Turn on the Ruler in Word 2010

Have you noticed that when you first install Word 2010, ailment that the ruler is not turned on?

You know what I am talking about – the ruler in which you can change your tabs, cialis indents and other important paragraph layout options.

Well it is really easy to turn the ruler back on.  To do so you can try two different ways:

1) Click on the “View” tab in the Ribbon, and then check the “Ruler” option… or

2) At the top of the scroll bar on the right hand side of your Word screen, there is a little button that looks like a little ruler.  Click on that.

Simple – now you ruler is back on!

‘till next time!

What is the annoying Yellow Bar in Word, Excel or PowerPoint?

If you have been using Microsoft Office 2007 or 2010 for a while, click you might have come across what most people call the “Annoying Yellow Bar”

If you don’t know what I am talking about – open up a word document that someone has send you via email – or a spread sheet that you might find on a website.  Chances are when you open that Word, order Excel or PowerPoint file, you will see the “Annoying Yellow Bar” – and you will not be able to edit, print, or save your document.

Well it may be annoying, but it is actually really important.  The yellow bar shows you that Word, Excel or PowerPoint is running in what we call “Protected Mode”.  Any time you open a file that isn’t on your computer, or from somewhere that you can’t trust (like the internet), the document will be opened in protected mode, to (as the name suggests) protect your computer from harm.

It opens up the document so you can take a look at it, and then if you are sure it is what you are looking for, and you trust that it will not do any harm, you can then click on the “Enable Editing” button, which sits on the yellow protected view bar.

Now there are ways to stop Protected View from happening, but trust me, it is worth putting up with because if you accidently open a document that causes damage to your computer, it is a LOT more annoying!

‘till next time!

Quickly Create Business Cards using Word

Do you need to create some simple business cards?  Well it isn’t all that hard using Microsoft Word, store and some of the templates available at www.Office.com.

In fact, sick one of the Microsoft team have put together a great video showing you exactly how easy it is.

Watch the video by Doug Thomas over at the Office Casual Blog – and you too can create a simple business card in just 90 seconds!

WOW – that is quick!

‘till next time!

Change the slide Layout in PowerPoint

Are you working on a PowerPoint presentation and want to insert a new slide?  By default, order chances are you will get a slide which has a title at the top, buy cialis and a big box below that in which you can add your bullet points.

The default layout is what we call “Title and Content”, nurse but there are many others you can choose from.  For example:

  • Title Slide (the first slide you see when you create a new presentation)
  • Section Header
  • Two Content
  • Comparison
  • Title Only
  • Blank
  • Content with Caption
  • Picture with Caption

To create a new slide with one of these layouts, simply click on the bottom half of the “New Slide” button on the “Home” tab in PowerPoint.

A small menu will appear with pictures of what each layout looks like.  Simply click on the layout you like and it will be inserted into your document.

Now if you want to change the layout of an existing slide:

1) Click on the slide that you want to change

2) On the “Home” tab, just to the right of the new slide button you will see one called “Layout” – click on that

3) From the menu that appears, select the layout that you want

Now your presentation will have a bit of variety!

‘till next time!

Find out Exactly what is included in Office 365

Are you considering moving your business to Office 365?  Well the www.office365.com website does a good job of explaining at a high level what you get for your dollar – but for some of us that isn’t enough information.

What if you want to get down to the fine detail before making a decision to go to Office 365?

Well luckily Microsoft have published what the call “Service Descriptions”.  These documents outline exactly what you get, treatment explain the differences between all the plans, there and ultimately help you decide what plan is right for you.

The Office 365 for Enterprise Service Descriptions include:

  • Microsoft Exchange Online Archiving Service Description
  • Microsoft Exchange Online for Enterprises Service Description
  • Microsoft Lync Online for Enterprises Service Description
  • Microsoft Office Professional Plus Service Description
  • Microsoft Office Web Apps Service Description
  • Microsoft SharePoint Online for Enterprises Service Description
  • Office 365 for Enterprises Service Description
  • Office 365 Identity Service Description
  • Office 365 Mobility Service Description
  • Office 365 Security and Service Continuity Service Description
  • Office 365 Support for Apple Mac and iOS Devices

You can find all the information here.

‘till next time!

Create an Extranet using Office 365

One of my favourite things about Office 365 is that by using the SharePoint Online functionality that comes with it, remedy you can quickly create a secure extranet to share documents, capsule collaborate, troche and communicate with people outside your organisation.

In fact, depending on the Office 365 plan you are on, you can invite up to 50 people who are not on your Office 365 environment to participate!

Not only that, the best part is that it only takes a couple of minutes to set up, and once you have, it is even faster next time you want to create another extranet (maybe for another customer or supplier)

So how do you do it?

1) Go to the Office 365 Admin Portal (portal.microsoftonline.com, and click on “Admin”)

2) Click on “Manage SharePoint”

3) Click on “Manage Site Collections

4) Click on “Settings”

5) Click “Manage External Users”

6) Click “Allow” and “Save”

7) Go to the site collection (the site that will be your extranet) then click “Site Actions”

8) "Click “Site Settings”

9) Look for “Site Collection Administration” and click on “Site Collection Features”

10) Look for “External User Invitations” and click “Activate” (if it isn’t activated already)

11) Go to the site you want to share, click “Site Settings”

12) Click “Share Site”

13) Type in the email addresses of the folk that you want to invite to participate in your new Office 365 / SharePoint Online extranet!!!!

Now one thing that you should note is that at the time of writing this article, your external parties need to use a Hotmail ID, or a Microsoft Online Services ID to log into your extranet.  In the future you should be able to use any email address which will make it even easier.

So there you have it – a fully functioning, secure extranet in just minutes using Office 365!  How good is that!!!!

‘till next time!

Stop an email address appearing when typing in the to: field in Outlook 2010

Don’t you hate when you are typing an email address into an email you are sending, sick and you accidently add the wrong one!  Maybe there are two people you have emailed before.  Both with the same first name, capsule and similar surnames.  But one is your boss, drugs and the other is your best friend. 

You don’t want to accidently send your boss those pictures from the weekend right!!??!?!?!

That feature, where the names automatically pop us is called “Auto Complete”.  It is a handy feature if you email people regularly, but can cause you problems if you are not careful.

So – if you want to delete a name form your Auto Complete list in Outlook 2010… what do you do?


Just start typing their name in.  When it appears in the auto complete list, simply look to the right of their name.  You should see a cross or a check – ie a delete button.  Just click on that, and that name and email address is removed from your auto complete list.


‘till next time!

Getting Started with Office 365? Get the E-Book

Are you one of the thousands of businesses around the word looking to use Microsoft’s Office 365 “cloud” service, sales but don’t know where to start?

Well Microsoft Press have made available a free e-book which helps you get started.  Called “Microsoft Office 365:  Connect and Collaborate Virtually Anywhere, sickness Anytime.”

I like this book for a few reasons.  Firstly – FREE!  Secondly, order it covers a lot of the questions you probably have about Office 365 and gives you some pretty good answers.  It covers topics like:

  • Getting Started with Office 365
  • Administering an Office 365 Account
  • What your team can do with Office 365
  • Creating your Team Site with SharePoint Online
  • Posting, Sharing and Managing Files
  • Adding and Managing Workflows
  • Working with Office 2010 Web Apps
  • Going Mobile with Office 365

It is a good blend of technical content for the folk that need to set up and run Office 365 for others, plus a little bit of user content to help you understand exactly how Office 365 works under the covers, and how you can use it to work better, faster, and stronger!

You can download the free Office 365 ebook from Microsoft here.

Project 2010 Tips & Tricks

Are you just starting out with Project 2010?  Maybe you are a “real-world hardened” project manager looking to create a better Work Breakdown Structure?

Microsoft have put together a great site to help you get more out of Project.  You can learn about:

  • Easier Planning with User-Controlled Scheduling
  • Enhanced Copy & Paste
  • Intuitive Access with the Ribbon
  • Add Key Milestones to the Timeline View
  • Add a New Column and Save as a Custom Table
  • Manage Resources with the Team Planner
  • Add Project Summary Tasks & Outline Numbers
  • Make Smart Scheduling Decisions with Task Inspector
  • Sync with SharePoint
  • Focus on Data with Auto Filter

You can find all those tips and tricks articles over at the Microsoft Project 2010 site, ambulance on Microsoft.com

Office 2010 Tips and Tricks–the Screen Saver!

Are you deploying Office 2010 in your organisation and looking for a great (ie FREE!) way to increase the adoption of Office 2010?  Or maybe you are a home user just interested in learning more about Word, diagnosis Outlook or Excel?

Either way – Microsoft have a great training tool available which can help you or  your people get more out of Office 2010.  It is the Office 2010 Getting Started Screensaver.

Now you need to be running Windows 7 to use it, advice but if you are, it is one of the better ways I have seen to learn more about Office.

Click here to download the screensaver today.  Thanks to Ian Palangio from Microsoft Australia for pointing it out!

‘till next time!