Archive for February, 2007

Do you always find that you know you have typed a word somewhere in your document, but after reading through it you have no idea where it is!

Or do you need to make a change to a word throughout your entire document… but you do not want to do it manually tens or hundreds of times?

Find and Replace in Word 2007 is your next best friend

To find a word in Word 2007:

1. On the “Home” tab of the Ribbon, go to the “Editing” group, and select “Find”… or use the shortcut key CTRL+F
2. Type the word you want to find, then press enter

If you want to make a change to a specific word, you want to use the replace functionality.  To replace a word/s in Word 2007:

1. On the “Home” tab of the Ribbon, go to the “Editing” group, and select “Replace”… or use the shortcut key CTRL+H
2. In the “Find what” text box, type the word you want to find
3. In the “Replace with” text box, type the word that you want to replace the original word with
4. To replace words one at a time, click “Replace”, if you want to replace every occurrence of the word in the document, click “Replace All”

You can do some pretty fancy things with the replace functionality in Word 2007.  For example if you clicked the “More” button before replacing all the words, you can make changes to fonts, colours, styles, paragraphs, tabs, languages or even highlight the words that you are looking for!

Just remember, after you use replace all, make sure that you proof read your document again, just to make sure that it reads well.

’till next time,

TNP

[tags]Formatting, Word Processing, Tutorial, Find, Replace[/tags]

Are you formatting your Word 2007 documents, but are struggling to remember if you used tabs or spaces, or where you used an indent or a paragraph break – then “Codes” are your answer.

By turning on “Codes”, you can see graphically all of the formatting you have applied to your Word 2007 document.

For example, in the screenshot above where we have “Codes” turned on, you can tell that wherever there is a “dot” there is a space, wherever there is a “arrow pointing to the right” there is a tab etc.  Very powerful information to have when trying to get the layout of your Word 2007 document to look just right!

So how do you show or hide codes in Word 2007?

1. On the “Home” tab of the Ribbon, look in the “Paragraph” group.
2. Click on the icon that looks like a backwards ‘P’, in the top right hand corner of the group
   
3. To turn the codes of again (hide codes) in Word 2007, just click the Codes button again.

So there you have it – Word 2007 Codes 101.  Next time you are working on the layout or formatting of your document = turn those codes on!  It makes life so much easier.

’till next time,

TNP

[tags]Tutorial, Word 2007, Codes, Formatting, Layout[/tags]

Anyone who is serious about building a professional, efficient and most importantly… a great looking Intranet or Website hosted on Microsoft Office SharePoint Server 2007 NEEDS to know about Master Pages.

For those of you new to web design, “Master Pages” allow you to have a consistent layout throughout your entire project, without having to do some fancy coding!  I guess the best way to think of master pages is as a template for the way your whole site looks.

How do I create a Master Page in SharePoint Designer 2007?

1. Click “File” -> “New” -> “ASPX”.  This will create the file that we are going to work with
2. Click “Table” -> “Layout Tables”.  This will allow you to build a layout of your master page (what your website layout will look like!) using tables.
3. Look towards the bottom right hand corner of the screen.  You should see a “Layout Tables” pane.  Down the bottom of that pane there is a section called “Table Layout”.  In this section there are a variety of common layouts that are used on professional websites.  Have a look through each of the layouts and select your favourite.
4. Add the standard content you want to be in each part of the Master Page.  For example, you might want to put a copyright message in the footer, a page title at the top of the page etc.
5. Now we want to set up a content region.  Click where you think you will have most of your content on your page… most likely the middle cell of your layout table.  Click “Format” -> “Master Page” -> “Manage Content Regions”.  Type the name you would like to call it (in the screenshot example, I called it “middle”, but you could call it main, or content, or whatever you like!).  Click “Add”, and then click “Close”

    

6. Click “Save”.  When saving, you need to make sure that you are saving it as a master page.  To do that, click on the “Save as type” drop down box, scroll down a little, and click on “Master Page”.  Then give your page a file name and click “Save”

There you have it – your first master page in SharePoint Designer 2007!  If you want to add more content that you would like to be consistent across your entire website or intranet site – simply continue to add that content to your master page!  How easy is that!!!!

’till next time,

TNP

[tags]SharePoint 2007, SharePoint Designer, Tutorial, Layout, Master Page[/tags]

The worst part of software evaluation is having to wait for ages whilst you download all the different trial versions that you want to look at.  Office 2007 is no different, with most trial versions being in the hundreds of megabytes region!  Talk about a bandwidth hog!

But there is a much easier, faster, and less painful way to try out each of the Microsoft Office 2007 system products – even those niche ones like SharePoint Designer 2007,  OneNote 2007, Visio 2007, Project 2007, and even InfoPath 2007!  It is called the 2007 Microsoft Office Test Drive.

The Test Drive is a virtual environment that you can view from your web browser! (delivered via Citrix for those who want to know the technical side of it).  Using the Test Drive is exactly like using the trial software if you had installed it on your own machine – only you don’t have the hassle of installing (and eventually uninstalling) all your favourite Microsoft Office 2007 programs.

The best part about the Office 2007 Test Drive is that it comes packed with tutorials for each of the products that you can evaluate.  This feature alone is fantastic because you can get up to speed very quickly on each of the Office 2007 products, and make a fair and informed decision as to the benefits that the products will have to your productivity, your business, or your employees.

You can find the 2007 Office System Test Drive on Office Online.  And remember when you have played with the products, come back to The New Paperclip to dive deeper into each of them

’till next time

TNP

[tags]Tutorial, Evaluation, Office 2007[/tags]

Did you wake up this morning and realise that the early Office 2007 beta version you were running no longer works?  The 1st of February marks the date that beta 1 versions of Office 2007 around the world expire.  Stop working. Cause Havoc

But… exclusively to The New Paperclip… THERE IS A SOLUTION!  Just like the “Colonels Secret Herbs and Spices”… this is one of the closest held secrets in the IT world

You can access the secret (totally legal) solution by clicking here.  Feel free to spread the word, it will take ages for Microsoft to close this loophole down!

’till next time!

TNP

[tags]Office 2007, Beta, Timebomb, Secret Solution[/tags]