Help, tips, tricks and tutorials for Microsoft Office 2007 - The New Paperclip
27th April
2009
written by The New Paperclip




Don’t you hate when you print your spreadsheet, and one or two columns end up going over onto a second page?  It happens to me ALL THE TIME!

But there is a way to save you from stressing, and save the environment at the same time :)

There is a page setup option in Excel 2007 which you can use to fit your spreadsheet onto a single page (or onto a particular number of pages that you set!)

Here is how:

1) Click on the “Page Layout” tab in the Ribbon

2) Look for the “Page Setup” group, and click on the little square with the arrow pointing out of it in the bottom right hand corner

3) In the “Page Setup” box that appears, look in the “Scaling” section, and select “Fit to:”

4) By default, it will be set to one page wide by one page tall.  Select how many pages wide or tall you want your spreadsheet to be printed as.

5) Click “Print Preview” if you want to take a look at what the scaled or up version of your spreadsheet will look like, and if you are happy with it – click “Print”!

6) Click “OK” to close the Page Setup box

 

‘till next time!
TNP ;)



22 Comments

  1. 06/05/2009

    I have always wanted to do that – thank you for the tip

  2. Jj
    26/02/2011

    Wicked, Thanks

  3. Max
    09/03/2011

    Thank you so much! I’ve been working on this for almost an hour now…until I decided to finally google haha. Thank you very much! I hope you have a wonderful life! haha :)

  4. Michael
    13/04/2011

    Another instance of a 2003 option being totally hidden under 2007. Press the ‘little square’, are these guys for real! At least it is easier to get to then where I found it under Print – Print Preview – Page Setup, although here it is an actual button rather than a hidden dot on the screen. You have to love relearning a product from first principles when you upgrade. I’m yet to find anything in 2007 better or easier than 2003.

  5. roland taylor
    02/05/2011

    Thank-you for that. MS should have made that little function more obvious.

  6. Drew
    17/05/2011

    I love you. This is great.

  7. 26/05/2011

    this really helped a lot thanks

  8. Gabriel Gluck
    29/05/2011

    How do you save that instruction so it will be the default command, i.e. fit the next excel worksheet onto 1 printed page?
    Thanks.

  9. Robin
    15/06/2011

    Thanks.

  10. balaraju
    07/07/2011

    This solution is very much useful, Thx for your information

  11. HAPPY:)
    15/07/2011

    thank you for the tip, i have been trying to teach myself excel, but there are just some things i cant seem to figure out so i had to cheat and check online but im glad i did lol

  12. charles
    03/08/2011

    thxs buddy

  13. Val
    17/08/2011

    Now if only you could save that as part of a custom theme. I create spreadsheets every day and created my own custom theme. But that command doesn’t save to the theme.

  14. WALID IKBARIEH
    07/09/2011

    thx,

  15. Santosh Kumar Arisetty
    07/09/2011

    Thanks for the trick !!

  16. Bob
    10/11/2011

    Worked perfectly; thanks.

  17. Smita
    29/11/2011

    Thanks a lot!!!!

  18. 11/01/2012

    Thank you! I just couldn’t figure it out!

  19. Ted
    04/03/2012

    AWESOME. Needed this badly. Thank you!

  20. allen
    03/04/2012

    sweet tip i love it….thanks am very grateful..

  21. Mamoon
    12/07/2012

    So many thanks, you are a life saver.

  22. I have a spreadsheet with data that is only 4 columns wide and very long. The same set of columns could concievably fit beside the 1st set on the the same page. If I could get the columns to print in the blank space of the sheet, I could cut the number of pages in half. Is this possible?

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