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Hey do you remember how awfully slow searching for emails was in old versions of Outlook?
Well thank you to the folk at Microsoft who fixed this up and gave us a far superior search feature! But are you getting the most out of Outlook 2007 search?
Obviously you can do a standard basic search for keywords in your emails, and that works quite well. But did you know you can get quite granular with your search and find the email you are looking for much quicker?
For example, it is quite simple to search for emails that are from your boss that had the subject “Payrise” in them – and get the results very quickly without having to scroll through dozens if not hundreds of results.
So with that in mind, I thought I would run through some of the different search criteria you can use to get the most out of search in Outlook 2007. I can’t go through every single possible search query, but you will get the idea. Just remember that you can combine any of the searches below, and include keywords at the end to really target the email you are after.
Search for emails from an individual
Simply type “from:insert name or email address here” and that will return all the emails from that person.
For example – from:bill, or from:email@example.com, or from:"Bill Smith"
Search for emails sent to an individual
Simply type “to:insert name or email address here” and that will return all the emails sent to that person
For example – to:bill, or to:firstname.lastname@example.org, or to:"Bill Smith"
Search for emails received in the last x number of days
Simply type “received:timeframe" and that will return all the emails in that particular timeframe
For example – received:yesterday, or received:last week, or received:this year
Search for emails with a particular subject line
Simply type “subject:subject line” and that will return all the emails with include that subject line
For example – subject:payrise, or subject:(leave application), or subject:(lunch on thursday)
Search for emails with particular words in the body
Simply type “body:keyword” and that will return all the emails that include that keyword in the body of the email
For example – body:payrise
There are plenty of other search criteria you can use… here is a list:
- If the email has been read
- If the email has an attachment
- Who was BCC’d on the email
- Who was CC’d on the email
- What categories the email was placed in
- The due date for any follow up on the email
- The importance of the email
- The flag status of the email
- What folder the email is in
- What size the email is
- When the email was last modified
- What sensitivity level the email has
- When it was sent
- When the start date of the email follow up is
So there you have it, a quick introduction to the possibilities with Outlook 2007 search. Now you can be confident that you will always be able to find emails when you need them!
‘till next time!