Office 2007 & 2010 Help - The New Paperclip » Excel 2007

Freeze the Top Row in Excel 2007

The New Paperclip — Mon, 17 May 2010 17:33:00 +0000

Do you want to be able to always see the headings of your columns whilst you scroll through your Excel 2007 spreadsheet?

To do that, you need to “Freeze” the top row of your sheet.

To Freeze the top row in Excel 2007:

1) Click on the “View” tab of the ribbon

2) Look for the “Window” group

3) Click on “Freeze Panes”

4) Click on “Freeze Top Row”

To unfreeze the top row, just repeat the process above, but instead of clicking “Freeze Top Row” in step 4), just click on “Unfreeze Panes”

‘till next time!
TNP

Sort Low to High in Excel 2007

The New Paperclip — Mon, 03 May 2010 17:26:00 +0000

Do you have a column full of numbers in Excel 2007 that you would like to sort from lowest to highest, or smallest to biggest?

To sort from low to high in Excel 2007:

1) Select the cells you want to sort

2) Click on the “Data” tab of the Ribbon

3) Look for the “Sort & Filter” group

4) Click on the “Sort A to Z” button – it is the one that has an A on top of a Z with an arrow pointing down.

‘till next time!
TNP

Sort High to Low in Excel 2007

The New Paperclip — Mon, 19 Apr 2010 17:29:00 +0000

Do you have a column full of numbers in Excel 2007 that you would like to sort from highest to lowest, or biggest to smallest?

To sort from high to low in Excel 2007:

1) Select the cells you want to sort

2) Click on the “Data” tab of the Ribbon

3) Look for the “Sort & Filter” group

4) Click on the “Sort Z to A” button – it is the one that has a Z on top of an A with an arrow pointing down.

‘till next time!
TNP

Add a Excel spreadsheet to your PowerPoint presentation

The New Paperclip — Tue, 13 Apr 2010 18:00:00 +0000

Do you want to do some hard core data manipulation in your PowerPoint presentation?

Well instead of adding a simple table layout to your slide, you can actually add an Excel spreadsheet. You have all the features of Excel – like formulas, but in a nice looking PowerPoint table.

To insert an Excel table in PowerPoint 2007:

1) Make sure you are on the slide you want to include the table in

2) Click on the “Insert” tab of the ribbon

3) Click on the little arrow below the “Table” button

4) Click on “Excel Spreadsheet”

5) Enter your data, manipulate it, and format the table as you desire

‘till next time!
TNP

Change the default width of cells in Excel 2007

The New Paperclip — Mon, 05 Apr 2010 17:23:00 +0000

Do you regularly resize the width of your columns and cells in Excel 2007? Maybe you make them bigger? Maybe you make them smaller. Either way, there is a quick method to change the width of all the columns (and therefore cells) in your spreadsheet.

To change the default width in Excel 2007:

1) Make sure you are on the “Home” tab of the ribbon

2) Look for the “Cells” group

3) Click on “Format”

4) Click on “Default Width…”

5) in the “Standard Width” box that appears, type in the desired width of your columns

6) Click “OK”

‘till next time!
TNP

Merge (but don’t center) in Excel 2007

The New Paperclip — Mon, 22 Mar 2010 17:18:00 +0000

You might already know about a great feature in Excel 2007 called “Merge and Center”. Basically it allows you to create a cell that spans across multiple columns – great for headings for example.

But sometimes you want to merge the cells – but not centre the text. That is where “Merge Across” comes in handy. “Merge Across” does exactly the same as “Merge and Center”, except it keeps the text left justified!

How good is that! No more having to change the paragraph alignment!!!

To merge across a number of cells in Excel 2007:

1) Select the cells you want to merge

2) Make sure you are on the “Home” tab of the ribbon

3) Look for the “Alignment” group

4) Click on the small arrow beside “Merge & Center”

5) Click on “Merge Across”

To unmerge, all you need to do is select the cell, and click on the “Merge & Center” button.

‘till next time!
TNP

Mastering Office 2007 Workshops

The New Paperclip — Fri, 19 Mar 2010 11:15:37 +0000

I have had a lot of feedback from readers of TheNewPaperclip.com, and those that subscribe to the Office 2007 tips newsletter. People are screaming out for short, concise courses that will help them do overcome annoying challenges, and do amazing things with Office 2007.

These people – maybe you – have had thoughts like “How do I get Outlook to do this?…”, “How can I get my document to look as great as Jenny’s?…”. “How come everyone says how good Brad’s PowerPoint slides are?”

There are plenty of different ways to answer those questions – maybe you have tried some of them, like courses or books. But they are not for everyone:

Maybe you live in a remote area and can’t get to an instructor lead class because the closest one is 1, 2, 3, or even 6 hours away by car.
Maybe you think that reading a bland text book that is 600 pages long is not fun (I AGREE!)
Maybe you just want to interact with someone who will be able to give you the answers you need?

If you answered yes to just one of the above – then it sounds like the Office 2007 workshops I will be delivering during the next few months will be exactly what you need.

Are you like many of your fellow TheNewPaperclip.com readers and want to improve your capability and confidence with Office 2007?

If so – these four 2 hour workshops are designed just for you.

Overcome Email Overload with Outlook 2007
Get to know the key features of Outlook 2007 to help you mange your mail – plus time saving techniques that will enable you to conquer your inbox
Crunch Numbers Faster with Excel 2007
Confidently apply formulas, create charts, and communicate complex data with meaning using Excel 2007
Create Better Looking Documents with Word 2007
Build documents for your workplace, club or school that you can be proud of using Word 2007
Deliver Better Presentations with PowerPoint 2007
Forget boring bullet points – learn the techniques professional speakers (and their designers) use to build compelling slide decks using PowerPoint 2007

The workshops will be delivered online, will be interactive, and attendance will be strictly limited to ensure everyone in the workshop gets the results they are after.

For more information as it becomes available over the next few weeks – including dates, times, and workshop prices – and to be one of the first to find out when bookings for each of the workshops have opened – register your details here:

By the way… if you pre register you will have access to a multiple workshop discount as well!

So if you are ready to get the most out of Office 2007 – make sure you register for more information, and then book into one of the workshops… coming soon.

‘til next time!
TNP

Add commas to your numbers in Excel 2007

The New Paperclip — Mon, 08 Mar 2010 17:13:00 +0000

Do you prefer to use commas when you write long numbers? Those commas are called “Thousands Separators”, and you can quickly add them to the cells in your Excel 2007 spreadsheet.

To turn on the thousands separator:

1) Select the cells you want to apply the commas to

2) Make sure you are on the “Home” tab of the ribbon

3) Look for the “Number” group – in the middle of the ribbon

4) Click on the button that looks like a comma!

‘till next time!
TNP

Trace Dependents in Excel 2007

The New Paperclip — Mon, 22 Feb 2010 18:58:00 +0000

Have you ever wanted to quickly know what cells are impacted on when you change a value of a cell in Excel 2007.

By using the “Trace Dependents” feature, you can very quickly understand exactly the influence a cell has in your spreadsheet. The best part of this feature is, that you will see big arrows that enable you to visually see the relationship, so you don’t have to decipher formulas and cell names to make sense of it all.

To turn on Trace Dependents:

1) Select the cell you want to see the dependents of

2) Make sure you are on the “Formulas” tab of the ribbon

3) Look for the “Formula Auditing” group (about 3/4 of the way along the ribbon)

4) Click on “Trace Dependents”

Now you will see arrows pointing you in the right direction!

‘till next time!
TNP

Trace Precedents in Excel 2007

The New Paperclip — Mon, 08 Feb 2010 20:44:00 +0000

Have you ever wanted to quickly know what cells directly impact on the calculated value of a cell in Excel 2007.

By using the “Trace Precedents” feature, you can very quickly understand exactly which cells influence the output of a cell. The best part of this feature is, that you will see big arrows that enable you to visually see the relationship, so you don’t have to decipher formulas and cell names to make sense of it all.

To turn on Trace Precedents:

1) Select the cell you want to see the precedents of

2) Make sure you are on the “Formulas” tab of the ribbon

3) Look for the “Formula Auditing” group (about 3/4 of the way along the ribbon)

4) Click on “Trace Precedents”

Now you will see arrows pointing you in the right direction!

‘till next time!
TNP