Add a Signature to your email in Outlook 2007

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Signatures mean different things to different people, depending on where you work, and what job you are in.  Some companies have very strict guidelines on what you can and can not include in your signature, even telling you exactly what font and font size you have to use!  And then there are other organisations that don’t care, so you can add your personal touch.

Whatever your situation, chances are you need to know how to add a signature to your outgoing email in Outlook 2007.  It is easier than you think!

To create your signature in Outlook 2007

  1. Click “Tools”, then “Options”.  This will open the “Options” dialog box (shown here).  Click on the “Mail Format” tab, then click on the “Signature” button, about 3/4 of the way down the dialog box.  This will open the “Signatures and Stationery” dialog box.
  2. Click “New”, then give your signature a name.
  3. In the text area, type your signature.  To change fonts or font sizes, add bold or italics etc, simply use the buttons and drop down boxes above the text area.
  4. Click “Save” when you are finished.
  5. [OPTIONAL] You can set up more than one signature if you like.  Simply click “New”, name your new signature, and type your new signature.

To make your signature automatically appear when you type a new email, or reply to an email in Outlook 2007

  1. Again, in the “Signatures and Stationery” dialog box, you can select your favourite signature for new messages, or replies and forwards.  Simply use the two drop down boxes in the top right hand corner of the “Signatures and Stationery” dialog box.

One last tip for anyone creating their own signature.  No signature looks good if you use LIME GREEN as a font colour – let this be your last warning!

’till next time


[tags]Outlook 2007, Signature, Tutorial[/tags]

22 thoughts on “Add a Signature to your email in Outlook 2007

  1. We have just upgraded to Office 2007, and the company- mandated font of Times New Herald is “saved” in the email signature file as outlined above. The only thing is, it defaults back to Calibri when you go back into the sig editor or when you start a new email (have tried the process several times and made sure I hit “save” on the sig before OK). Do you know a way of forcing it to stay on my preferred font for the signature instead of defaulting to Calibri? TIA

  2. I have 2 companies. I set up a new email address and tried to set up a new signature for it. Even though I checked the box in signatures for new emails in that email address to the new signature, it defaults to the other one. Can you help?

  3. I can craft a signature to work with just one account, but in fact the sig is imbedded in ALL of the accounts I have configured into Outlook. Is there a trick I’m missing?

  4. it is very easy,
    this is the instructions please follows:

    go to tools option in menu bar=> Options=>mail format tab=>signature button=>under the choose default signature, then you will find ( replies/forward) just select your name. so that when you reply or forward and mail your signature will automatically showing.

  5. Hello,

    I have a logo below my signature, but I cannot figure out how to make it a link to our website.

    I can highlight it and select the hyperlink button and insert the URL, but then the image cannot be displayed and the link doesn’t work.

    Thanks so much.

  6. How can I put more than one signature into my e-mails at the same time. I have some quick instructions that I set up in signatures. My actual name signature automatically poplates in my e-mails, but when I try putting the informational signature my name signature goes away.

  7. Hi,

    I followed all instructions on how to attach signature on my new emails and when I forward or repply emails but still when I send out email they go out blank on signature. I already tried to remove and added signature again but still it doesn’t help. Please help.

  8. I’d like to know why, when I add my ‘signature’ to an email, it adds it to the TOP of the body of the mail. NOT the bottom.
    I do not have it set to automatically be added. I do it myself when I want to add it. But I can double-space after I’m done w/writing, click the Add Sig. button, and there it is. AT THE TOP OF THE EMAIL! WTH?
    Can someone please explain this?

    I am using this for work, so I can’t call MS for help.

  9. I have two signatures defined in outlook 2007.
    I need one of the signatures to be used for certain emails(sending to personal email addresses). and need to use another signature for official emails.
    how to achieve this?

  10. thanks for the easy to follow help with adding names and signatures to outgoing emails, something i lost when i upgraded my computer.
    need easy guidance how to change font to comic sands once and for all . surely its possible to do this m.soft 2007

  11. I have two signatures defined in outlook 2007.
    I need one of the signatures to be used for certain emails(sending to personal email addresses). and need to use another signature for official emails.
    how to achieve this?

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