Protect your Word 2007 Document

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Don’t you hate how you put lots of effort into a Word 2007 document, and then you see one of your colleagues play around with the formatting, or accidentally delete an important section.

Or maybe you want to force users of your document to only edit certain parts – for example if you have built a form that you want people to fill in.

Well in Word 2007 there is a great feature which can literally protect the important parts of your document, and restrict them from being changed, edited or deleted.  Funnily enough, it is called “Protect Document”

So how do you protect a Word 2007 document?

1) Create your document

2) Make sure you can see the “Developer” tab in the Ribbon.  If you can, move to step three!  If not, you need to click on the “Office Orb” in the top left hand corner, then click on “Word Options”, and finally whilst in the “Popular” section, make sure you check “Show Developer tab in the Ribbon”

3) Click on the “Developer” tab in the Ribbon

4) Look for the “Protect” group, and click on “Protect Document”

5) Click on “Restrict Formatting and Editing”

6) Look at the right hand side.  You will now see a task pane which will talk you through all the different formatting and editing restrictions you can put in place.  Select your favourite settings, and when you are ready…

7) Click on “Yes, Start Enforcing Protection”


Now if your employer has gone to the lengths of implementing an Information Rights Management system, there are a few other extra restrictions you can put in place, which you will find when you click on the “Protect Document” button in the Ribbon.  They are out of the scope of this article and I am sure I will write about them in the future as more and more organisations implement IRM.

So there you have it – now you can sleep at night knowing that no one is messing with your document!

‘till next time!

5 thoughts on “Protect your Word 2007 Document

  1. Not quite clear with you have said about protecting certain sections of the document in word 2007. i just can’t get it and it’s not even there in my word 2007

  2. Hi I need to know how to protect certain selected areas in my word 2007 document. The staff is allowed to work on the documents, review, delete, or adding as legislation and company rules or names change, however when they do the formating of my document change. How can I ‘set’ my document so that all adjustments then adheres to the formating that I have set.

  3. #
    Henry Utila

    Not quite clear with you have said about protecting certain sections of the document in word 2007. i just can’t get it and it’s not even there in my word 2007″

    Nor me, I don’t see an option to protect certain sections when I chose “filling in forms” on part 2. of the Restrict formatting and Editing tool…

    Anyone able to elaborate/help?

  4. hi,
    the “developer ” tab u can get in ur word-07 by click the left most menu(probably use to open the new doc.)in right side corner of the menu u can see the option “word option”,click it. and a window will appear,then make the option developer tab to be enabled..then follow the above steps…its working

  5. Ok, I have gotten all the way to the Protect Document button, I can see the “restrict formatting and editing” but I can’t get to it! It’s grayed out and I can’t click on anything! Can someone please let me know what I need to do to get access to those buttons? What might be wrong with my document that it won’t let me do that? Thank you!

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