How to number headings in Word 2007


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So you have a heap of headings in your document.  One way to make communicating with others about your document a whole lot easier is to add numbers to each of your headings.

You know what I mean… “John, take a look at section 4.2 and let me know what you think!”

Well it is really easy to add numbers to your headings in Word 2007 – as long as you have used your heading styles properly!

All you need to do is:

1)  Make sure you are on the “Home” tab in the Ribbon

2) Look for the “Paragraph” group

3) Look for the “Multi-Level List” button.  You will find it beside the “Numbering” button – chances are it is the third from the left in the top row.  Click on that button

4) Select your preferred heading numbering style from the list library.

There you have it, some awesome looking numbered headings, and a lot less headaches!

‘till next time!
TNP ;)

7 thoughts on “How to number headings in Word 2007

  1. This explanation is just too simplistic. Using the explanation provided, let’s see how anybody could go from 1 to 1.1 to 1.1.1, etc., in Word 2007.

  2. I’ve read a view possible methods of how to achieve this, all of which were way too complicated. The above described solution works exactly as I want it to. Giving me the nested 1. 1.1 1.1.1 etc levels. Thanks!!

  3. It’s not working quite as I hoped. In chapter 2 (Heading 1) my first Heading 2 is 1.1 instead of 2.1 and so on :(

  4. Ok, this does work but you must select all the text in your document by doing a CTRL+A. Once the list is applied it might blow your existing heading selections up, on mine it made everything a heading 1.
    After fixing a few lines select the remainder of your text and set it to the normal heading then go in and set Heading 1 Heading 2 ect.

  5. For Office 2010, go the ‘Multilevel List’ tab, and click “Define New Multilevel List.” Then link 1. to heading 1, 1.1 to heading 2, etc., and it will add the numbers automatically.

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