Change the default reminder time in Outlook 2007


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Have you ever noticed if you select some text in Microsoft Word 2007 you get a little pop-up menu.  You know the one, physician it lets you change the font, apoplectic the font size, anabolics the font colour and a lot more.

Some people think it is great.  Some people think it is annoying.

I think it is great, but as a service to you, I will let you know how to turn it off, and stop it from popping up!

  1. Click on the menu – the “Office Orb” (that circle in the top left hand corner which used to be the file menu!)
  2. Click on “Word Options”
  3. Look in the “Popular section”, under “Top options for working with Word
  4. Untick the “Show Mini Toolbar on selection” checkbox
  5. Hit ok

There you go – no more annoying (not) popup mini menu in Word 2007

’till next time

TNP 😉

 

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How many times have you lost everything in your document?  Word crashed?  Maybe the power went out?  Whatever it was that happened… I bet it happened just before you were going to save, pharm right?

By default, medicine Word 2007 makes an Auto Recover save every 10 minutes.  But if you are clumsy like me, or don’t trust your computer… you can set Word to autosave your document a lot more than normal.  Here is how:

  1. Click on the old file menu (the office orb)
  2. Click on "Word Options"
  3. Click on the "Save" option in the left hand menu
  4. In the first section "Save Documents", look for the second line which reads something like "Save AutoRecover information every XX minutes
  5. Set your preferred time.  Mine is now every 1 minute 🙂

Just remember when increasing the AutoRecover frequency… that you do see a slight performance hit every time it saves.  Not really noticeable every 10 minutes, but when it happens every 60 seconds it could be annoying!

’till next time!

TNP 😉

 

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Have you ever poured your heart and soul into absolutely awesome background in your word doc?  Maybe you coloured it bright yellow, therapist or purple, what is ed or ‘mother of pearl’? 

It looks great on the screen, but when you print it… you can’t see it!

Did you know by default Microsoft Word 2007 that background colors and images are not printed?

It is easy to print them out though.  Here is how:

  1. Open the file menu (the circle in the top left hand corner of the screen
  2. Click on "Word Options"
  3. Click on "Display" in the left hand menu
  4. Look in the "Printing options" section"
  5. Tick the "Print background colors and images" check box
  6. Click ok

How easy!  Just a word of warning though… printing a bright yellow background on every page will not only cost you an arm and a leg in ink and toner, but will also require you and your colleagues to invest in sunglasses.

 

’till next time!

TNP 😉

 

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Have you ever noticed if you select some text in Microsoft Excel 2007 you get a little pop-up menu.  You know the one, advice it lets you change the font, what is ed the font size, see the font colour and a lot more.

Some people think it is great.  Some people think it is annoying.

I think it is great, but as a service to you, I will let you know how to turn it off, and stop it from popping up!

  1. Click on the menu – the “Office Orb” (that circle in the top left hand corner which used to be the file menu!)
  2. Click on “Excel Options”
  3. Look in the “Popular section”, under “Top options for working with Excel
  4. Untick the “Show Mini Toolbar on selection” checkbox
  5. Hit ok

There you go – no more annoying (not) popup mini menu in Excel 2007

’till next time!

TNP 😉

 

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Are you a little worried by some of the names of the documents you have recently opened in Word 2007?  Scared your boss might catch you out updating your resume, therapist working on your next novel or simply working on things that you shouldn’t?  Well this little trick will help you out!  Basically, cough how to get rid of all those recent documents that Word 2007 lists for you.

  1. Open "Word Options" by clicking on the Office Button, and then looking for the "Word Options" button
  2. Click on the Advanced Section
  3. Scroll down to the "Display" Section
  4. The first option in the "Display" Section is "Show This Number of Recent Documents" – set that to "0"
  5. Click "Ok"

There you have it – no more recent documents means no more strife from your boss! 

But just in case you have a change of heart in the future, you can turn on recent documents again simply by changing the "0" to something like "5" or "17", depending on how many you want to see.

’till next time!
TNP 😉

 

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Want to be a desktop publishing great, diagnosis spreadsheeting wiz or PowerPoint guru and help the environment at the same time?

Guess what – you might be already!

Microsoft have released an extra section on Microsoft Office Online called Lighten up: Reduce your carbon footprint and workplace costs.

Obviously they left one tip for reducing your impact on the environment… instead of investing in all those Office 2007 self help books, artificial why not just bookmark your favourite Office 2007 help, tips, tricks and tutorial site!

 

’till next time!

TNP 😉

 

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Wonder how your favourite accountant/analyst/spreadsheet guru makes those cool looking headings that go across a number of columns and rows?

Chances are they are using a great feature of Excel 2007 called "Merge and Center".  What does merge and center do?  Exactly that – it merges all the cells you have selected, bronchi and then centres the text!

So how do you do it?

  1. Select the cells you want to merge
  2. In the ribbon menu (the one at the top) make sure you are on the "Home" tab, noun and then look in the "Alignment" section
  3. Select "Merge & Center"

Simple as that!

Have you selected multiple rows?  Well you will notice that whilst the text will be horizontally centered… it will not be vertically centered.  How do you fix that?  Just near the "Merge & Center" button in the menu there are three buttons.  One that has lines at the top, patient one that has lines in the middle, and one that has lines at the bottom (the one with lines at the bottom will be selected).  Select the one with the lines in the middle – that will center the vertical alignment of your selection.

’till next time!

TNP 😉

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Yesterday I told you all about how you can use Merge and Center to get some text to run across a number of columns, healthful rows, caries or both.

Well Jon Peltier quickly got onto the comments box and let us know about an alternative to Merge and Center in Excel 2007 called "Center Across Selection".  It’s just like merge and centre, but without all the hassles that merging cells cause.

Center Across Selection is a little harder to find than Merge and Center, but in true The New Paperclip tradition… I am going to show you how!

  1. Select your text and the cells you want to centre your text over.
  2. On the ribbon, make sure you are on the "Home" tab, and then look for the "Alignment" group.
  3. Click on the little square with the arrow in the bottom right hand corner of the "Alignment" group.
  4. In the "Format Cells" box that appears, look for the "Horizontal" drop down box
  5. Select "Center Across Selection"
  6. Click "ok"
  7. Look in amazement at your perfectly centered text 🙂

How easy is that!  Thanks again Jon for the heads up!

’till next time!

TNP 😉

 

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It has happened to the best of us.  Your day is going along great, rubella and then all of a sudden you get an Outlook reminder… a reminder for that meeting you totally forgot about.

Now you just have 15 minutes to salvage something out of nothing and impress the boss/wife/colleague/all of the above.

Don’t want to get caught out again?  Apart from memorising your entire calendar every morning and keeping an eagle eye on you watch (unlikely)… why don’t we just increase the default reminder time.

Its quite simple actually!  In Outlook 2007, apoplectic all you need to do is:

  1. Click on “Tools”
  2. Click on “Options”
  3. Look on the “Preferences” tab, in the “Calendar” section (second from the top)
  4. Select your preferred reminder time from the drop down box.
  5. Click ok

If you think you are a hotshot… set the reminder to 0 minutes.  If you are a lost cause, maybe 2 weeks is more appropriate 🙂

’till next time!

TNP 😉

 

 

 

 

Are you like me and need more than 15 minutes to prepare for those meetings you ALWAYS forget about?

68 thoughts on “Change the default reminder time in Outlook 2007

  1. Can any one help me to solve this problem

    Outlook is not picking my computer timing.
    For example computer time is 2:30 PM and i received a message in outlook and the received time is 3:45 Am. Please let me know how solve this issue.

  2. Set default reminder in Tools-> Option.
    But remember to uncheck the “All day event” when creating event. Then it’ll choose the default reminder you set.

  3. Been there, done that, I just could not remember how! Thanks for your help! Your directions for changing the default reminder time in Outlook worked perfectly!

  4. I do field service work and the program used to receive service calls now adds an appointment for that call into Outlook 2007.

    I know about changing the default reminder but I do not want to change reminders for ALL appointments….only these particular appointments. All these appointment subjects begin with a service event number. Is there any way to filter reminders for these particular appointments?

  5. I work in field service. Our service application now loads the service event in our Outlook calendar. Not such a bad thing, except that the reminder pop-ups are a nuisance.

    Is there a way to filter these events (they all have the unique service event number as the subject) in order to either set the reminder to ‘none’ or delete them altogether?

  6. Is there a way to have the reminder for the invitees go off the day before and the reminder for the inviter to go off 15 minutes before the meeting?
    I am having issues with people forgeting the meeting and calling 5 minutes before to see if there still is a meeting. I just want them to get a notice the day before so they know to be there and not 15 minutes before like I get my reminder to show up. Most of the people that I invite are from outside the company.

  7. Once again, Micro$oft never ceases to amaze me. Another loss for us and a win for them. Look at that code you guys created! Amazing! I would probably do the same thing, if I knew how. It’s funny how we long to fix menial repetitve tasks even if it involves investing more time into work that would decrease it from there on out, although we may never gain back the lost time. But, then again, when we share it, victories are made.

    Anyways, I wanted so voice my Event Reminder Time default fix was at least somewhat resolved with the above by setting my quick-click flag default to Tomorrow, so changes the time to an actual work hour. So thanks.

    For another Microsoft wonder, try saving files to your desktop (in multiple columns) and then shift-selecting the most recently added files. My oh my, Micro$oft; you’re so dreamy.

  8. I came across this issue, and found that if I select a day and use Ctrl+N to open a new appointment then it IS NOT an ‘All day Event’ by default, and the default reminder time is obeyed. If I double-click on day to open an event then it IS an ‘All day event’ and therefore reminder time is 18 hrs.
    HTH

  9. Hi,

    I have set the default reminder in Outlook based on the advice given. As I wish to remind the receipients of my email of my meetings 15 minutes before the start of my meeting, I had set the default reminder to 15 mins.
    However there are emails that I do not wish to set the reminder, so in every email drafted I select “none” at the reminder setting of the outlook toolbar. Eventhough I do this, the receipient still get the reminder. Can you please advise how to resolve this problem? Thanks.

  10. I would like to be able to set or change the reminder time using the right-click-menu when hovering over an appointment in the calendar. But I can’t – I have to open the item to set / change the reminder time. How do I add that function to the right-click-menu?

  11. 18 hours by default will only occur if you are in Month view. If you change to day or week the 15 min or what ever you specify will be the default

  12. My boss wants a change to 4 week reminders!! any suggestion? Seems that 2 weeks is the max. Any way around this?

  13. I found one more issue with outlook.
    If someone had sent any meeting and he had his default meeting time set to 15 minutes, even if you set the reminder at 1 hour, outlook reminds 15 mins prior to the meeting, even though I want it to be remind me 1 hour prior.

    Anyone have the solution/workaround for this?

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