2) Adjust the spacing after a line
3) Customise the shortcut keys
4) Increase AutoRecover interval
5) Disable AutoCorrect options

To learn more about how to increase your performance with Word 2007 – check out his post here.

‘till next time!
TNP 😉

So you have a really big spreadsheet… but you only want to print a little bit of it to show a colleague?  You could print the whole worksheet and just take the page that you want and throw the rest of the paper out recycle the rest of the paper, unhealthy or there is a much more environmentally friendly, cure
and more productive way of doing it!

How to set the Print Area in Excel 2007

This is really easy.  To start, simply select the data you want to print.  Then:

1) In the Ribbon, go to the “Page Layout” tab

2) Look for the “Page Setup” group

3) Click on “Print Area”

4) Click on “Set Print Area”

Now when you go and print your worksheet, Excel 2007 will only print the section you just selected.  Very cool!  If you ever want to print the whole worksheet again, you need to clear the Print Area.  Follow the process above, but at the last step, instead of clicking “Set Print Area”, click “Clear Print Area”

‘till next time!
TNP 😉

Christian Gude over at the ITExperience.NET blog has put together a great list of five tips you can use to maximise your performance whilst using Microsoft Word 2007:

1) Add frequently used command icons to your Quick Launch Toolbar
2) Adjust the spacing after a line
3) Customise the shortcut keys
4) Increase AutoRecover interval
5) Disable AutoCorrect options

To learn more about how to increase your performance with Word 2007 – check out his post here.

‘till next time!
TNP 😉

So you have a really big spreadsheet… but you only want to print a little bit of it to show a colleague?  You could print the whole worksheet and just take the page that you want and throw the rest of the paper out recycle the rest of the paper, unhealthy or there is a much more environmentally friendly, cure
and more productive way of doing it!

How to set the Print Area in Excel 2007

This is really easy.  To start, simply select the data you want to print.  Then:

1) In the Ribbon, go to the “Page Layout” tab

2) Look for the “Page Setup” group

3) Click on “Print Area”

4) Click on “Set Print Area”

Now when you go and print your worksheet, Excel 2007 will only print the section you just selected.  Very cool!  If you ever want to print the whole worksheet again, you need to clear the Print Area.  Follow the process above, but at the last step, instead of clicking “Set Print Area”, click “Clear Print Area”

‘till next time!
TNP 😉

Are you looking to get the most out of PowerPoint?  Do you know where to start?

Imagine if you had a resource where you could quickly see what was possible in PowerPoint 2007, treat and step by step instructions on how to achieve that outcome?

Our friends over at Microsoft have commissioned the development of 157 slides that do just that… show you all the different things you can do in PowerPoint 2007.

These presentations are a great resource if you want to get your hands dirty with PowerPoint.

You can find them by reading this article on the Inside Office Online blog – No more Death by PowerPoint:  Free downloads by a savvy pro sharpen your presentations.

Christian Gude over at the ITExperience.NET blog has put together a great list of five tips you can use to maximise your performance whilst using Microsoft Word 2007:

1) Add frequently used command icons to your Quick Launch Toolbar
2) Adjust the spacing after a line
3) Customise the shortcut keys
4) Increase AutoRecover interval
5) Disable AutoCorrect options

To learn more about how to increase your performance with Word 2007 – check out his post here.

‘till next time!
TNP 😉

So you have a really big spreadsheet… but you only want to print a little bit of it to show a colleague?  You could print the whole worksheet and just take the page that you want and throw the rest of the paper out recycle the rest of the paper, unhealthy or there is a much more environmentally friendly, cure
and more productive way of doing it!

How to set the Print Area in Excel 2007

This is really easy.  To start, simply select the data you want to print.  Then:

1) In the Ribbon, go to the “Page Layout” tab

2) Look for the “Page Setup” group

3) Click on “Print Area”

4) Click on “Set Print Area”

Now when you go and print your worksheet, Excel 2007 will only print the section you just selected.  Very cool!  If you ever want to print the whole worksheet again, you need to clear the Print Area.  Follow the process above, but at the last step, instead of clicking “Set Print Area”, click “Clear Print Area”

‘till next time!
TNP 😉

Are you looking to get the most out of PowerPoint?  Do you know where to start?

Imagine if you had a resource where you could quickly see what was possible in PowerPoint 2007, treat and step by step instructions on how to achieve that outcome?

Our friends over at Microsoft have commissioned the development of 157 slides that do just that… show you all the different things you can do in PowerPoint 2007.

These presentations are a great resource if you want to get your hands dirty with PowerPoint.

You can find them by reading this article on the Inside Office Online blog – No more Death by PowerPoint:  Free downloads by a savvy pro sharpen your presentations.

Are you writing a training document and need to capture a screenshot, ambulance or a snapshot of part of your screen?  Maybe you want to keep a record of an image and text you found in a document or a web page?  Or maybe you just want to keep something funny you saw on the internet?  Well did you know you can quickly and easily take a screen grab with OneNote 2007.

It is really easy!

1) Open up OneNote 2007

2) Look at the toolbar along the top of the window and you will find a “Clip” button.   Click on that.

3) Using the Black Cross that appears on the screen, find simply click and drag the section of the screen that you want to capture.

4) Your screen clipping will now appear in OneNote!

How easy is that!

‘till next time!
TNP 😉

Christian Gude over at the ITExperience.NET blog has put together a great list of five tips you can use to maximise your performance whilst using Microsoft Word 2007:

1) Add frequently used command icons to your Quick Launch Toolbar
2) Adjust the spacing after a line
3) Customise the shortcut keys
4) Increase AutoRecover interval
5) Disable AutoCorrect options

To learn more about how to increase your performance with Word 2007 – check out his post here.

‘till next time!
TNP 😉

So you have a really big spreadsheet… but you only want to print a little bit of it to show a colleague?  You could print the whole worksheet and just take the page that you want and throw the rest of the paper out recycle the rest of the paper, unhealthy or there is a much more environmentally friendly, cure
and more productive way of doing it!

How to set the Print Area in Excel 2007

This is really easy.  To start, simply select the data you want to print.  Then:

1) In the Ribbon, go to the “Page Layout” tab

2) Look for the “Page Setup” group

3) Click on “Print Area”

4) Click on “Set Print Area”

Now when you go and print your worksheet, Excel 2007 will only print the section you just selected.  Very cool!  If you ever want to print the whole worksheet again, you need to clear the Print Area.  Follow the process above, but at the last step, instead of clicking “Set Print Area”, click “Clear Print Area”

‘till next time!
TNP 😉

Are you looking to get the most out of PowerPoint?  Do you know where to start?

Imagine if you had a resource where you could quickly see what was possible in PowerPoint 2007, treat and step by step instructions on how to achieve that outcome?

Our friends over at Microsoft have commissioned the development of 157 slides that do just that… show you all the different things you can do in PowerPoint 2007.

These presentations are a great resource if you want to get your hands dirty with PowerPoint.

You can find them by reading this article on the Inside Office Online blog – No more Death by PowerPoint:  Free downloads by a savvy pro sharpen your presentations.

Are you writing a training document and need to capture a screenshot, ambulance or a snapshot of part of your screen?  Maybe you want to keep a record of an image and text you found in a document or a web page?  Or maybe you just want to keep something funny you saw on the internet?  Well did you know you can quickly and easily take a screen grab with OneNote 2007.

It is really easy!

1) Open up OneNote 2007

2) Look at the toolbar along the top of the window and you will find a “Clip” button.   Click on that.

3) Using the Black Cross that appears on the screen, find simply click and drag the section of the screen that you want to capture.

4) Your screen clipping will now appear in OneNote!

How easy is that!

‘till next time!
TNP 😉

So you have been using OneNote for a while, order
and have an appreciation for what a fantastic productivity tool it is.  Well are you ready to get even more out of OneNote 2007?

Did you know that OneNote 2007 is jam packed with templates that can make your life much easier.  Now I will be the first to admit that some are there just to look pretty (like all the different coloured backgrounds you can have… “Red Chalk” anyone?), but there are plenty that have real business (and students, academic) value and should be checked out.  For example:

Academic Templates for OneNote 2007

  • Simple Lecture Notes
  • Detailed Lecture Notes
  • Lecture Notes and Study Questions
  • Math/Science Class Notes
  • History Class Notes

Business Templates for OneNote 2007

  • Project Overview
  • Simple Meeting Notes 1 (and 2)
  • Informal Meeting Notes
  • Personal Meeting Notes
  • Detailed Meeting Notes
  • Formal Meeting Notes

Planning Templates for OneNote 2007

  • Simple To Do List
  • Prioritised To Do List
  • Project To Do List

So how do you get your hands on these templates?  Lucky for you they are already loaded in OneNote 2007 for you.  To access them, simply:

1) Click “File”

2) Move your mouse over “New”

3) Click on “Page from Template…”

4) Look to the right and select the page template you want.

 

Looking for more OneNote 2007 Templates?

The fantastic thing is that you can also get more page templates for OneNote 2007 from Office Online.  So if you are after a calendar, more planning, reporting or meeting templates – even address books!, you can find them all there – simply click the link on the Templates Taskbar in OneNote 2007, or visit Office Online.

‘till next time!
TNP 😉

Christian Gude over at the ITExperience.NET blog has put together a great list of five tips you can use to maximise your performance whilst using Microsoft Word 2007:

1) Add frequently used command icons to your Quick Launch Toolbar
2) Adjust the spacing after a line
3) Customise the shortcut keys
4) Increase AutoRecover interval
5) Disable AutoCorrect options

To learn more about how to increase your performance with Word 2007 – check out his post here.

‘till next time!
TNP 😉

So you have a really big spreadsheet… but you only want to print a little bit of it to show a colleague?  You could print the whole worksheet and just take the page that you want and throw the rest of the paper out recycle the rest of the paper, unhealthy or there is a much more environmentally friendly, cure
and more productive way of doing it!

How to set the Print Area in Excel 2007

This is really easy.  To start, simply select the data you want to print.  Then:

1) In the Ribbon, go to the “Page Layout” tab

2) Look for the “Page Setup” group

3) Click on “Print Area”

4) Click on “Set Print Area”

Now when you go and print your worksheet, Excel 2007 will only print the section you just selected.  Very cool!  If you ever want to print the whole worksheet again, you need to clear the Print Area.  Follow the process above, but at the last step, instead of clicking “Set Print Area”, click “Clear Print Area”

‘till next time!
TNP 😉

Are you looking to get the most out of PowerPoint?  Do you know where to start?

Imagine if you had a resource where you could quickly see what was possible in PowerPoint 2007, treat and step by step instructions on how to achieve that outcome?

Our friends over at Microsoft have commissioned the development of 157 slides that do just that… show you all the different things you can do in PowerPoint 2007.

These presentations are a great resource if you want to get your hands dirty with PowerPoint.

You can find them by reading this article on the Inside Office Online blog – No more Death by PowerPoint:  Free downloads by a savvy pro sharpen your presentations.

Are you writing a training document and need to capture a screenshot, ambulance or a snapshot of part of your screen?  Maybe you want to keep a record of an image and text you found in a document or a web page?  Or maybe you just want to keep something funny you saw on the internet?  Well did you know you can quickly and easily take a screen grab with OneNote 2007.

It is really easy!

1) Open up OneNote 2007

2) Look at the toolbar along the top of the window and you will find a “Clip” button.   Click on that.

3) Using the Black Cross that appears on the screen, find simply click and drag the section of the screen that you want to capture.

4) Your screen clipping will now appear in OneNote!

How easy is that!

‘till next time!
TNP 😉

So you have been using OneNote for a while, order
and have an appreciation for what a fantastic productivity tool it is.  Well are you ready to get even more out of OneNote 2007?

Did you know that OneNote 2007 is jam packed with templates that can make your life much easier.  Now I will be the first to admit that some are there just to look pretty (like all the different coloured backgrounds you can have… “Red Chalk” anyone?), but there are plenty that have real business (and students, academic) value and should be checked out.  For example:

Academic Templates for OneNote 2007

  • Simple Lecture Notes
  • Detailed Lecture Notes
  • Lecture Notes and Study Questions
  • Math/Science Class Notes
  • History Class Notes

Business Templates for OneNote 2007

  • Project Overview
  • Simple Meeting Notes 1 (and 2)
  • Informal Meeting Notes
  • Personal Meeting Notes
  • Detailed Meeting Notes
  • Formal Meeting Notes

Planning Templates for OneNote 2007

  • Simple To Do List
  • Prioritised To Do List
  • Project To Do List

So how do you get your hands on these templates?  Lucky for you they are already loaded in OneNote 2007 for you.  To access them, simply:

1) Click “File”

2) Move your mouse over “New”

3) Click on “Page from Template…”

4) Look to the right and select the page template you want.

 

Looking for more OneNote 2007 Templates?

The fantastic thing is that you can also get more page templates for OneNote 2007 from Office Online.  So if you are after a calendar, more planning, reporting or meeting templates – even address books!, you can find them all there – simply click the link on the Templates Taskbar in OneNote 2007, or visit Office Online.

‘till next time!
TNP 😉

Is there a task you want to schedule in Project 2007 that will occur regularly?  Well did you know you can create that task so it recurs throughout your project plan?

Here is how to do it!

1) Click “Insert” in the Project 2007 menu

2) Click “Recurring Task”

3) In the “Recurring Task Information” window that appears, troche add all the details about your task – including the Task Name and the Recurrence Pattern you want

4) Click “Ok”

Easy!

‘till next time!
TNP 😉

Christian Gude over at the ITExperience.NET blog has put together a great list of five tips you can use to maximise your performance whilst using Microsoft Word 2007:

1) Add frequently used command icons to your Quick Launch Toolbar
2) Adjust the spacing after a line
3) Customise the shortcut keys
4) Increase AutoRecover interval
5) Disable AutoCorrect options

To learn more about how to increase your performance with Word 2007 – check out his post here.

‘till next time!
TNP 😉

So you have a really big spreadsheet… but you only want to print a little bit of it to show a colleague?  You could print the whole worksheet and just take the page that you want and throw the rest of the paper out recycle the rest of the paper, unhealthy or there is a much more environmentally friendly, cure
and more productive way of doing it!

How to set the Print Area in Excel 2007

This is really easy.  To start, simply select the data you want to print.  Then:

1) In the Ribbon, go to the “Page Layout” tab

2) Look for the “Page Setup” group

3) Click on “Print Area”

4) Click on “Set Print Area”

Now when you go and print your worksheet, Excel 2007 will only print the section you just selected.  Very cool!  If you ever want to print the whole worksheet again, you need to clear the Print Area.  Follow the process above, but at the last step, instead of clicking “Set Print Area”, click “Clear Print Area”

‘till next time!
TNP 😉

Are you looking to get the most out of PowerPoint?  Do you know where to start?

Imagine if you had a resource where you could quickly see what was possible in PowerPoint 2007, treat and step by step instructions on how to achieve that outcome?

Our friends over at Microsoft have commissioned the development of 157 slides that do just that… show you all the different things you can do in PowerPoint 2007.

These presentations are a great resource if you want to get your hands dirty with PowerPoint.

You can find them by reading this article on the Inside Office Online blog – No more Death by PowerPoint:  Free downloads by a savvy pro sharpen your presentations.

Are you writing a training document and need to capture a screenshot, ambulance or a snapshot of part of your screen?  Maybe you want to keep a record of an image and text you found in a document or a web page?  Or maybe you just want to keep something funny you saw on the internet?  Well did you know you can quickly and easily take a screen grab with OneNote 2007.

It is really easy!

1) Open up OneNote 2007

2) Look at the toolbar along the top of the window and you will find a “Clip” button.   Click on that.

3) Using the Black Cross that appears on the screen, find simply click and drag the section of the screen that you want to capture.

4) Your screen clipping will now appear in OneNote!

How easy is that!

‘till next time!
TNP 😉

So you have been using OneNote for a while, order
and have an appreciation for what a fantastic productivity tool it is.  Well are you ready to get even more out of OneNote 2007?

Did you know that OneNote 2007 is jam packed with templates that can make your life much easier.  Now I will be the first to admit that some are there just to look pretty (like all the different coloured backgrounds you can have… “Red Chalk” anyone?), but there are plenty that have real business (and students, academic) value and should be checked out.  For example:

Academic Templates for OneNote 2007

  • Simple Lecture Notes
  • Detailed Lecture Notes
  • Lecture Notes and Study Questions
  • Math/Science Class Notes
  • History Class Notes

Business Templates for OneNote 2007

  • Project Overview
  • Simple Meeting Notes 1 (and 2)
  • Informal Meeting Notes
  • Personal Meeting Notes
  • Detailed Meeting Notes
  • Formal Meeting Notes

Planning Templates for OneNote 2007

  • Simple To Do List
  • Prioritised To Do List
  • Project To Do List

So how do you get your hands on these templates?  Lucky for you they are already loaded in OneNote 2007 for you.  To access them, simply:

1) Click “File”

2) Move your mouse over “New”

3) Click on “Page from Template…”

4) Look to the right and select the page template you want.

 

Looking for more OneNote 2007 Templates?

The fantastic thing is that you can also get more page templates for OneNote 2007 from Office Online.  So if you are after a calendar, more planning, reporting or meeting templates – even address books!, you can find them all there – simply click the link on the Templates Taskbar in OneNote 2007, or visit Office Online.

‘till next time!
TNP 😉

Is there a task you want to schedule in Project 2007 that will occur regularly?  Well did you know you can create that task so it recurs throughout your project plan?

Here is how to do it!

1) Click “Insert” in the Project 2007 menu

2) Click “Recurring Task”

3) In the “Recurring Task Information” window that appears, troche add all the details about your task – including the Task Name and the Recurrence Pattern you want

4) Click “Ok”

Easy!

‘till next time!
TNP 😉

In this weeks edition of TheNewPaperclip.com’s Office 2007 newsletter, drug
we focused on a few articles that could help you get a big productivity boost in 2009.

Here are a few to get you thinking about how you can be that 10% better in the new year!

 

Create your 2009 Calendar with Word 2007

So, malady
the new year is just a few hours away… time to crack open the calendars your relatives gave you for Christmas right!

But what if you didn’t get any?

>> read more

 

Organise your Inbox with Outlook 2007

Is your inbox overflowing like mine?  Want to know how you can you quickly focus on what you need to action?  Well here is a nifty way to do it.

In Outlook 2007, what is ed
you can organise your emails using views.  What is a view you say?  Basically think of it of a different way to look at all the emails you have.

>> read more

 

Follow up Flags and the Default Reminder in Outlook 2007

There have been dozens of comments recently on my previous post about Changing the default reminder time in Outlook 2007.  The comments are not about the default reminder time for appointments… but rather the default reminder time for follow up flags.  The concern being that it is really strange that the default is 4pm and it seems there is no easy way to change that to something more acceptable (like 8am)

>> read more

 

How to find any Office 2007 Command you Want!

Is there a feature of Office that you KNOW exists… but can’t for the life of you find it?

Maybe it was an old feature you remember from Word 2003, or Excel, or PowerPoint.  They didn’t cover it in the course that work sent you to, you can’t find it in the help file, and Google hasn’t returned any results!

Panic?  Not quite yet!

>> read more

Do you have an Office 2007 Productivity Tip?  Email office2007tips@thenewpaperclip.com and let me know – and you could share the limelight as I will share the best in the next edition of the newsletter!

’till next time!
TNP 😉

Christian Gude over at the ITExperience.NET blog has put together a great list of five tips you can use to maximise your performance whilst using Microsoft Word 2007:

1) Add frequently used command icons to your Quick Launch Toolbar
2) Adjust the spacing after a line
3) Customise the shortcut keys
4) Increase AutoRecover interval
5) Disable AutoCorrect options

To learn more about how to increase your performance with Word 2007 – check out his post here.

‘till next time!
TNP 😉

So you have a really big spreadsheet… but you only want to print a little bit of it to show a colleague?  You could print the whole worksheet and just take the page that you want and throw the rest of the paper out recycle the rest of the paper, unhealthy or there is a much more environmentally friendly, cure
and more productive way of doing it!

How to set the Print Area in Excel 2007

This is really easy.  To start, simply select the data you want to print.  Then:

1) In the Ribbon, go to the “Page Layout” tab

2) Look for the “Page Setup” group

3) Click on “Print Area”

4) Click on “Set Print Area”

Now when you go and print your worksheet, Excel 2007 will only print the section you just selected.  Very cool!  If you ever want to print the whole worksheet again, you need to clear the Print Area.  Follow the process above, but at the last step, instead of clicking “Set Print Area”, click “Clear Print Area”

‘till next time!
TNP 😉

Are you looking to get the most out of PowerPoint?  Do you know where to start?

Imagine if you had a resource where you could quickly see what was possible in PowerPoint 2007, treat and step by step instructions on how to achieve that outcome?

Our friends over at Microsoft have commissioned the development of 157 slides that do just that… show you all the different things you can do in PowerPoint 2007.

These presentations are a great resource if you want to get your hands dirty with PowerPoint.

You can find them by reading this article on the Inside Office Online blog – No more Death by PowerPoint:  Free downloads by a savvy pro sharpen your presentations.

Are you writing a training document and need to capture a screenshot, ambulance or a snapshot of part of your screen?  Maybe you want to keep a record of an image and text you found in a document or a web page?  Or maybe you just want to keep something funny you saw on the internet?  Well did you know you can quickly and easily take a screen grab with OneNote 2007.

It is really easy!

1) Open up OneNote 2007

2) Look at the toolbar along the top of the window and you will find a “Clip” button.   Click on that.

3) Using the Black Cross that appears on the screen, find simply click and drag the section of the screen that you want to capture.

4) Your screen clipping will now appear in OneNote!

How easy is that!

‘till next time!
TNP 😉

So you have been using OneNote for a while, order
and have an appreciation for what a fantastic productivity tool it is.  Well are you ready to get even more out of OneNote 2007?

Did you know that OneNote 2007 is jam packed with templates that can make your life much easier.  Now I will be the first to admit that some are there just to look pretty (like all the different coloured backgrounds you can have… “Red Chalk” anyone?), but there are plenty that have real business (and students, academic) value and should be checked out.  For example:

Academic Templates for OneNote 2007

  • Simple Lecture Notes
  • Detailed Lecture Notes
  • Lecture Notes and Study Questions
  • Math/Science Class Notes
  • History Class Notes

Business Templates for OneNote 2007

  • Project Overview
  • Simple Meeting Notes 1 (and 2)
  • Informal Meeting Notes
  • Personal Meeting Notes
  • Detailed Meeting Notes
  • Formal Meeting Notes

Planning Templates for OneNote 2007

  • Simple To Do List
  • Prioritised To Do List
  • Project To Do List

So how do you get your hands on these templates?  Lucky for you they are already loaded in OneNote 2007 for you.  To access them, simply:

1) Click “File”

2) Move your mouse over “New”

3) Click on “Page from Template…”

4) Look to the right and select the page template you want.

 

Looking for more OneNote 2007 Templates?

The fantastic thing is that you can also get more page templates for OneNote 2007 from Office Online.  So if you are after a calendar, more planning, reporting or meeting templates – even address books!, you can find them all there – simply click the link on the Templates Taskbar in OneNote 2007, or visit Office Online.

‘till next time!
TNP 😉

Is there a task you want to schedule in Project 2007 that will occur regularly?  Well did you know you can create that task so it recurs throughout your project plan?

Here is how to do it!

1) Click “Insert” in the Project 2007 menu

2) Click “Recurring Task”

3) In the “Recurring Task Information” window that appears, troche add all the details about your task – including the Task Name and the Recurrence Pattern you want

4) Click “Ok”

Easy!

‘till next time!
TNP 😉

In this weeks edition of TheNewPaperclip.com’s Office 2007 newsletter, drug
we focused on a few articles that could help you get a big productivity boost in 2009.

Here are a few to get you thinking about how you can be that 10% better in the new year!

 

Create your 2009 Calendar with Word 2007

So, malady
the new year is just a few hours away… time to crack open the calendars your relatives gave you for Christmas right!

But what if you didn’t get any?

>> read more

 

Organise your Inbox with Outlook 2007

Is your inbox overflowing like mine?  Want to know how you can you quickly focus on what you need to action?  Well here is a nifty way to do it.

In Outlook 2007, what is ed
you can organise your emails using views.  What is a view you say?  Basically think of it of a different way to look at all the emails you have.

>> read more

 

Follow up Flags and the Default Reminder in Outlook 2007

There have been dozens of comments recently on my previous post about Changing the default reminder time in Outlook 2007.  The comments are not about the default reminder time for appointments… but rather the default reminder time for follow up flags.  The concern being that it is really strange that the default is 4pm and it seems there is no easy way to change that to something more acceptable (like 8am)

>> read more

 

How to find any Office 2007 Command you Want!

Is there a feature of Office that you KNOW exists… but can’t for the life of you find it?

Maybe it was an old feature you remember from Word 2003, or Excel, or PowerPoint.  They didn’t cover it in the course that work sent you to, you can’t find it in the help file, and Google hasn’t returned any results!

Panic?  Not quite yet!

>> read more

Do you have an Office 2007 Productivity Tip?  Email office2007tips@thenewpaperclip.com and let me know – and you could share the limelight as I will share the best in the next edition of the newsletter!

’till next time!
TNP 😉

They have been closed for a while now, hospital
but today I am re-launching The New Paperclip’s Office 2007 Forums!

What does that mean?  If you have any question at all about Office 2007, whether it is Word, Excel, PowerPoint, Outlook, Access or even SharePoint Designer… you now have a place where you can look for answers.

I will be there frequently, and we will be able to draw on the collective knowledge of the community to get your question answered!

Here are the links to each of the forums:

 

 

So there you have it – the quick and easy way to get your Office 2007 question answered!  See you on the forums!

‘till next time!
TNP 😉

Only Print a Section of your Workbook in Excel 2007

Christian Gude over at the ITExperience.NET blog has put together a great list of five tips you can use to maximise your performance whilst using Microsoft Word 2007:

1) Add frequently used command icons to your Quick Launch Toolbar
2) Adjust the spacing after a line
3) Customise the shortcut keys
4) Increase AutoRecover interval
5) Disable AutoCorrect options

To learn more about how to increase your performance with Word 2007 – check out his post here.

‘till next time!
TNP 😉

Christian Gude over at the ITExperience.NET blog has put together a great list of five tips you can use to maximise your performance whilst using Microsoft Word 2007:

1) Add frequently used command icons to your Quick Launch Toolbar
2) Adjust the spacing after a line
3) Customise the shortcut keys
4) Increase AutoRecover interval
5) Disable AutoCorrect options

To learn more about how to increase your performance with Word 2007 – check out his post here.

‘till next time!
TNP 😉

So you have a really big spreadsheet… but you only want to print a little bit of it to show a colleague?  You could print the whole worksheet and just take the page that you want and throw the rest of the paper out recycle the rest of the paper, unhealthy or there is a much more environmentally friendly, cure
and more productive way of doing it!

How to set the Print Area in Excel 2007

This is really easy.  To start, simply select the data you want to print.  Then:

1) In the Ribbon, go to the “Page Layout” tab

2) Look for the “Page Setup” group

3) Click on “Print Area”

4) Click on “Set Print Area”

Now when you go and print your worksheet, Excel 2007 will only print the section you just selected.  Very cool!  If you ever want to print the whole worksheet again, you need to clear the Print Area.  Follow the process above, but at the last step, instead of clicking “Set Print Area”, click “Clear Print Area”

‘till next time!
TNP 😉

Get Office 2007 Help, Tips, Tricks, and Tutorials on Twitter!

Did you know that you can get a regular email jam packed with Office 2007 tips direct from TheNewPaperclip.com!

All you need to do is register using this form

Be more productive with Office 2007!  Subscribe to the regular Office 2007 Tips and Tricks newsletter.  Brought to you by TheNewPaperclip.com

Name:
Email:

Register today and you will receive a free copy of my e-book “Your 10 minute guide to getting up to speed with Microsoft Office 2007”

’till next time!
TNP 😉

Keeping up to date with the latest Office 2007 Help, medicine Tips, Tricks and Tutorials from TheNewPaperclip.com is easy.  There are three options you can choose from to receive regular help and productivity tips!

1) Subscribe to the email newsletter!

To get a regular newsletter packed full of help, tips, tricks and tutorials for Word 2007, Outlook 2007, PowerPoint 2007, Excel 2007 and the rest of the Microsoft Office 2007 suite, simply fill in this registration form below!  PLUS you get a free copy of my ebook when you confirm your registration!

2) Subscribe to the RSS feed!

Simply open up your favourite feed reader, and subscribe to the feed – http://feeds.feedburner.com/TheNewPaperclip

3) Follow The New Paperclip on Twitter!

That’s right, you can how get Office 2007 productivity tips as soon as they are published simply by following @thenewpaperclip on Twitter!
Keeping up to date with the latest Office 2007 Help, obesity Tips, visit web Tricks and Tutorials from TheNewPaperclip.com is easy.  There are three options you can choose from to receive regular help and productivity tips!

1) Subscribe to the email newsletter!

To get a regular newsletter packed full of help, information pills tips, tricks and tutorials for Word 2007, Outlook 2007, PowerPoint 2007, Excel 2007 and the rest of the Microsoft Office 2007 suite, simply fill in this registration form below!  PLUS you get a free copy of my ebook when you confirm your registration!

2) Subscribe to the RSS feed!

Simply open up your favourite feed reader, and subscribe to the feed – http://feeds.feedburner.com/TheNewPaperclip

3) Follow The New Paperclip on Twitter!

That’s right, you can how get Office 2007 productivity tips as soon as they are published simply by following @thenewpaperclip on Twitter!
Keeping up to date with the latest Office 2007 Help, obesity Tips, visit web Tricks and Tutorials from TheNewPaperclip.com is easy.  There are three options you can choose from to receive regular help and productivity tips!

1) Subscribe to the email newsletter!

To get a regular newsletter packed full of help, information pills tips, tricks and tutorials for Word 2007, Outlook 2007, PowerPoint 2007, Excel 2007 and the rest of the Microsoft Office 2007 suite, simply fill in this registration form below!  PLUS you get a free copy of my ebook when you confirm your registration!

2) Subscribe to the RSS feed!

Simply open up your favourite feed reader, and subscribe to the feed – http://feeds.feedburner.com/TheNewPaperclip

3) Follow The New Paperclip on Twitter!

That’s right, you can how get Office 2007 productivity tips as soon as they are published simply by following @thenewpaperclip on Twitter!
Are you a member of the Twitterverse?  If you use the micro-blogging service called Twitter, ask
you can how get your favorite productivity articles on Word, gerontologist
Outlook, Excel, PowerPoint… in fact the entire Microsoft Office 2007 suite directly in your Twitter feed.

All you have to do is follow @TheNewPaperclip.

I will be on there regularly so if you have any questions or suggestions for articles you can post them to Twitter as well!

‘till next time!
TNP 😉

Subscribe to the Office 2007 Help, Tips, Tricks and Tutorials Newsletter

Did you know that you can get a regular email jam packed with Office 2007 tips direct from TheNewPaperclip.com!

All you need to do is register using this form

Register today and you will receive a free copy of my e-book “Your 10 minute guide to getting up to speed with Microsoft Office 2007”

’till next time!
TNP 😉

Borders the EASY way in Excel 2007 – Just draw them!

I noticed one of my colleagues the other day struggling with her Excel Spreadsheet (yep that’s right, ed purchase even TNP needs a day job to pay the mortgage!). 

She had a sheet with a few hundred rows in it – all containing information about people who had registered to attend an event.  I noticed that she was trying to count how many people from each state had registered.

I popped over and suggested that she use a Pivot Table.

What is a Pivot Table?

A Pivot Table in Excel 2007 is a pretty powerful, implant yet simple way to slice and dice the data in your spreadsheet.  It can help you summarise hundreds, visit web thousands, even millions of rows (in Excel 2007 at least) into information that you can take action on!  And because you can quickly change how you view your data, it can be a really useful tool to use in the business world.

So how do you create a simple Pivot Table in Excel 2007? 

Well first, you need some data in your spreadsheet that you want to slice and dice.  Once you have the data – maybe it is a list of customers, a list of products, or a list of transactions including customers AND products… you can then start Pivoting!

  1. Make sure there are no blank rows or blank columns where all you data is in your spreadsheet (extra rows and columns after all your data is ok though)
  2. Click on the “Insert” tab in the ribbon
  3. Look for the “Tables” group. 
  4. The very first button in that group should be “Pivot Table”.  Click on that
  5. Select “Pivot Table”
  6. A little box will appear, and Excel 2007 will take an educated guess at what data you want to include in your pivot table.  Excel is generally pretty good and picking the data, so don’t worry about that part – but make sure you look at the bottom half of that box.  Excel is asking you where you want your pivot table to appear.  I suggest you choose a “New Worksheet” and then click “OK”
  7. You will now notice what looks like a “Task Pane” appear in the right hand side of your Excel window.
  8. In the top half of that task pane, select the fields that you want to include in your pivot table – basically you need to pick the information you want to slice and dice!
  9. In the bottom half of that task pane, play around with where those fields sit in the Pivot Table.  You can filter based on certain fields, you can add fields as row or column labels, or you can get summary values for the contents of cells – you take your pick.  It is best to play around and experiment at this stage to get the exact outcome you want, simply because there are so many ways you might want to slice and dice that data.
  10. When you are done, just close that task pan by clicking the “x” at the top of it (make sure you click the one at the top of the Task Pane, and not the one on the top of the window! that will close Excel!)
  11. Now play around with your pivot table, and impress your boss!

Whilst it might look a little complicated to begin with, the best advice I can give is to give Pivot Tables a go and simply experiment with some data.  Then you will see the true potential of how much time this great feature of Excel could save you!

’till next time!
TNP 😉

I noticed one of my colleagues the other day struggling with her Excel Spreadsheet (yep that’s right, purchase even TNP needs a day job to pay the mortgage!). 

She had a sheet with a few hundred rows in it – all containing information about people who had registered to attend an event.  I noticed that she was trying to count how many people from each state had registered.

I popped over and suggested that she use a Pivot Table.

What is a Pivot Table?

A Pivot Table in Excel 2007 is a pretty powerful, yet simple way to slice and dice the data in your spreadsheet.  It can help you summarise hundreds, thousands, even millions of rows (in Excel 2007 at least) into information that you can take action on!  And because you can quickly change how you view your data, it can be a really useful tool to use in the business world.

So how do you create a simple Pivot Table in Excel 2007? 

Well first, you need some data in your spreadsheet that you want to slice and dice.  Once you have the data – maybe it is a list of customers, a list of products, or a list of transactions including customers AND products… you can then start Pivoting!

  1. Make sure there are no blank rows or blank columns where all you data is in your spreadsheet (extra rows and columns after all your data is ok though)
  2. Click on the “Insert” tab in the ribbon
  3. Look for the “Tables” group. 
  4. The very first button in that group should be “Pivot Table”.  Click on that
  5. Select “Pivot Table”
  6. A little box will appear, and Excel 2007 will take an educated guess at what data you want to include in your pivot table.  Excel is generally pretty good and picking the data, so don’t worry about that part – but make sure you look at the bottom half of that box.  Excel is asking you where you want your pivot table to appear.  I suggest you choose a “New Worksheet” and then click “OK”
  7. You will now notice what looks like a “Task Pane” appear in the right hand side of your Excel window.
  8. In the top half of that task pane, select the fields that you want to include in your pivot table – basically you need to pick the information you want to slice and dice!
  9. In the bottom half of that task pane, play around with where those fields sit in the Pivot Table.  You can filter based on certain fields, you can add fields as row or column labels, or you can get summary values for the contents of cells – you take your pick.  It is best to play around and experiment at this stage to get the exact outcome you want, simply because there are so many ways you might want to slice and dice that data.
  10. When you are done, just close that task pan by clicking the “x” at the top of it (make sure you click the one at the top of the Task Pane, and not the one on the top of the window! that will close Excel!)
  11. Now play around with your pivot table, and impress your boss!

Whilst it might look a little complicated to begin with, the best advice I can give is to give Pivot Tables a go and simply experiment with some data.  Then you will see the true potential of how much time this great feature of Excel could save you!

’till next time!
TNP 😉

Say you have a nice long list of names.  But they are just all over the place.  Wouldn’t it be good to be able to sort them into alphabetical order?

Well in Word 2007 it is a piece of cake!  Assuming you have each item in your list on a separate line…

  1. Select the text you want to sort alphabetically
  2. Make sure you are on the “Home” tab in the Ribbon
  3. Look for the “Paragraph” group
  4. Click on the sort button (that is the one with an "A on top of a Z”
  5. A box will appear – if you want straight alphabetical order on your paragraphs just hit ok.
  6. If you want reverse alphabetical order, surgery
    make sure you select “Descending”

Using the sort button you can also sort numerically, order
or by date!  Simply change the “Type” of sort you want to do in the “Sort Text” box.

‘till next time!
TNP 😉

I noticed one of my colleagues the other day struggling with her Excel Spreadsheet (yep that’s right, purchase even TNP needs a day job to pay the mortgage!). 

She had a sheet with a few hundred rows in it – all containing information about people who had registered to attend an event.  I noticed that she was trying to count how many people from each state had registered.

I popped over and suggested that she use a Pivot Table.

What is a Pivot Table?

A Pivot Table in Excel 2007 is a pretty powerful, yet simple way to slice and dice the data in your spreadsheet.  It can help you summarise hundreds, thousands, even millions of rows (in Excel 2007 at least) into information that you can take action on!  And because you can quickly change how you view your data, it can be a really useful tool to use in the business world.

So how do you create a simple Pivot Table in Excel 2007? 

Well first, you need some data in your spreadsheet that you want to slice and dice.  Once you have the data – maybe it is a list of customers, a list of products, or a list of transactions including customers AND products… you can then start Pivoting!

  1. Make sure there are no blank rows or blank columns where all you data is in your spreadsheet (extra rows and columns after all your data is ok though)
  2. Click on the “Insert” tab in the ribbon
  3. Look for the “Tables” group. 
  4. The very first button in that group should be “Pivot Table”.  Click on that
  5. Select “Pivot Table”
  6. A little box will appear, and Excel 2007 will take an educated guess at what data you want to include in your pivot table.  Excel is generally pretty good and picking the data, so don’t worry about that part – but make sure you look at the bottom half of that box.  Excel is asking you where you want your pivot table to appear.  I suggest you choose a “New Worksheet” and then click “OK”
  7. You will now notice what looks like a “Task Pane” appear in the right hand side of your Excel window.
  8. In the top half of that task pane, select the fields that you want to include in your pivot table – basically you need to pick the information you want to slice and dice!
  9. In the bottom half of that task pane, play around with where those fields sit in the Pivot Table.  You can filter based on certain fields, you can add fields as row or column labels, or you can get summary values for the contents of cells – you take your pick.  It is best to play around and experiment at this stage to get the exact outcome you want, simply because there are so many ways you might want to slice and dice that data.
  10. When you are done, just close that task pan by clicking the “x” at the top of it (make sure you click the one at the top of the Task Pane, and not the one on the top of the window! that will close Excel!)
  11. Now play around with your pivot table, and impress your boss!

Whilst it might look a little complicated to begin with, the best advice I can give is to give Pivot Tables a go and simply experiment with some data.  Then you will see the true potential of how much time this great feature of Excel could save you!

’till next time!
TNP 😉

Say you have a nice long list of names.  But they are just all over the place.  Wouldn’t it be good to be able to sort them into alphabetical order?

Well in Word 2007 it is a piece of cake!  Assuming you have each item in your list on a separate line…

  1. Select the text you want to sort alphabetically
  2. Make sure you are on the “Home” tab in the Ribbon
  3. Look for the “Paragraph” group
  4. Click on the sort button (that is the one with an "A on top of a Z”
  5. A box will appear – if you want straight alphabetical order on your paragraphs just hit ok.
  6. If you want reverse alphabetical order, surgery
    make sure you select “Descending”

Using the sort button you can also sort numerically, order
or by date!  Simply change the “Type” of sort you want to do in the “Sort Text” box.

‘till next time!
TNP 😉

Do you like to have a copy of your schedule with you all the time?  Would managing your time be simpler if you could have a printed copy of your Outlook calendar with you as you travel from meeting to meeting?

Printing out your calendar is a piece of cake in Outlook 2007!

  1. Click on “Calendar” so you are looking at your calendar, no rx
    and not your email!
  2. Select the view you want to print out – it could be a day, a week, a month, or a custom date range
  3. Click on the File menu, and select “Print”

Simple as that!  And remember if you are not sure of which calendar print out you want, that you can Print Preview to see exactly what you are going to get before doing the final print!

By the way, printing a blank calendar in Outlook 2007 on month view is a really nice, and inexpensive way to put a calendar up in your office cubicle, or on your fridge at home to keep track of family events!

‘till next time!
TNP 😉

I noticed one of my colleagues the other day struggling with her Excel Spreadsheet (yep that’s right, purchase even TNP needs a day job to pay the mortgage!). 

She had a sheet with a few hundred rows in it – all containing information about people who had registered to attend an event.  I noticed that she was trying to count how many people from each state had registered.

I popped over and suggested that she use a Pivot Table.

What is a Pivot Table?

A Pivot Table in Excel 2007 is a pretty powerful, yet simple way to slice and dice the data in your spreadsheet.  It can help you summarise hundreds, thousands, even millions of rows (in Excel 2007 at least) into information that you can take action on!  And because you can quickly change how you view your data, it can be a really useful tool to use in the business world.

So how do you create a simple Pivot Table in Excel 2007? 

Well first, you need some data in your spreadsheet that you want to slice and dice.  Once you have the data – maybe it is a list of customers, a list of products, or a list of transactions including customers AND products… you can then start Pivoting!

  1. Make sure there are no blank rows or blank columns where all you data is in your spreadsheet (extra rows and columns after all your data is ok though)
  2. Click on the “Insert” tab in the ribbon
  3. Look for the “Tables” group. 
  4. The very first button in that group should be “Pivot Table”.  Click on that
  5. Select “Pivot Table”
  6. A little box will appear, and Excel 2007 will take an educated guess at what data you want to include in your pivot table.  Excel is generally pretty good and picking the data, so don’t worry about that part – but make sure you look at the bottom half of that box.  Excel is asking you where you want your pivot table to appear.  I suggest you choose a “New Worksheet” and then click “OK”
  7. You will now notice what looks like a “Task Pane” appear in the right hand side of your Excel window.
  8. In the top half of that task pane, select the fields that you want to include in your pivot table – basically you need to pick the information you want to slice and dice!
  9. In the bottom half of that task pane, play around with where those fields sit in the Pivot Table.  You can filter based on certain fields, you can add fields as row or column labels, or you can get summary values for the contents of cells – you take your pick.  It is best to play around and experiment at this stage to get the exact outcome you want, simply because there are so many ways you might want to slice and dice that data.
  10. When you are done, just close that task pan by clicking the “x” at the top of it (make sure you click the one at the top of the Task Pane, and not the one on the top of the window! that will close Excel!)
  11. Now play around with your pivot table, and impress your boss!

Whilst it might look a little complicated to begin with, the best advice I can give is to give Pivot Tables a go and simply experiment with some data.  Then you will see the true potential of how much time this great feature of Excel could save you!

’till next time!
TNP 😉

Say you have a nice long list of names.  But they are just all over the place.  Wouldn’t it be good to be able to sort them into alphabetical order?

Well in Word 2007 it is a piece of cake!  Assuming you have each item in your list on a separate line…

  1. Select the text you want to sort alphabetically
  2. Make sure you are on the “Home” tab in the Ribbon
  3. Look for the “Paragraph” group
  4. Click on the sort button (that is the one with an "A on top of a Z”
  5. A box will appear – if you want straight alphabetical order on your paragraphs just hit ok.
  6. If you want reverse alphabetical order, surgery
    make sure you select “Descending”

Using the sort button you can also sort numerically, order
or by date!  Simply change the “Type” of sort you want to do in the “Sort Text” box.

‘till next time!
TNP 😉

Do you like to have a copy of your schedule with you all the time?  Would managing your time be simpler if you could have a printed copy of your Outlook calendar with you as you travel from meeting to meeting?

Printing out your calendar is a piece of cake in Outlook 2007!

  1. Click on “Calendar” so you are looking at your calendar, no rx
    and not your email!
  2. Select the view you want to print out – it could be a day, a week, a month, or a custom date range
  3. Click on the File menu, and select “Print”

Simple as that!  And remember if you are not sure of which calendar print out you want, that you can Print Preview to see exactly what you are going to get before doing the final print!

By the way, printing a blank calendar in Outlook 2007 on month view is a really nice, and inexpensive way to put a calendar up in your office cubicle, or on your fridge at home to keep track of family events!

‘till next time!
TNP 😉

Is your inbox overflowing like mine?  Want to know how you can you quickly focus on what you need to action?  Well here is a nifty way to do it.

In Outlook 2007, medical you can organise your emails using views.  What is a view you say?  Basically think of it of a different way to look at all the emails you have.

In Outlook 2007 there are a number of views you can “view” your emails with:

  • Messages
  • Messages with Auto Preview
  • Messages from the Last Seven Days
  • Unread Messages in a particular folder
  • Messages sent to me
  • Messages in a timeline (very cool!)
  • and some more complicated views like Outlook Data Files, medicine
    and Documents

So how do you change the view of your inbox?

Simple. 

  1. Click on the folder you want to organise (ie your Inbox).
  2. Click on the tools menu
  3. Select “Organize”
  4. In the window that appears, Hemorrhoids
    click “Using Views”
  5. Select your favourite view

If you want to get really tricky you can create your own custom view by clicking the “Customize Current View” button in the top right hand corner of that box.  You can customise your view with different fields, group by’s, sorts. filters and other settings.

How cool is that!

‘till next time!
TNP 😉

So you are about to do a presentation – maybe it is at an event or a tradeshow – and instead of using a projector, population health your are presenting your slides using a plasma or LCD tv.

When you practice your presentation on your computer or on a projector, pilule your slides look fine.  But as soon as you try your deck on the plasma or LCD, your slides stretch and look horrible!

How do you get your slides to look perfect on the plasma?

Did you know that you can change the size, shape, and orientation of your slides in PowerPoint 2007!

You can set up your presentation for different “On Screen” sizes, such as 4:3 (which is the default), or 16:9 and 16:10 aspect ratios, which are perfect for widescreen plasma panels!

(just as an aside, you can also select different paper sizes as well if you want to build your slides specifically for printing as opposed to being used on screen – but we can talk about that another day!)

To change your slides from standard to widescreen

  1. In PowerPoint 2007, click on the “Design” tab on the Ribbon
  2. Look for the “Page Setup” group
  3. Click on “Page Setup”
  4. Look for the “Slides sized for:” drop down box, and select either “On-screen Show (16:9)” or “On-screen Show (16:10)
  5. Click “OK”

Now you will have noticed the shape of your slides has changed from being close to a square, to more like a rectangle – and you will find that your graphics and text will no longer distort when you show your presentations on those fancy plasma screens!

Now get out there and impress those customers!

’till next time!
TNP 😉

Well… hasn’t 2008 gone quickly!

Now that Christmas is just past us, search now is the time to start thinking about your new years resolutions.

Most people usually say the same thing every year… I am going to exercise more… I am going to work less etc etc.  But most of the time by mid-February you are already way off track.

The key to a good new years resolution is to be specific, dosage and to write it down somewhere so you are reminded of it.  What better place to do that than in OneNote 2007!

Here is how to make a record of your resolutions… AND be reminded to actually work on them.

1) Write your resolutions in OneNote

2) Tag your resolutions with a specific tag from (you guessed it!) the “Tag” button.  If your resolution is to do a generic task, buy information pills tag it with a “To Do” tag.  If it is a little more specific – say, watch a movie… then tag it with the “Movie to See” tag.  There are dozens of tags you can choose from to give you a visual cue regarding your resolution.

Easy so far right?  Well, now with a little help from Outlook 2007, we can now be reminded throughout the year to work on our resolutions!

3) In OneNote 2007, you will see a “Task” button just to the left of the “Tag” button in the menu.  By selecting one of the “Task” options for your resolution, it can now appear as a task whenever you open Outlook.  So now whenever you are checking your email, your calendar, or your task list… you will have a gentle reminder to work on your new years resolutions, throughout the year.

 

So there you have it, you really have no excuses not to achieve your resolutions this year!

’till next time!
TNP 😉

Keeping up to date with the latest Office 2007 Help, no rx Tips, page Tricks and Tutorials from TheNewPaperclip.com is easy.  There are three options you can choose from to receive regular help and productivity tips!

1) Subscribe to the email newsletter!

To get a regular newsletter packed full of help, tips, tricks and tutorials for Word 2007, Outlook 2007, PowerPoint 2007, Excel 2007 and the rest of the Microsoft Office 2007 suite, simply fill in this registration form below!  PLUS you get a free copy of my ebook when you confirm your registration!

2) Subscribe to the RSS feed!

Simply open up your favourite feed reader, and subscribe to the feed – http://feeds.feedburner.com/TheNewPaperclip

3) Follow The New Paperclip on Twitter!

That’s right, you can how get Office 2007 productivity tips as soon as they are published simply by following @thenewpaperclip on Twitter!
Keeping up to date with the latest Office 2007 Help, pulmonologist Tips, Tricks and Tutorials from TheNewPaperclip.com is easy.  There are three options you can choose from to receive regular help and productivity tips!

1) Subscribe to the email newsletter!

To get a regular newsletter packed full of help, tips, tricks and tutorials for Word 2007, Outlook 2007, PowerPoint 2007, Excel 2007 and the rest of the Microsoft Office 2007 suite, simply fill in this registration form below!  PLUS you get a free copy of my ebook when you confirm your registration!

2) Subscribe to the RSS feed!

Simply open up your favourite feed reader, and subscribe to the feed – http://feeds.feedburner.com/TheNewPaperclip

3) Follow The New Paperclip on Twitter!

That’s right, you can how get Office 2007 productivity tips as soon as they are published simply by following @thenewpaperclip on Twitter!

Wow… I was busy working away today (on New Years Eve!) and discovered a really easy way to get nice looking borders on the cells you want in Excel 2007.

Instead of selecting the cells, therapy going up to the Font Group and playing with the Borders buttons, did you know you can simply DRAW your borders onto your spreadsheet!

All you have to do to draw your borders in Excel 2007 is:

1) Make sure you are on the “Home” tab in the Ribbon

2) Look for the “Font” group

3) Select the drop down arrow beside the “Borders” button

4) Select one of the “Draw Borders” options from the bottom of the menu.

My three favourite Draw Border tools in Excel 2007 are Draw Border, which allows you to quickly get a border around a group of cells, Draw Border Grid, which draws you (as the name suggests) a grid, and finally Erase Border, which you guessed it, helps you erase your border!

So next time you want to make your spreadsheet more professional with borders the EASY way, make sure you check out the Draw Border features.

’till next time!
TNP 😉

How to create a simple Pivot Table in Excel 2007

I noticed one of my colleagues the other day struggling with her Excel Spreadsheet (yep that’s right, ed purchase even TNP needs a day job to pay the mortgage!). 

She had a sheet with a few hundred rows in it – all containing information about people who had registered to attend an event.  I noticed that she was trying to count how many people from each state had registered.

I popped over and suggested that she use a Pivot Table.

What is a Pivot Table?

A Pivot Table in Excel 2007 is a pretty powerful, implant yet simple way to slice and dice the data in your spreadsheet.  It can help you summarise hundreds, visit web thousands, even millions of rows (in Excel 2007 at least) into information that you can take action on!  And because you can quickly change how you view your data, it can be a really useful tool to use in the business world.

So how do you create a simple Pivot Table in Excel 2007? 

Well first, you need some data in your spreadsheet that you want to slice and dice.  Once you have the data – maybe it is a list of customers, a list of products, or a list of transactions including customers AND products… you can then start Pivoting!

  1. Make sure there are no blank rows or blank columns where all you data is in your spreadsheet (extra rows and columns after all your data is ok though)
  2. Click on the “Insert” tab in the ribbon
  3. Look for the “Tables” group. 
  4. The very first button in that group should be “Pivot Table”.  Click on that
  5. Select “Pivot Table”
  6. A little box will appear, and Excel 2007 will take an educated guess at what data you want to include in your pivot table.  Excel is generally pretty good and picking the data, so don’t worry about that part – but make sure you look at the bottom half of that box.  Excel is asking you where you want your pivot table to appear.  I suggest you choose a “New Worksheet” and then click “OK”
  7. You will now notice what looks like a “Task Pane” appear in the right hand side of your Excel window.
  8. In the top half of that task pane, select the fields that you want to include in your pivot table – basically you need to pick the information you want to slice and dice!
  9. In the bottom half of that task pane, play around with where those fields sit in the Pivot Table.  You can filter based on certain fields, you can add fields as row or column labels, or you can get summary values for the contents of cells – you take your pick.  It is best to play around and experiment at this stage to get the exact outcome you want, simply because there are so many ways you might want to slice and dice that data.
  10. When you are done, just close that task pan by clicking the “x” at the top of it (make sure you click the one at the top of the Task Pane, and not the one on the top of the window! that will close Excel!)
  11. Now play around with your pivot table, and impress your boss!

Whilst it might look a little complicated to begin with, the best advice I can give is to give Pivot Tables a go and simply experiment with some data.  Then you will see the true potential of how much time this great feature of Excel could save you!

’till next time!
TNP 😉

Create drop down lookup lists in Excel 2007

Are you a small business person who wants to create a great looking business card?  It is really easy with Microsoft Office Publisher 2007.

Here is how you do it!

1) Open Publisher 2007

2) On the “Getting Started with Microsoft Office Publisher 2007” page, this more about look on the left hand side.  You will see a column with the heading “Publication Types” at the top.  Look down the list and about 6 down you will see “Business Cards”.  Click on it

3) In the main part of the window you will now see a variety of designs for your business card.  There are newer, cialis 40mg more contemporary designs at the top, more info and more classical designs down the bottom.  Take a good look at each, and pick your favourite.

4) In the right hand column, there are a number of options for your business card.  You can customise it with a different colour scheme, and a different font scheme.

5) Still in the right hand column, look for the “Business information” drop down box.  If this is the first time you have created a business card, your only option will be “Create new…”.  Select “Create new…” and a box will appear for you to enter your business card information.  Once you are happy with all your details, click save.

6) If you are happy with all your decisions, click the “Create” button in the bottom right hand corner of the screen.

7) Once your card is created… check all the details, and then hit print!

Now you have a business card you can be proud of!

’till next time!
TNP 😉

You may have read about it a few weeks ago, recipe but last weekend yours truly had the opportunity to present at an event called OfficeDevCon08, viagra in Sydney Australia.

I delivered two presentations – and because I am such a nice guy I have decided to share them with you all 🙂

The first presentation I delivered was about comparing all the different business productivity suites that are out there in the market.  I called it the “Office Suite Smackdown!”

The second presentation I delivered was all about the frustrations that we all face when we first move to Office 2007, and how to avoid them.  I called it (funnily enough) “The 10 Most Common Office 2007 User Frustrations, and how to avoid them”.

Make sure you check the presentations out (thanks to SlideShare.net!) – however due to my presentation style they might seem a little confusing without your old friend The New Paperclip jumping around in front of a projector!

So… you like what you see and want to see one of the presentations delivered at your next conference / training day / birthday party?  Make sure you get in touch with TNP’s alter ego (Paul Woods) via email – paul@paul-woods.com

’till next time!
TNP 😉

PS. A big hello to Microsoft MVPs Lucy Thomson and Glen Millar, as well as Microsoftie Alistair Speirs for their sparkling repartee over beers on Saturday night 🙂

Ever wanted the users of your spreadsheets to fill in cells using only a certain number of options.  Say you had a list of States… maybe numbers from your General Ledger… or Product Categories.  Wouldn’t it be fantastic, website instead of making people remember the correct names (and spelling) of each… that we could just give them a nice little list of options to pick from to populate the cell?

Well in Excel 2007, this site that is really easy!  Here is how to go about it.

Using Data Validation to create look up lists in Excel 2007

There are two ways to go about this… the simple way, erectile if you only have a few options… or the less simple way 🙂

 

The Simple Way 

1) Click on the cell you want the look up / drop down list to appear in

2) Go to the “Data” tab in the Excel 2007 ribbon

3) Look for the “Data Tools” group

4) Click on “Data Validation”

5) In the box that appears, on the “Settings” tab, set the Validation criteria to allow “List”

6) In the “Source” text box, type in the options you want to make available (and remember to separate them with a comma!)

7) Click ok

8) Check out how unreal your drop down box in Excel 2007 looks!  And go tell your friends how easy it was!!!!

 

The Less Simple Way

I call this less simple simply because it is still pretty simple.  This method is best if you will have a long list of options that might already exist in your spreadsheet, or a list that you would want to regularly update.

Basically all you need to do is follow “The Simple Way”, and when you get to step 6, instead of typing in the options you want to make available, simply select the cells in your spreadsheet that contain the values.

So there you have it – drop down boxes… look up lists… whatever you call them… made easy in Excel 2007.

’till next time!
TNP 😉

Make working in Excel 2007 easier on your eyes! Zoom to Selection

There have been dozens of comments recently on my previous post about Changing the default reminder time in Outlook 2007.  The comments are not about the default reminder time for appointments… but rather the default reminder time for follow up flags.  The concern being that it is really strange that the default is 4pm and it seems there is no easy way to change that to something more acceptable (like 8am).

I would like to discuss this a little to hopefully help everyone out. Whilst on the surface it might look annoying (especially for those how have just moved to Outlook 2007)… there is actually a good reason why the default reminder is 4pm.

First lets talk about Outlook 2003

In Outlook 2003, medications a follow up flag is a follow up flag. You set a time and a date for the reminder and that is that.

In Outlook 2007 however, price there are different types of follow up flags. There is a “Today” follow up flag, urticaria a “Tomorrow” follow up flag, a “This Week”, a “Next Week” and a “Custom”. Obviously, if you use a “Today” follow up flag (which is the default), it will remind you today. If you set a “Tomorrow” follow up flag, it will remind you tomorrow.

The “Today” flag is designed to remind you about things that you need to finish before you go home from work today… hence why it the default is for it to remind you 1 hour before the end of your work day (which would be 4pm in most cases).

As the “Tomorrow” flag is designed to remind you about things to do tomorrow, it will remind you by default at the start of the next work day (8am in most cases).

So say you want to have your default reminder first thing tomorrow morning? Then it is easy to change the default flag that is set. Simply right click on where you currently set your flag, and then in the pop up menu click on “Set Quick Click”. Change the default to “Tomorrow” and your default reminders will now be 8am on the next business day.

Hope that helps clear up some of the confusion around follow up flags. I can understand why it would be confusion coming from Outlook 2003, however with the new flexibility to set different types of flags, Outlook 2007 gives you a lot more control over when you get your reminders.

’till next time!
TNP 😉

PS. If you want to learn more about the default times, you can look at this Office Online help page – http://office.microsoft.com/en-us/outlook/HA012317831033.aspx

Are you an Office freak from down-under?

On the weekend of the 15th and 16th of November, try a group of Aussie Office fanatics are putting together a conference called Office DevCon2008.  From what is on the agenda it looks like a great event for anyone involved in managing Office products in their workplace, seek or for those interested in getting a little more intimate with the Office 2007 suite, patient SharePoint and more.

Registration is free… and there might be sneak previews of Office 14 as well!

If you are in Sydney in mid November, make sure you check it out.  You never know, you might bump into yours truly there as well 🙂

You can find out more by visiting the Office DevCon 2008 website

’till next time!
TNP 😉

So… you are sneaky.  You have some precious data you want to keep hidden.  Or your not so sneaky and just have some word documents that no one else should really see – for privacy or security or other reasons.  Well it might be a good idea to use the encryption built into Office 2007.

The encryption in Word, sickness Excel, viagra buy and PowerPoint 2007 basically turns your files into a mess that no one can read… unless they have the password.  In fact unless you get the password right, visit this there is no chance you can even open the file.

Before I let you know how to do it, I will quickly let you know about how strong this encryption really is.  In Office 2007 they use something called AES (Advanced Encryption Standard) with a 128-bit key and SHA-1 hashing.  That probably sounds like a mouthful for most people, but let me put it into perspective.  This level of protection can be used to encrypt classified information up to the SECRET level in the US Government.  If it is that good, chances are your data will be safe (that is if you remember the password!)

To encrypt your document in Word 2007, Excel 2007, or PowerPoint 2007, it is really easy!

1) Click on the Office Orb
2) Go to the “Prepare” section
3) Click on “Encrypt Document”
4) Type in your secret password and click OK
5) Retype your secret password and click OK

I can not stress enough that you need to remember what that password is… because if you forget it, there is no chance you will ever open that document again – it is strong encryption!

’till next time!
TNP 😉

PS – if you want to read more about the level of encryption, check out this article on Wikipedia – http://en.wikipedia.org/wiki/Advanced_Encryption_Standard.  And if you really want to get into the nitty-gritty of Cryptography in Office 2007… visit David LeBlanc’s weblog, and in particular this article – http://blogs.msdn.com/david_leblanc/archive/2008/07/03/office-crypto-follies.aspx
So… you are sneaky.  You have some precious data you want to keep hidden.  Or your not so sneaky and just have some word documents that no one else should really see – for privacy or security or other reasons.  Well it might be a good idea to use the encryption built into Office 2007.

The encryption in Word, apoplectic Excel, page and PowerPoint 2007 basically turns your files into a mess that no one can read… unless they have the password.  In fact unless you get the password right, page there is no chance you can even open the file.

Before I let you know how to do it, I will quickly let you know about how strong this encryption really is.  In Office 2007 they use something called AES (Advanced Encryption Standard) with a 128-bit key and SHA-1 hashing.  That probably sounds like a mouthful for most people, but let me put it into perspective.  This level of protection can be used to encrypt classified information up to the SECRET level in the US Government.  If it is that good, chances are your data will be safe (that is if you remember the password!)

To encrypt your document in Word 2007, Excel 2007, or PowerPoint 2007, it is really easy!

1) Click on the Office Orb
2) Go to the “Prepare” section
3) Click on “Encrypt Document”
4) Type in your secret password and click OK
5) Retype your secret password and click OK

I can not stress enough that you need to remember what that password is… because if you forget it, there is no chance you will ever open that document again – it is strong encryption!

’till next time!
TNP 😉

PS – if you want to read more about the level of encryption, check out this article on Wikipedia – http://en.wikipedia.org/wiki/Advanced_Encryption_Standard.  And if you really want to get into the nitty-gritty of Cryptography in Office 2007… visit David LeBlanc’s weblog, and in particular this article – http://blogs.msdn.com/david_leblanc/archive/2008/07/03/office-crypto-follies.aspx

So… your sneaky.  You have some precious data you want to keep hidden.  Or your not so sneaky and just have some word documents that no one else should really see – for privacy or security or other reasons.  Well it might be a good idea to use the encryption built into Office 2007.

The encryption in Word, health Excel, viagra and PowerPoint 2007 basically turns your files into a mess that no one can read… unless they have the password.  In fact unless you get the password right, there is no chance you can even open the file.

Before I let you know how to do it, I will quickly let you know about how strong this encryption really is.  In Office 2007 they use something called AES (Advanced Encryption Standard) with a 128-bit key and SHA-1 hashing.  That probably sounds like a mouthful for most people, but let me put it into perspective.  This level of protection can be used to encrypt classified information up to the SECRET level in the US Government.  If it is that good, chances are your data will be safe (that is if you remember the password!)

To encrypt your document in Word 2007, Excel 2007, or PowerPoint 2007, it is really easy!

1) Click on the Office Orb
2) Go to the “Prepare” section
3) Click on “Encrypt Document”
4) Type in your secret password and click OK
5) Retype your secret password and click OK

I can not stress enough that you need to remember what that password is… because if you forget it, there is no chance you will ever open that document again – it is strong encryption!

’till next time!
TNP 😉

PS – if you want to read more about the level of encryption, check out this article on Wikipedia – http://en.wikipedia.org/wiki/Advanced_Encryption_Standard.  And if you really want to get into the nitty-gritty of Cryptography in Office 2007… visit David LeBlanc’s weblog, and in particular this article – http://blogs.msdn.com/david_leblanc/archive/2008/07/03/office-crypto-follies.aspx

Has someone sent you a file where the filename ends in .docx?  Don’t know what is is, pharm how to open it?

Well I am about to tell you all about it 🙂

.docx is the new file extension for Word 2007 files (file extension is a complicated way of saying the bit at the end of the filename).  It is what files created in the new version of Word are saved in by default.

If you don’t have Word 2007, there are a couple of options you can choose to open the file.

1) Ask your friend or colleague to re-save it for Word 97-2003 and then send it to you again.  This would have to be the most pain free way of doing it – make your friend do all the work 🙂

2) Download the free Compatibility Pack for the 2007 Office system from Microsoft.  This will allow you to open Word documents in the docx format using Word 2003.  You can find out more about it here – http://office.microsoft.com/en-us/word/HA100444731033.aspx

3) Buy or upgrade to Word 2007.  This is a bit more of a personal choice – if you can afford it Word 2007 (in fact the rest of Office 2007 as well) is in my opinion a whole lot easier to use than the 2003 versions once you get used to them.  But again if upgrading is not an option price wise, then the first two options will work just fine for you.

 

 

So there you have it – what is, and how to open a docx file.  Just in case you run into them in the future, other Office 2007 programs have similar file extensions.  For example, PowerPoint files that used to be ppt, are now pptx.  Likewise, Excel files that used to be xls, are now xlsx.

’till next time!
TNP 😉

If you have spent more than five minutes in Excel… you know that your eyes can quickly start to hurt.  I mean looking at the default view of Excel when I open it (at my current screen size), order I can see 38 rows and columns A through S – 19 columns… or 722 cells!  That is a LOT of information to take in if you use them all (and trust me, I use them all, and more!)

So what can you do to reduce your eye strain using Excel 2007?  There is a great feature called "Zoom to Selection"

What is Zoom to Selection?  Exactly what it sounds like.  Simply select the area you are working on, whether it is one cell, twenty cells, or two hundred cells, click "Zoom to Selection, and then breath a sigh of relief as your eyes magically feel much better!

So where can you find Zoom to Selection?

1) Click on the "View" tab in the Excel 2007 Ribbon
2) Look for the "Zoom" group
3) Click on "Zoom to Selection"

’till next time!
TNP 😉

How to encrypt your Word, Excel, and PowerPoint 2007 files

There have been dozens of comments recently on my previous post about Changing the default reminder time in Outlook 2007.  The comments are not about the default reminder time for appointments… but rather the default reminder time for follow up flags.  The concern being that it is really strange that the default is 4pm and it seems there is no easy way to change that to something more acceptable (like 8am).

I would like to discuss this a little to hopefully help everyone out. Whilst on the surface it might look annoying (especially for those how have just moved to Outlook 2007)… there is actually a good reason why the default reminder is 4pm.

First lets talk about Outlook 2003

In Outlook 2003, medications a follow up flag is a follow up flag. You set a time and a date for the reminder and that is that.

In Outlook 2007 however, price there are different types of follow up flags. There is a “Today” follow up flag, urticaria a “Tomorrow” follow up flag, a “This Week”, a “Next Week” and a “Custom”. Obviously, if you use a “Today” follow up flag (which is the default), it will remind you today. If you set a “Tomorrow” follow up flag, it will remind you tomorrow.

The “Today” flag is designed to remind you about things that you need to finish before you go home from work today… hence why it the default is for it to remind you 1 hour before the end of your work day (which would be 4pm in most cases).

As the “Tomorrow” flag is designed to remind you about things to do tomorrow, it will remind you by default at the start of the next work day (8am in most cases).

So say you want to have your default reminder first thing tomorrow morning? Then it is easy to change the default flag that is set. Simply right click on where you currently set your flag, and then in the pop up menu click on “Set Quick Click”. Change the default to “Tomorrow” and your default reminders will now be 8am on the next business day.

Hope that helps clear up some of the confusion around follow up flags. I can understand why it would be confusion coming from Outlook 2003, however with the new flexibility to set different types of flags, Outlook 2007 gives you a lot more control over when you get your reminders.

’till next time!
TNP 😉

PS. If you want to learn more about the default times, you can look at this Office Online help page – http://office.microsoft.com/en-us/outlook/HA012317831033.aspx

Are you an Office freak from down-under?

On the weekend of the 15th and 16th of November, try a group of Aussie Office fanatics are putting together a conference called Office DevCon2008.  From what is on the agenda it looks like a great event for anyone involved in managing Office products in their workplace, seek or for those interested in getting a little more intimate with the Office 2007 suite, patient SharePoint and more.

Registration is free… and there might be sneak previews of Office 14 as well!

If you are in Sydney in mid November, make sure you check it out.  You never know, you might bump into yours truly there as well 🙂

You can find out more by visiting the Office DevCon 2008 website

’till next time!
TNP 😉

So… you are sneaky.  You have some precious data you want to keep hidden.  Or your not so sneaky and just have some word documents that no one else should really see – for privacy or security or other reasons.  Well it might be a good idea to use the encryption built into Office 2007.

The encryption in Word, sickness Excel, viagra buy and PowerPoint 2007 basically turns your files into a mess that no one can read… unless they have the password.  In fact unless you get the password right, visit this there is no chance you can even open the file.

Before I let you know how to do it, I will quickly let you know about how strong this encryption really is.  In Office 2007 they use something called AES (Advanced Encryption Standard) with a 128-bit key and SHA-1 hashing.  That probably sounds like a mouthful for most people, but let me put it into perspective.  This level of protection can be used to encrypt classified information up to the SECRET level in the US Government.  If it is that good, chances are your data will be safe (that is if you remember the password!)

To encrypt your document in Word 2007, Excel 2007, or PowerPoint 2007, it is really easy!

1) Click on the Office Orb
2) Go to the “Prepare” section
3) Click on “Encrypt Document”
4) Type in your secret password and click OK
5) Retype your secret password and click OK

I can not stress enough that you need to remember what that password is… because if you forget it, there is no chance you will ever open that document again – it is strong encryption!

’till next time!
TNP 😉

PS – if you want to read more about the level of encryption, check out this article on Wikipedia – http://en.wikipedia.org/wiki/Advanced_Encryption_Standard.  And if you really want to get into the nitty-gritty of Cryptography in Office 2007… visit David LeBlanc’s weblog, and in particular this article – http://blogs.msdn.com/david_leblanc/archive/2008/07/03/office-crypto-follies.aspx