Click on Actions then Options? Don’t get it. There is no ‘options’ in the Actions list, nor can find anywhere else to change the default reminder time – help?

You said to click the “Actions” menu, then click “options” – but in my Outlook 2007 the Options dialog box is on the Tools menu.

I should note that I am trying to change the default for the actual time of the reminder (such as 10:00 am) that you set when marking an email for follow-up and adding a reminder.

Did Paul, or anyone, ever find out how to change the default time of the FOLLOW UP FLAG reminder? My email message “Add Reminder” default time is 4pm, and that is rarely the time I would want to select. I would very much appreciate knowing how to change the default time. Thanx in advance.

What about setting the default snooze time which is set at 5mins. Can that be changed too?

PS, Outlook 2007.

Another reminder reminder

Did anyone ever find out how to change the default time of the FOLLOW UP FLAG reminder? My email message “Add Reminder” default time is also 4pm, and that is rarely the time I would want to select. I would very much appreciate knowing how to change the default time.
There MUST be a way of changing this to (EG) 0900

Has anyone ever worked out how to change the default time of the FOLLOW UP FLAG reminder? Email message “Add Reminder” default time is pre-set to 4 pm, it would be extremely useful if this was customizable

Did anyone find out how to change the default time of the FOLLOW UP FLAG reminder? My email message “Add Reminder” default time is also 4pm,

(quote)
It has happened to the best of us. Your day is going along great, and then all of a sudden you get an Outlook reminder… a reminder for that meeting you totally forgot about.

Now you just have 15 minutes to salvage something out of nothing and impress the boss/wife/colleague/all of the above.
(end quote)

But on average Outlook is good on reminders. (irony!) Have an “all day event”, and the default alarm goes off 18 hours before the event. That is at 6 o’clock in the morning of the previous day. My night was going along great, having the last hours of sleep, and “didhadihaddidah”, I am woken up. And the best it is when your all day event is on Monday. Then you wake up on SUnday morning at 6. Impresses my wife, yeah. Great, Microsoft. Where is the default setting?

Hi

Am I imagining things or did there used to be a none option for reminders. I had my default at none because of the nature of the work. but recently i kept getting reminders and i see it is set at 0 minutes. i thought it was a colleague that had set to 0 instead of none but when i checked i cannot find the none setting. help please……………….

Denis, Roy (and anyone else), look for the best answer I found here:
http://www.eggheadcafe.com/software/aspnet/32036108/change-outlook-2007-conta.aspx

Hi everyone… The New Paperclip here

Lots of people have made comments about the default follow up flag reminder time… and how annoying it is that it defaults to 4pm. Well I would like to discuss this a little to hopefully help everyone out. Whilst on the surface it might look annoying (especially for those how have just moved to Outlook 2007)… there is actually a good reason why the default reminder is 4pm.

First lets talk about Outlook 2003

In Outlook 2003, a follow up flag is a follow up flag. You set a time and a date for the reminder and that is that.

In Outlook 2007 however, there are different types of follow up flags. There is a “Today” follow up flag, a “Tomorrow” follow up flag, a “This Week”, a “Next Week” and a “Custom”. Obviously, if you use a “Today” follow up flag (which is the default), it will remind you today. If you set a “Tomorrow” follow up flag, it will remind you tomorrow.

The “Today” flag is designed to remind you about things that you need to finish before you go home from work today… hence why it the default is for it to remind you 1 hour before the end of your work day (which would be 4pm in most cases).

As the “Tomorrow” flag is designed to remind you about things to do tomorrow, it will remind you by default at the start of the next work day (8am in most cases).

So say you want to have your default reminder first thing tomorrow morning? Then it is easy to change the default flag that is set. Simply right click on where you currently set your flag, and then in the pop up menu click on “Set Quick Click”. Change the default to “Tomorrow” and your default reminders will now be 8am on the next business day.

Hope that helps clear up some of the confusion around follow up flags. I can understand why it would be confusion coming from Outlook 2003, however with the new flexibility to set different types of flags, Outlook 2007 gives you a lot more control over when you get your reminders.

’till next time!
TNP

PS. If you want to learn more about the default times, you can look at this Office Online help page – http://office.microsoft.com/en-us/outlook/HA012317831033.aspx

Uncheck all day event under appointment view. It sets default to 15 min.

To change the default time for follow-up reminders, look 1 section below where Paul (eventually) got to pointing – on Tools, Options – look in the Tasks section of the Preferences tab – change the default task time and, voila, the default time for follow-up reminders is changed.

EF

Hi Eric

Total coincidence… but the guy behind TNP is a Paul too…

TNP

Nathan/CLW…

I have done a little digging around with regard to your question about setting a default reminder time for all day events.

From what I have gathered reading what a few Outlook MVPs have said, this default time is hard coded into Outlook and can not be changed.

Whislt it is annoying having that 18 hour reminder as a default, here are a few options to ‘get around it’ – all with variying degress of suitability (and none as simple as changing the default! – but we have already ruled that out)

1) Don’t set it as an all day event, but maybe a simple 30 minute appointment at the start of the day with the subject “All Day Event – My Birthday” or something similar. That way your default reminder would be 15 minutes.

2) Keep putting your all day events in, but change the reminder time when put them in your calendar

3) …hmm can’t really think of any other ideas!

Hope that helps – I know it isn’t the answer you were wanting!

TNP

Nevermind – I just read the full comments all the way to the end and see that the event defaul question has been asked and that there is no way to change that scourge.

18 hour reminder bug me too.
I had a lot of reminders and didn’t know which one had wrong reminders on them and which had good ones. Wanting to keep the all day event, but have good reminders.

What I just did to track them down and change them is create a new view (copy of the all appointment view) and then set some advanced filtering:
All Day Event equals Yes
Remind Beforehand not equals to 720 (which is half a day and what I want)
Reminder equals Yes

edit: actually by selecting the day in the calendar first, then clicking ‘New’ sets it up for that day with a default of 15min. then you don’t have to “manurally” set the date. so simple, yet so … wait, nevermind, just simple.

On Windows Outlook 2007, when I set a calendar event for all day, the reminder automatically defaults to 18 hours. Is there a way for this to be changed on the default?

Hi, This isn’t a fix for the 18 hours thing but its a workaround. It comes in the form of an Outlook macro I have just written – you are all free to use the code below.

What it does is search your calendar for the next six months of all day appointments only and then sets the notification of them to 0 minutes – Meaning you should get them on your blackberry on the same day.

Once you copy the code into Outlook I advise you sign it yourself so Outlook can run it with macro security still at a good level and put a macro button in your toolbar – instructions for both are on the sites below. Then you just have to press the macro button in Outlook every day\week and you don’t have to worry about setting an all-day appointment in outlook without changing the notification.

Hope it helps.

http://www.howto-outlook.com/howto/selfcert.htm

http://lifehacker.com/5175347/add-a-gmail+like-archive-button-to-microsoft-outlook

Sub AllDaySetToZero()

Dim daStart, daEnd As Date
Dim oCalendar As Outlook.Folder
Dim oItems As Outlook.Items
Dim oItemsInDateRange As Outlook.Items
Dim oFinalItems As Outlook.Items
Dim oAppt As Outlook.AppointmentItem
Dim strRestriction As String
Dim Debuglog
Dim CurrentTitle As String

‘ PART ONE
‘ Set the date range for the appointments query -
‘ It is set below to start at todays date and
‘ end at todays date + 120 days (or 4 months)
‘ You can increase or reduce this based on your PCs performance

daStart = Format(Date, “mm/dd/yyyy hh:mm AMPM”)
daEnd = DateAdd(“d”, 120, daStart)
daEnd = Format(daEnd, “mm/dd/yyyy hh:mm AMPM”)
Debuglog = “1 Start: ” & daStart
Debuglog = Debuglog & “, ” & “1 End: ” & daEnd

‘ PART TWO
‘ Construct a filter for the next 120-day date range.
strRestriction = “[Start] >= ‘” & daStart _
& “‘ AND [End] <= ‘” & daEnd & “‘”
Debuglog = Debuglog & “, ” & “2 ” & strRestriction

‘ PART THREE
‘ The macro obtains the set of appointment items in the default calendar
‘ specified by the current Outlook user profile.

Set oCalendar = Application.Session.GetDefaultFolder(olFolderCalendar)
Set oItems = oCalendar.Items

‘ PART FOUR
‘ To include recurring appointments, sort by using the Start property.
oItems.IncludeRecurrences = True
oItems.Sort “[Start]”

‘ PART FIVE
‘ Restrict the Items collection for the 1110-day date range.
Set oFinalItems = oItems.Restrict(strRestriction)

‘ PART SIX
‘ Go through each calendar item remaining in turn
‘ If it isn’t a full Day event do nothing
‘ If it is set Reminder to 0 Minutes.
oFinalItems.Sort “[Start]”
For Each oAppt In oFinalItems
Debuglog = Debuglog & “, ” & “6 ” & oAppt.Start & “, ” & oAppt.Subject & “, ” & oAppt.ReminderMinutesBeforeStart
CurrentTitle = oAppt.Subject
If oAppt.AllDayEvent = False Then
Else
oAppt.ReminderMinutesBeforeStart = 0
oAppt.Save
End If
Debuglog = Debuglog & “, ” & “6 ” & oAppt.Start & “, ” & oAppt.Subject & “, ” & oAppt.ReminderMinutesBeforeStart & vbNewLine & vbNewLine
Next
Debuglog = “”
End Sub

The Default Reminder pop-up box will not accept my change in frequency of reminders from 30 minutes to other time intervals. I have changed the option to 4 hours and pushed the “Apply” and “OK” buttons but reminders still appear every 30 minutes. When I return to the options menu the desired change appears in the Default Reminder box but the desired frequency for reminders has not actually been applied to the system. What do I need to do to make changes apply?

Thank you so much for the code to change the reminder time for daily reminders.

When I tried to run this on Outlook 2003 I got a few errors, so here is a version of the code that works for me. It only modifies appointments that have the reminder time set to 18 hours, and it changes them to have a 12 hour reminder – this will prevent the 6AM alerts from my iPAQ.

THANK YOU AGAIN. A very helpful bit of code.

Option Explicit

Sub SetDailyReminderDurations()

Dim daStart, daEnd As Date
Dim oCalendar ‘ As OutlookFolder
Dim oItems As Outlook.Items
Dim oItemsInDateRange As Outlook.Items
Dim oFinalItems As Outlook.Items
Dim oAppt As Outlook.AppointmentItem
Dim strRestriction As String
Dim Debuglog
Dim CurrentTitle As String

‘ PART ONE
‘ Set the date range for the appointments query -
‘ It is set below to start at todays date and
‘ end at todays date + 120 days (or 4 months)
‘ You can increase or reduce this based on your PCs performance

daStart = Format(Date, “mm/dd/yyyy hh:mm AMPM”)
daEnd = DateAdd(“d”, 120, daStart)
daEnd = Format(daEnd, “mm/dd/yyyy hh:mm AMPM”)
Debuglog = “1 Start: ” & daStart
Debuglog = Debuglog & “, ” & “1 End: ” & daEnd

‘ PART TWO
‘ Construct a filter for the next 120-day date range.
strRestriction = “[Start] >= ‘” & daStart _
& ” ‘ AND [End] <= ‘” & daEnd & ” ‘”
Debuglog = Debuglog & “, ” & “2 ” & strRestriction

‘ PART THREE
‘ The macro obtains the set of appointment items in the default calendar
‘ specified by the current Outlook user profile.

Set oCalendar = Application.Session.GetDefaultFolder(olFolderCalendar)
Set oItems = oCalendar.Items

‘ PART FOUR
‘ To include recurring appointments, sort by using the Start property.
oItems.IncludeRecurrences = True
oItems.Sort “[Start]”

‘ PART FIVE
‘ Restrict the Items collection for the 1110-day date range.
Set oFinalItems = oItems.Restrict(strRestriction)

‘ PART SIX
‘ Go through each calendar item remaining in turn
‘ If it isn’t a full Day event do nothing
‘ If it is then (if Reminder is set to 18 hours) set Reminder to 12 hours.
oFinalItems.Sort “[Start]”
For Each oAppt In oFinalItems
Debuglog = Debuglog & “, ” & “6 ” & oAppt.Start & “, ” & _
oAppt.Subject & “, ” & oAppt.ReminderMinutesBeforeStart
CurrentTitle = oAppt.Subject
If oAppt.AllDayEvent = False Then
Else
‘ Check if this appointment has an 18 hour reminder, if so change it to 12 hours
If oAppt.ReminderMinutesBeforeStart = 18 * 60 Then oAppt.ReminderMinutesBeforeStart = 12 * 60
oAppt.Save
End If
Debuglog = Debuglog & “, ” & “6 ” & oAppt.Start & “, ” & _
oAppt.Subject & “, ” & oAppt.ReminderMinutesBeforeStart & vbNewLine & vbNewLine
Next oAppt

Debuglog = “”"”

End Sub

All day playa,
I am in 2003 so this may or may not work for you.

If you are looking at the single day view (View ->Day), double click on the Date itself. This will create an all day event. Conversely, if you double-click on a time within the day (which will highlight that 1/2 hour), you should get an appointment that is not flagged as an all day event.

Also, in any of the views, I believe you can right-click and select either an appoint or an all day event.

Hope this helps,
colbymack

Outlook is not picking my computer timing.
For example computer time is 2:30 PM and i received a message in outlook and the received time is 3:45 Am. Please let me know how solve this issue.
If u mail to this email ID could be helpful : ehthisham@impactiva.com

Set default reminder in Tools-> Option.
But remember to uncheck the “All day event” when creating event. Then it’ll choose the default reminder you set.

I do field service work and the program used to receive service calls now adds an appointment for that call into Outlook 2007.

I know about changing the default reminder but I do not want to change reminders for ALL appointments….only these particular appointments. All these appointment subjects begin with a service event number. Is there any way to filter reminders for these particular appointments?

Is there a way to have the reminder for the invitees go off the day before and the reminder for the inviter to go off 15 minutes before the meeting?
I am having issues with people forgeting the meeting and calling 5 minutes before to see if there still is a meeting. I just want them to get a notice the day before so they know to be there and not 15 minutes before like I get my reminder to show up. Most of the people that I invite are from outside the company.