Do You Use The Shortcut Keys In Word 2007?

Who else wants to know the secret to Excel Formulas?

Invest in yourself in 2015 and reduce your frustration with formulas in Excel for just $19.95 - Click here to enroll today

One of the interesting statistics I looked into when preparing for my presentation at Microsoft TechEd Australia 2009 was how many people make use of the shortcut keys in Office.

One of my favourite resources for fun facts like that is Jensen Harris.  Those of you who have dug a little deeper into Office 2007 would recognise that name – he is the guy responsible for the new Ribbon user interface.

In his presentation at MIX 08, he brings up a few statistics which really shocked me (and I am paraphrasing here):

  • Only around 50% of users use the Ctrl+C shortcut to copy (which means 50% of folk use the menu!)
  • Only around 27% of users use the Ctrl+S shortcut to save (which means 73% use the menu!)
  • Only around 2% of users use the Ctrl+O shortcut to open documents  (which means around 97% of users don’t!)

Anyone thinking what I am thinking?  There is a huge opportunity here to increase productivity of Office users across the board, simply by working with users to identify what shortcut keys have the biggest impact, and helping them to master them.

Now there are two ways to go about that.  The first is probably the most pervasive already – lists of shortcut keys.  You can find them anywhere, simply by Googling (or Bing’ing) “Word Shortcut Keys”.  People download them, print them out, and put them on their desk beside their computer.

But what happens when you have a list of shortcut keys? 

1) You don’t learn them, you just refer to them

2) You don’t actually work through the shortcut keys to understand what they are capable of

3) You are probably less productive when you take into account the time it takes to look up the shortcut key every time you use one!

The second way is to work through a learning program which helps you understand the impact of, remember, and give you confidence to use key shortcut key combinations when you need to.

How many learning programs like that exist?  None.

Well until now…

I have put together a audio course called “Five days to Word 2007 shortcut mastery”.  Now this isn’t for everyone.  If you are comfortable with your list of shortcuts that you refer to all the time – then great!  If it works for you then there is no reason to even think about enrolling in this course.

On the other hand, if you still struggle with remembering, or understanding what shortcut keys are available in Word 2007, then this course is exactly what you are looking for.

Before you ask… no, it isn’t free.  But this is the kind of specialist training that you can’t really find anywhere else at the moment, and it has the potential to help you save hundreds or even thousands of dollars in lost productivity yourself.

Want to learn more – visit

‘till next time!


Technorati Tags: ,,

4 thoughts on “Do You Use The Shortcut Keys In Word 2007?

  1. When helping my coworkers, I’ve found that most of them use the mouse because they can find what they’re looking for in the menu (pre 2007 versions) more easily. They feel it’s easier than having to remember the keyboard shortcuts. Many times they don’t understand what I mean when I tell them to ctrl-c, s, etc. or even if I tell them to right click, they’ll just look at me and say “Huh?”. I guess there are those meant to be shortcut users and those that aren’t.

  2. Lots of quite experienced people don’t even set up paragraphs with an indent (I’m a writer and it’s needed for print publishing). They us the tab or line spacer.
    I’m a fan of shortcuts, and hate the ribbon, actually.
    But don’t remember all of those I’ve used if I don’t use them often.

  3. As PS – Thanks for saying upfront your shortcut sourse isn’t free. I get annoyed at sites that offer goodies or say “free download” and then you find it’s only free for a limited time or not all, but not until you’ve wasted time filling in forms!

  4. This course sounds intriguing, but I wouldn’t be willing to pay for it, but then in my profession I probably don’t need it (Microsoft Application Trainer).
    As for HOW people use commands, you are obviously very pro-shortcut key and very anti-menus in your approach to using applications. Jensen’s statistic that says 50% of users don’t use Ctrl+C for Copy doesn’t mean 50% use the Edit menu. It means that 50% either use the Edit menu or right-click or click the toolbar button. Having said that, I wouldn’t be surprised if maybe 25-30% DID use the Edit menu. Morons.
    I see how people do things every day. In an Excel or Word course I’ll say: “select such and such and copy it” but unless it’s a basic course I won’t say HOW to copy it, I’ll just let them do it (or not do it in some cases). It’s true, many people go Edit, Copy or File, Open or File, Save. Unbelievable. How much time are they wasting? No-one knows Alt+Tab either or Windows+E or even Ctrl+Z!! Ctrl+Z! How can anyone not know Ctrl+Z!
    As for the lists of shortcuts, I give out sheets of shortcut keys for people to hang on their wall next to their PC, but I hope that they don’t refer to it EVERY TIME they want to use one. If you are refering to a list – it is not a shortcut, people!
    They Ribbon adds a whole new angle to the whole “How To Choose a Command” dilemma. I like it. But I do use a good deal of shortcuts, too. And most of the old shortcut, still work in Office 07.

Leave a Reply

Your email address will not be published. Required fields are marked *