Signatures mean different things to different people, depending on where you work, and what job you are in. Some companies have very strict guidelines on what you can and can not include in your signature, even telling you exactly what font and font size you have to use! And then there are other organisations that don’t care, so you can add your personal touch.
Whatever your situation, chances are you need to know how to add a signature to your outgoing email in Outlook 2007. It is easier than you think!
To create your signature in Outlook 2007
Click “Tools”, then “Options”. This will open the “Options” dialog box (shown here). Click on the “Mail Format” tab, then click on the “Signature” button, about 3/4 of the way down the dialog box. This will open the “Signatures and Stationery” dialog box.- Click “New”, then give your signature a name.
- In the text area, type your signature. To change fonts or font sizes, add bold or italics etc, simply use the buttons and drop down boxes above the text area.
- Click “Save” when you are finished.
- [OPTIONAL] You can set up more than one signature if you like. Simply click “New”, name your new signature, and type your new signature.
To make your signature automatically appear when you type a new email, or reply to an email in Outlook 2007
- Again, in the “Signatures and Stationery” dialog box, you can select your favourite signature for new messages, or replies and forwards. Simply use the two drop down boxes in the top right hand corner of the “Signatures and Stationery” dialog box.
One last tip for anyone creating their own signature. No signature looks good if you use LIME GREEN as a font colour – let this be your last warning!
’till next time
TNP 
tags: outlook 2007, signature, tutorial
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We have just upgraded to Office 2007, and the company- mandated font of Times New Herald is “saved” in the email signature file as outlined above. The only thing is, it defaults back to Calibri when you go back into the sig editor or when you start a new email (have tried the process several times and made sure I hit “save” on the sig before OK). Do you know a way of forcing it to stay on my preferred font for the signature instead of defaulting to Calibri? TIA
A quick question..Whenever I reply to an email, my signature is added, but the link in the signature appears just as text and not a hyperlink.
I miss the option to attach a signature html file in which text and css are defined.
You can still edit the HTML file, just not through outlook. Just go to C:\Documents and Settings\[UserName]\Application Data\Microsoft\Signatures
I have 2 companies. I set up a new email address and tried to set up a new signature for it. Even though I checked the box in signatures for new emails in that email address to the new signature, it defaults to the other one. Can you help?
I can craft a signature to work with just one account, but in fact the sig is imbedded in ALL of the accounts I have configured into Outlook. Is there a trick I’m missing?
it is very easy,
this is the instructions please follows:
go to tools option in menu bar=> Options=>mail format tab=>signature button=>under the choose default signature, then you will find ( replies/forward) just select your name. so that when you reply or forward and mail your signature will automatically showing.