Sort text alphabetically in Word 2007

Say you have a nice long list of names.  But they are just all over the place.  Wouldn’t it be good to be able to sort them into alphabetical order?

Well in Word 2007 it is a piece of cake!  Assuming you have each item in your list on a separate line…

  1. Select the text you want to sort alphabetically
  2. Make sure you are on the “Home” tab in the Ribbon
  3. Look for the “Paragraph” group
  4. Click on the sort button (that is the one with an "A on top of a Z”
  5. A box will appear – if you want straight alphabetical order on your paragraphs just hit ok.
  6. If you want reverse alphabetical order, make sure you select “Descending”

Using the sort button you can also sort numerically, or by date!  Simply change the “Type” of sort you want to do in the “Sort Text” box.

‘till next time!
TNP ;)

13 thoughts on “Sort text alphabetically in Word 2007

  1. Thx a lot there are people like you who save us the time of reading the incomprehensible “Word Help”!

  2. Is there an upper limit to the number of paragraphs that can be sorted? I have a single column, 300 page list of paragraphs that I need to sort alphabetically, but the Word sort function refuses to co-operate.

  3. Thank you so much for the help, it’ll really help with my IT Coursework!! Makes life so much simpler!!

  4. Thanks so much for the info on sorting in Word 2007. I’ll be keeping your website as a favourite.

  5. Good-Morning,

    Trying to sort names for a candle light service in 2007 word document. Followed your steps, still unable to sort by last names. Typed each name on a separate line, selected all names. Results, sort is by first name. Type names as: John Doe, etc.

    Kelp! Need info A.S.A.P.!

    Thank You!

  6. I have a list of names and numbers that I need to sort the first field numberically and a second field alphabetitly. I don’t have the option of sorting alphabeticly in field 2.

  7. B.J. Robinson, Word will only sort on the first character(s) in your list. Word will not distinguish between first names and last names as in the example you mentioned. If you want to do so, you will have to re-order the individual lines such that the last names come first on each line.

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