Turn On or Off New Email Notifications in Outlook 2007

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Some people like them… some people hate them.  That’s right, we are talking about new email notifications.  It doesn’t matter what you call them… the popup thing in the bottom right hand corner… the envelope down the bottom beside the time… the toast… some people love them, and some people hate them.

How to turn on or off email notifications in Outlook 2007

  1. In the menu, click on Tools, then Options.
  2. On the preferences tab, in the E-mail section, click on the “E-mail Options…” button
  3. Click on the “Advanced E-mail Options…” button
  4. Look for the “When new items arrive in my Inbox” area…
  5. Tick or untick all the notifications you want to receive.

Turn on or off new email notifications in Outlook 2007 - TheNewPaperclip.com

Note that there are four notifications that Outlook can give you when you receive an email in your Inbox

  • Play a sound <- click here to learn how to turn the sound off or back on
  • Briefly change the mouse cursor
  • Show an envelope icon in the notification area
  • Display a New Mail Desktop Alert (default Inbox only)

From the Advanced E-mail Options window, you can control each of these as you wish.  Now you wont get distracted by email when you want to be productive… or you know how to turn the notifications back on if you don’t feel like doing any work!

’till next time

22 thoughts on “Turn On or Off New Email Notifications in Outlook 2007

  1. Pingback: The New Paperclip: Tips Tricks and Tutorials for Microsoft Office 2007 » Blog Archive » Change the Duration and Transparency of Email Notifications in Outlook 2007

  2. Pingback: Life as a B2B Technology Marketer » Blog Archive » You heard me… I am only checking email twice a day!

  3. I’ve done all that, but the sound still wouldn’t change to the sound I chose. It is still the default sound, which is a short ding. Help!

  4. Thank you for that little tip, I have been trying to figure out how to get the little icon back in the corner of my computer. I turned it off one day and could not get it back. Thank you Thank you Thankyou

  5. hmmm… I ticked off all 4 check boxes and get nothing! And I need to know when new e-mails come in! Any suggestions other than reinstalling Outlook?

  6. I am often away from my computer but need to know when I get an email. Ideally I’m looking for a solution for example keeping the desktop alert there all the time! I find it strange and very annoying that Outlook doesn’t provide this… any ideas!?

  7. Is there a way to change the “default Inbox”? I have an IMAP account as my main account, and would like pop up notifications, but I can’t find any way to make my IMAP inbox the “default Inbox”. Any help is appreciated.

  8. Thank you! I had created a rule to move all incoming messages to a subfolder as kind of a hack to get rid of the notification popup. Then I was using the subfolder as my defacto inbox. This is much easier 🙂

  9. I have set some rules for the incoming mail.
    So, If mail comes under than rule then it added into appropriate folder.
    At this time I couldn’t see any notification.
    What should I do ?

  10. I have set up the notifier, clicked all of the boxes. It still does not show the window envelope for new mail. Any ideas?

  11. Does anyone know how to set up the outlook email feature that briefly lets you see an email and who its from, when the email is coming into the inbox while working on something else, so that you know if you need to respond right away.

  12. I would like a way to set up the notifications so that they appear at all times except when your Communicator status is set to “Do Not Disturb.”

    I like getting new email notifications, but not when I am presenting to a group.

    Anyone have any suggestions?

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